NOT A BIDDING OPPORTUNITY - DMH Emergency Extension PMHC Package Boilers

This is an emergency contract extension—not a bidding opportunity—issued by the State of Illinois Department of Human Services (DHS) Chief Procurement Office for the rental of five RBI Domestic/Heating Hot Water Mobile Boilers (Model # MW4000N0R9A5GA00C3E1G4H3J1M6P2) to serve Packard Mental Health Center located in Adams County. The boilers will supply heat and domestic hot water to five patient housing units at the facility, addressing critical infrastructure failures in the facility's medium temperature boiler water line system that has been deteriorating for years. The original emergency contract commenced on October 3, 2025, and was scheduled to conclude on December 31, 2025; the extension period runs from January 1, 2026, through December 31, 2026, providing a 12-month continuation to allow time for permanent repairs directed by the Capital Development Board. The boilers were delivered on December 5, 2025, and the extension was approved by the Chief Procurement Officer on December 22, 2025, with a due date for this notice posted as January 9, 2026. Without this extension, five living units housing up to 125 residents would lack adequate hot water and heat during winter months while permanent repairs continue on the boiler line system. This procurement utilizes NIGP Codes 98168 and 96246 for steam boiler rental/lease and hauling services.

The incumbent vendor for this emergency extension is Ivan Ware & Son, LLC, which was engaged as the sole vendor after DHS solicited quotes from five vendors using Capital Development Board specifications but received no responses. Approximately 2% of the work is estimated to be available for Business Enterprise Program (BEP) certified vendors, with the vendor indicating willingness to engage a BEP vendor for unit transportation upon contract conclusion, though a formal BEP Utilization Plan has not been completed. No Veterans Business Program (VBP) participation is noted. The original emergency contract was valued at $268,570, with the extension contract estimated at $1,074,999.96 for the 12-month period. The Capital Development Board is directing the permanent repair project and providing partial funding, while DHS procured and is managing the temporary boiler rental arrangement. Since this is an emergency extension rather than a competitive bidding opportunity, interested parties should note the posted date of December 23, 2025, and the administrative deadline of January 9, 2026, for any required notifications or documentation related to this non-competitive award.