New Contract for De-Ice Master, ice & snow removal chemical

The Michigan Department of Transportation (MDOT) issued Invitation to Negotiate Number 210000000049 on August 4, 2021, to procure up to 300,000 gallons of De-Ice Master+ liquid deicer containing 10% Iceban 100 agricultural byproduct (ABP) plus storage tank rental services for the 2021/2022 winter season at two MDOT garage facilities. The procurement supports a liquid route application pilot program designed to establish baseline performance data on liquid deicer effectiveness and service level maintenance across multiple locations, with MDOT estimating the need for 20,000 gallons of tank storage rental at each facility and consumption between 1,500 to 6,000 gallons per application depending on weather events and operational requirements. The contractor must supply a ready-to-use blended liquid deicer product rather than an additive only, with ABP inclusion essential to meet pilot objectives, and Clear Roads Qualified Products List (QPL) approval is not required for the liquid product. The contract is for one season only with no renewal options, and responses from potential bidders claiming equivalent products or services were due by 3:00 p.m. on August 11, 2021, with questions regarding the solicitation having been due by 3:00 p.m. on August 3, 2021. Bidders must comply with comprehensive requirements including Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, Automobile Liability Insurance with $1,000,000 per accident limits, Workers' Compensation Insurance, and Employers Liability Insurance with minimum limits of $500,000 per accident and disease, with all insurance policies requiring an A.M. Best rating of "A-" or better.

The solicitation does not specify set-asides for disadvantaged enterprises, though bidders must complete the Vendor Questions Worksheet certifying compliance with Michigan Public Act 431 of 1984 and Public Act 517 of 2012, and may claim disabled veteran-owned or service-disabled veteran-owned business status under MCL 18.1261 if applicable. The intended source vendor is Michigan Chloride, located in St. Louis, Michigan, and this is identified as a single-source procurement based on MDOT's belief that no viable alternative exists, though the invitation process allows competing vendors to demonstrate equivalent products. Bidders must comply with all State of Michigan standard contract terms and conditions, including payment within 45 calendar days via Electronic Funds Transfer, and must authorize the State to verify all submitted information and certifications. The document does not provide specific pricing terms, cost estimates, or overall funding information for the contract. Subsequent winter seasons for the direct liquid pilot program will seek additional liquid deicing chemical products that include agricultural byproducts, suggesting this initial contract establishes operational protocols and product performance baselines for future procurement phases.