Janitorial Services RFP 2026-003

Fannin County, Texas is requesting proposals for janitorial services at ten county-owned and leased facilities for a one-year term beginning August 1, 2026, with a proposal due date of June 18, 2026 at 3:00 p.m. A non-mandatory pre-bid conference is scheduled for June 9, 2026 at 9:30 a.m. at the Courthouse.

The scope covers comprehensive janitorial services at the Fannin County Courthouse, Derrell Hall Education Center, South Annex, District Clerk's offices, East Annex, County Clerk and District Attorney's office, Justice of the Peace offices in Windom and Leonard, Sheriff's Office, and the Fannin County Justice Center. Cleaning frequencies vary from two times per month to five days per week depending on the facility. The County supplies electrical power, hot and cold water, hand soap, toilet paper, paper towels, and in-office receptacle plastic bags; contractors must provide all other cleaning materials and supplies.

Proposers must submit one original and three copies and include a bid bond or cashier's check for five percent of the total bid amount. Pricing must be submitted on a monthly basis for each facility. Successful bidders must furnish certificates of comprehensive general liability insurance with minimum limits of $100,000 per claimant and $300,000 per occurrence, an excess liability policy of $1,000,000 with Fannin County named as additional insured, and a performance and/or payment bond for the full contract amount prior to commencement. All employees must pass background check requirements.

The County employs a two-step selection process: Step 1 evaluates written qualifications and short-lists up to three companies; Step 2 consists of interviews with short-listed companies, followed by Commissioners Court approval on or before July 21, 2026. Written questions are due by June 12, 2026. The County reserves the right to increase or decrease the scope of services with fifteen days' notice and may add or remove locations during the contract term with corresponding price adjustments. The contract term extends through July 31, 2027, with potential renewal options for two additional one-year periods under like terms and conditions.