NEW BID DATE - NE & SE Substation Upgrades Transformer Purchase

The City of Batavia, Illinois is requesting sealed bids for one 45/60/75 MVA power transformer with on-load tap changer, stepping down from 138 kV to 34.5 kV, for northeast and southeast substation upgrades with bids due October 23, 2026 at 2:00 p.m. at Batavia City Hall. The bid due date has been extended from the original September 29, 2026 via Addendum 2 posted September 17, 2026.

Bidders must hold an IDOT Certificate of Eligibility demonstrating capability to perform a minimum of 50 percent of total contract work and must complete IDOT's Affidavit of Availability with their proposal. All materials, sizes, and capacities must conform to the National Electric Code, NEMA standards, ANSI standards, and IEEE standards C57.12.00, C57.12.10, C57.12.28, C57.12.70, and C57.12.90, with materials bearing UL labels where possible. Vapor Phase Drying is the preferred drying method, though bidders may propose alternative drying methods if their overall bid remains competitive. The transformer must be delivered to the NE Substation off Hubbard Avenue in Batavia within 30 months of contract commencement, though the City reserves the right to require delivery within 12 weeks at no additional cost.

A 5 percent bid guarantee (certified check or bid bond) payable to the City of Batavia is required. The successful bidder must furnish a Performance Bond or Letter of Credit equal to 110 percent of contract amount within 15 calendar days of award. Required insurance includes General Liability of $5 million per occurrence with $5 million umbrella, Automobile Liability of $2 million combined single limit with $5 million umbrella, and Workers' Compensation as required by statute. The City of Batavia and BHMG Engineers, Inc. must be named as additional insureds. Illinois Prevailing Wage requirements and the Illinois Wages of Employees on Public Works Act apply, with certified monthly payroll reports required. Award is based on lowest responsible bid; the City reserves consideration of lead time and quality alongside cost and may defer award acceptance up to 60 days after bid opening.