NOT A BIDDING OPPORTUNITY - DHS EMERGENCY NOTICE Generator Rental for Murray

The State of Illinois Department of Human Services (DHS), specifically the Murray Developmental Center located in St. Clair County, is conducting an emergency procurement for generator rental services. This is a non-competitive emergency purchase to address a critical infrastructure failure involving the facility's main generator. The procurement involves renting one 500kw generator with a 50-foot camlock cable and pig tails, which includes comprehensive services such as delivery, installation labor, disconnection labor, and removal. The emergency was declared on August 19, 2025, due to the failure of the main generator that supplies power to critical areas including the Boiler House, Main Dietary, Mechanical Building, Community Building, and Administration Building. The temporary generator rental is designed to prevent service disruption while the main generator undergoes repairs, with services expected to commence on November 6, 2025, and continue until February 3, 2026. The procurement is time-sensitive and was necessitated by the immediate need to maintain power to essential facility infrastructure.

The emergency purchase was authorized directly with AKSA USA Central, the vendor selected due to their prior involvement in installing the main generator two years earlier and their ability to immediately diagnose and respond to the equipment breakdown. No Business Enterprise Program (BEP) certified vendors were identified in the relevant NIGP code (981-43), which precluded any potential BEP participation. The total estimated expenditure for this emergency procurement is $54,523.16, to be funded through state appropriated funds. The procurement was officially authorized on November 10, 2025, by Jean Sandstrom, the Agency Procurement Officer, who certified that best efforts were made to include competition and BEP contractors within the constraints of the emergency situation. No existing state contract was identified as applicable for these specific generator rental services, further justifying the direct procurement approach.