Non-OEM Emergency Vehicle Parts and Service for Fire Apparatuses

The City of Long Beach is requesting bids for non-OEM emergency vehicle parts and repair services for fire apparatus and ambulances under ITB FM-25-532, with bids due February 18, 2025 at 11:00 a.m. The scope requires capability to service 19 emergency vehicles spanning Pierce, Seagrave, and KME fire apparatus; Ford, Freightliner, and International paramedic units; and specialized heavy rescue, utility, and hazmat equipment manufactured between 2001 and 2024.

Awarded contractors must maintain a repair facility within an 80-mile radius of the Fleet Services Bureau at 2600 Temple Avenue, Long Beach, and perform repairs according to industry-accepted Uniform Repair Procedures from I-CGR and OEM sources. The scope covers in-field service rates, travel and mileage, normal and emergency call-out rates, coolant and engine oil per gallon, engine performance diagnostics, pick-up/delivery, and labor rates across different time periods. Parts pricing must address Like Kind Quality, aftermarket, and OEM parts; specialized radiator repair and fire pump analysis also require separate pricing. Salvaged parts are prohibited for safety-related items including engines, transmissions, pumps, and related electronic components. All repairs must be performed when the cost to repair is less than the cost of parts and replacement, unless otherwise requested by the Fire Line Supervisor. Miscellaneous items and services not listed may be purchased in amounts not exceeding $2,000 per order.

The contract term is two years with options to renew for three additional one-year periods, not to exceed five years total. Pricing must remain firm for the contract term unless the City provides for adjustment. The City will pay based on services rendered within 30 calendar days of invoice receipt. Awarded contractors must provide a one-year unconditional guarantee on all parts, materials, labor, and workmanship and maintain certificates of insurance naming the City as an additional insured. The Equal Benefits Ordinance applies to contracts valued at $100,000 or more. Questions are due February 5, 2025 at 11:00 a.m., with City responses posted by February 11, 2025.