New Chiller for I. W. Young Auditorium, Langston University, Langston, OK

The state and local contract opportunity involves procuring a new chiller for I.W. Young Auditorium at Langston University, located in Langston, Oklahoma. The procurement was initiated by the Oklahoma A&M System Procurement Department and covers a specialized construction project identified by number OSUA&M-PRO-000691-2020. The solicitation was open for bid from August 19, 2019, at 8:00 AM CDT to September 17, 2019, at 3:00 PM CDT, with sealed bids due by the closing date. Prospective bidders were required to participate in an informational conference call about the online solicitation system and submit specification-related questions through a designated Question and Answer Board. The method of award was set as "Lowest Responsible Bidder" with the project's FOB destination at Langston University. Bidder prerequisites included reading and certifying agreement to attached terms and conditions, downloading and completing a Bid Certificate, and submitting a Certificate of Compliance. The project fell under commodity codes related to specialized trade construction and maintenance services, specifically building and facility construction.

The solicitation did not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. The contract was ultimately awarded to Hunter Mechanical & Controls Inc., indicating that the procurement was open to qualified mechanical and construction service providers. Payment terms were established at 0% 30, Net 30, suggesting standard payment processing for the contractor. All inquiries during the bid and evaluation process were required to be directed exclusively to the OSU and A&M Systems Purchasing Department, with a strict warning that contacting end users, departments, or contracted parties could result in bid disqualification. While specific budget ranges were not detailed in the provided documentation, the procurement was for a complete chiller replacement at a university facility, which typically represents a significant capital investment in infrastructure maintenance and upgrade.