GALLUP_SAMPLE_AGREEMENT.pdf

This is a sample agreement document related to the City of Gallup, New Mexico's Supervisory Control and Data Acquisition (SCADA) System Upgrade project, part of the Navajo Gallup Water Supply Project. The project involves upgrading SCADA systems at 46 existing water system locations, including pump stations, tank sites, well sites, and flow control stations. The scope includes implementing a new fiber optic VLAN backbone with cellular backup and replacing existing 900 MHz and 450 MHz radio systems to provide secure real-time data acquisition and supervisory control capabilities. The Request for Proposal was released on November 21, 2025, with questions due by December 5, 2025, and final proposal submissions required by December 11, 2025, at 2:00 PM through the City's eProcurement Portal. The contract is structured as an indefinite quantity contract with a base term and the potential for automatic renewal for three additional one-year periods. Evaluation criteria allocate 100 total points across prior history and experience (20 points), management capacity (20 points), key personnel qualifications (25 points), proposed SCADA system architecture (25 points), and cost proposal (10 points).

Contractors must deliver all hardware within 90 days of project commencement and complete software installation and commissioning within 180 days. Required support includes a minimum 12-month equipment and software warranty, 40 hours of on-site training, and 8 hours of monthly remote support plus two 2-day on-site support trips during the first year. The contract includes New Mexico resident business preferences of eight percent for resident businesses and ten percent for resident veteran businesses if properly certified. Pricing will remain firm for 90 days following contract award, with a maximum of two price escalations permitted per contract period. Contractors must comply with OSHA standards and maintain comprehensive general liability insurance of $1,000,000 per occurrence and automobile liability insurance of $1,000,000 per person. The contract will be awarded to the most advantageous proposal based on the evaluation criteria.