New Salem SHS Outdoor Theatrical Lighting

The state of Illinois, specifically Madison County, is soliciting proposals for New Salem SHS Outdoor Theatrical Lighting, with a procurement deadline of May 14, 2025. The project involves acquiring advanced professional lighting equipment for an outdoor theatrical venue, including specialized LED fixtures with specific technical capabilities. The attached technical specifications detail two primary lighting devices: a quad-zoom LED fixture with RGBW color mixing and a yoke wash LED fixture featuring 19 RGBW LEDs with advanced control protocols. These fixtures offer comprehensive features including motorized zoom functionality, wide beam angle ranges (7-32 and 8-66 degrees), DMX control integration, and IP65 ratings for temporary outdoor use. The equipment must support professional stage and event lighting applications, with specific requirements for color mixing, electronic dimming, strobe effects, and compatibility with existing control systems. Vendors will be expected to provide detailed product specifications, demonstrate compliance with certification standards (CE, MET, FCC), and ensure equipment meets the complex technical demands of an outdoor theatrical environment.

While specific set-aside designations are not explicitly detailed in the provided documentation, the procurement appears to follow standard Illinois state contracting guidelines as outlined in the attached Standard Terms and Conditions document. The Standard Terms and Conditions suggest potential preferences for minority contractors and possible considerations for veteran-owned or ex-offender hiring initiatives. The procurement does not indicate a specific budget range, but the sophisticated lighting equipment suggests a potentially significant investment. The technical specifications imply a preference for vendors with extensive experience in professional theatrical and event lighting systems, capable of providing high-performance LED fixtures with advanced technological capabilities. Potential respondents should carefully review the comprehensive Standard Terms and Conditions document, which outlines critical vendor responsibilities, including documentation requirements, compliance with state and federal laws, and detailed performance expectations. The successful vendor will need to provide equipment meeting the precise technical specifications, with fixtures offering robust DMX control, flexible voltage operation, and durability for outdoor theatrical applications.