NGWSP - Gallup Regional Water System SCADA System Upgrade

The City of Gallup, New Mexico is seeking proposals for a comprehensive Supervisory Control and Data Acquisition (SCADA) System Upgrade as part of the Navajo Gallup Water Supply Project. This Request for Proposal (RFP) targets qualified contractors to modernize the city's water distribution system by upgrading SCADA systems at 46 existing locations, including pump stations, tank sites, well sites, and flow control stations. The project requires implementing a new fiber optic VLAN backbone with cellular backup, replacing existing 900 MHz and 450 MHz radio systems, and establishing secure real-time data acquisition and supervisory control capabilities. Evaluation criteria totals 100 points, with specific allocations for prior history and experience (20 points), management capacity (20 points), key personnel qualifications (25 points), proposed SCADA system architecture (25 points), and cost proposal (10 points). The RFP was released on November 21, 2025, with questions due by December 5, 2025, and final proposal submissions required by December 11, 2025, at 2:00 PM local time through the City's eProcurement Portal.

The contract includes provisions for New Mexico resident business preferences, with eight percent for resident businesses and ten percent for resident veteran businesses if properly certified. Contractors must deliver all hardware within 90 days of project commencement and complete software installation and commissioning within 180 days. Additional requirements include providing a minimum 12-month equipment and software warranty, delivering 40 hours of on-site training, and offering 8 hours of monthly remote support plus two 2-day on-site support trips during the first year. Contractors must comply with OSHA standards and maintain comprehensive general liability insurance of $1,000,000 per occurrence and automobile liability insurance of $1,000,000 per person. The contract will be awarded to the most advantageous proposal and is structured as an indefinite quantity contract with potential automatic renewal for three additional one-year periods. Pricing will remain firm for ninety days following contract award, with a maximum of two price escalations permitted per contract period.