NHPS - Door Repairs and Replacements

The City of New Haven Board of Education is seeking a qualified contractor to perform time and materials door repairs and replacements throughout the school district's facilities, as detailed in Solicitation 2025-IFB-281. The project encompasses comprehensive maintenance of interior and exterior doors, including adjustments, repairs, and replacements of doors and related hardware. Contractors must provide hourly rates for general labor and locksmith services, with a maximum 10% markup on materials. Bidders are required to have the capability to work during and after school hours, provide detailed documentation in the district's work order system, and possess locksmith expertise. The solicitation was released on November 2, 2025, with questions due by November 13, 2025, and final bids due on November 20, 2025 at 3:00 pm. The contract term is one year with a potential one-year renewal option, to be exercised at the city's sole discretion. The award will be made to the lowest responsible bidder, with the city reserving the right to reject any or all submissions.

The procurement includes a mandatory 25% participation goal for minority and women-owned small businesses, as outlined in the MBE Utilization Form. Contractors must submit comprehensive documentation of subcontractor engagement, including names, addresses, work types, and dollar amounts for minority (MBE) and women-owned (WBE) businesses. Additional compliance requirements include adhering to living wage ordinances, equal employment opportunity provisions, and potential penalties for non-compliance as detailed in the CEO Budget Fines and Penalties Chart. Contractors will be subject to fees for EEOC package submissions, which range from $100 to $4,000 depending on contract value. While a specific budget range is not explicitly stated, the solicitation indicates that funding is contingent upon availability, and the city may terminate the contract under various circumstances, including lack of funds. The project emphasizes local business preferences and requires contractors to demonstrate compliance with various administrative and workforce diversity requirements.