BIDDING DOCUMENTS

FOR

NE & SE SUBSTATION UPGRADES

TRANSFORMER PURCHASE

CITY OF BATAVIA

KANE COUNTY, ILLINOIS

SEPTEMBER 2026

City of Batavia

NE SUBSTATION UPGRADES - TRANSFORMER PURCHASE

TC - 1 of 2 Table of Contents

TABLE OF CONTENTS

Part I

Seal & Signature 00101

Invitation to Bid IB 1 - 2

Instructions to Bidders ISB 1 - 5

Non-Collusion Affidavit 00201

Qualifications 00420

Bid Proposal BP 1 – 2

Bid Form P-410

Bid Conditions BC 1 - 4

Contract C 1 – 1

Standard Form of Performance Bond PB 1 – 2

Notice of Award

Part II

General Conditions of the Contract GC 1 - 15

Part III

Standard Specifications SS 1

Part IV

Location Map

NE SUBSTATION UPGRADES - TRANSFORMER PURCHASE

TC - 2 of 2 Table of Contents

Part V

Application for Payment 01027

Shop Drawings, Product Data & Samples 01340

Quality Control 01450

Product Requirements 01610

Contract Closeout 01700

Power Transformers 16330

NE SUBSTATION UPGRADES – TRANSFORMER PURCHASE

1 of 1 Part 1 – Bidding Documents

PART I

Seal & Signature

Invitation to Bid

Instructions to Bidders

Non-Collusion Affidavit

Qualifications

Bid Bond

Prevailing Wage

Bid Proposal

Bid Form

Bid Conditions

Contract

Standard Form of Performance Bond

Notice of Award

1 of 1 Instruction to Bidders - Table of Contents

INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

Paragraph Number / Description Page Number

1. Location…………………………………………………………………………..….ISB - 1

2. Scope………………………………………………………………………………...ISB - 1

3. Definitions…………………………………………………………………………... ISB - 1

4. Bid Date…………………………………………………………………………….. ISB - 1

5. Bid Opening………………………………………………………………………… ISB - 1

6. Pre-Bid Meeting…………………………………………………….……………… ISB - 1

7. Interpretations of Contract Documents…………………………………….……. ISB - 1

8. Preparation of Bid Proposal………………………………………………………. ISB - 2

9. Signature of Bid Proposal………………………………………………………….ISB - 2

10. Bid Guarantee……………………………………………………………………… ISB - 2

11. Basis of Award……………………………………………………………………... ISB - 3

12. Withdrawal of Proposal……………………………………………………………..ISB - 3

13. Comparison of Bids…………………………………………………………….….. ISB - 3

14. Contract and Performance Security……………………………………….……...ISB - 3

15. Forfeiture of Bid Deposit…………………………………………………………...ISB - 4

16. Rejection of Proposals…………………………………………………………….. ISB - 4

17. Evidence of Ability…………………………………………………………………. ISB - 4

18. Examination of Work………………………………………………………………. ISB - 4

19. Laws Affecting Public Work………………………………………………………. ISB - 4

20. Insurance…………………………………………………………………………… ISB - 4

21. Contractor Interference…………………………………………………………….ISB - 4

22. Inspection and Testing Materials………………………………………………… ISB - 5

23. When Award is Affective………………………………………………………….. ISB - 5

24. Employment of Illinois Workers…………………………………………………... ISB - 5

25. Prevailing Wages…………………………………………………………………...ISB - 5

NE SUBSTATION UPGRADES – TRANSFORMER PURCHASE CITY OF BATAVIA, IL

BHMG ENGINEERS, INC. 00101 - SEALS AND SIGNATURES

Consulting Engineers Page 1 of 1

Seals and Signatures

I hereby certify that the portion of this technical submission described below was prepared by me or under my direct supervision and responsible charge. I am a duly licensed professional under the laws of the State of Illinois.

Alex Toennies

Signature Date

Discipline: Engineer, Illinois License #: 062071403 License Expires: 11/30/2027

IB - 1 of 2 Invitation to Bid

INVITATION TO BID

For the

NE Substation Upgrades – Transformer Purchase

1. NOTICE is hereby given that the City Council of the City of Batavia, Illinois (hereinafter called the "Owner") will receive sealed bids at Batavia City Hall, 100 N Island Avenue, Batavia, IL 60510 until 2:00 p.m. local time on September 29, 2026 for the NE Substation Upgrades – Transformer Purchase (hereinafter called the "Project") at which time and place the bids will be publicly opened and read aloud.

2. This is a cash project.

3. The scope of work is outlined in the contract documents, specifications and drawings.

4. All work shall be in accordance with the specifications as set forth in the Contract Documents, plans and other State and Local regulations as applicable.

5. The proposal from the Contractor shall consist of the submission of the completed Contract Documents and supplemental addendums as received from the Owner. The bid shall be made on the BID PROPOSAL, BID SCHEDULE, BID CONDITIONS, AND BID BOND provided as part of these Bidding Documents and shall be accompanied by a bid guarantee in the form of a Certified or Cashier’s check from a responsible solvent bank or Bid Bond made payable to the City of Batavia in the amount of five percent (5%) of the bid amount. The amount of the bid guarantee shall be forfeited to the Owner if the Bidder neglects or refuses to enter into a Contract or to furnish performance security after the bid has been accepted.

6. Bidders to whom an award may be contemplated shall provide a copy of their I.D.O.T.

“Certificate of Eligibility” prior to receiving plans and/or bid documents. The “Certificate of Eligibility” shall demonstrate that the Bidder is capable of performing a minimum of 50% of the total contract work. Also, all Bidders shall complete I.D.O.T.'s "Affidavit of Availability" and include it with their proposal. At the City’s sole discretion, the City may waive the I.D.O.T. certification requirement for certain projects.

7. The Contractor shall provide a written statement as part of the Bid submittal of verifying their ability to commence work on the project within the time specified in the Contract Documents.

8. The Owner intends to accept the lowest responsible bid, and the Owner reserves the right to reject any and all bids, offers, or proposals submitted, or to advertise for new bids. The Owner reserves the right to defer the acceptance of any bid and the award of a Contract for a period not exceeding sixty (60) days after the date of opening the bids. The public bid opening date is September 29, 2026, at 2:00 pm.

IB - 2 of 2 Invitation to Bid

9. The successful Bidder to whom the Contract shall be awarded shall sign the Contract, furnish a Performance Bond, or Letter of Credit in amounts equal to one hundred ten percent (110%) of the Contract Amount and required Certificates of Insurance, within fifteen (15) calendar days after the Contract has been awarded. Failure to do so shall make the Contract null and void.

10. Bidders are advised of the following requirements of this contract: 1) Illinois Prevailing Wage; 2) 5% Bid Security with submittal of bid; 3) 110% Performance Security within fifteen (15) calendar days after Contract award; 4) applicable OSHA and EPA requirements.

11. Bid package (Instructions to Bidders, Contract Documents, Plans, Specifications and Special Provisions) for use by prospective Bidders and interested suppliers may be obtained at Batavia City Hall, 100 N Island Avenue, Batavia, IL 60510. A non-refundable charge of $0 dollars will be assessed for each set of plans and specifications.

Dated the 1st Day of September 2026.

City of Batavia

Erika Sittler Engineer

ISB - 1 of 5 Instruction to Bidders

INSTRUCTIONS TO BIDDERS

1. LOCATION:

The proposed work covered by these documents is located as shown on the location map contained in the drawings, or as designated by the Owner.

In general, all work is to be constructed within public land owned and/or dedicated for public use, or easements for which the Owner has obtained clearance for the use intended.

2. SCOPE:

The scope of work is outlined in the Contract Documents, Specifications and drawings.

3. DEFINITIONS:

Wherever the word "Owner" is used in these documents, it shall be understood to mean City of Batavia. Wherever the words "directed", "permitted", "ordered", "designated", "approved", "satisfactory", "acceptable", or words of like import are used, they shall be understood to refer to the exercise of the authority or judgment vested in the City Engineer.

4. BID DATE:

Sealed bid proposals will be received for the proposed work specified herein at City of Batavia, 100 N Island Avenue, Batavia, IL 60510 until 2:00 p.m. local prevailing time on September 29, 2026.

5. BID OPENING:

The public Bid Opening will be held at City of Batavia, 100 N Island Avenue, Batavia, IL 60510 at 2:00 p.m. local prevailing time on September 29, 2026.

6. INTERPRETATION OF CONTRACT DOCUMENTS:

If any person contemplating submitting a bid for the proposed contract is in doubt as to the true meaning of any part of the specifications, or other proposed contract documents, they may submit to the Owner a written request, no later than 10 AM local time, and three business days prior to the bid opening, for an interpretation thereof. The person submitting the request will be responsible for its prompt delivery.

Any interpretation of the proposed documents will be made only by an Addendum duly issued by the Owner and a copy of such Addendum will be mailed, faxed, emailed or delivered to each person receiving a set of such documents. All Addenda to Bidders shall be incorporated in the bids and will become a part of the Contract Documents.

No oral interpretations by the Owner will be binding; only instructions in writing will be deemed valid. All requests for interpretations regarding this project may be directed to Chris Couch - ccouch@bhmg.com and Amy Wooldridge -awooldridge@bhmg.com, BHMG Engineers, Inc.

ISB - 2 of 5 Instruction to Bidders

7. PREPARATION OF BID PROPOSAL:

Each bid proposal shall be submitted on the form provided by the Owner. The bid proposal shall be enclosed in an opaque envelope, which is sealed and clearly marked on the front Bid Proposal – NE Substation Upgrades – Transformer Purchase, addressed to the Owner, with the name and address of the Bidder endorsed thereon.

The Proposal from the Contractor shall consist of the Compete Contract Documents and supplemental addendums as received from the Owner. The bound contract Documents shall not be separated and shall be submitted as a complete packet. Bid proposals are to be submitted for the work specified on the attached BID PROPOSAL, BID SCHEDULE, BID CONDITIONS, AND BID SCHEDULE, all furnished and installed in strict conformance with the specifications therefore. No proposal will be considered except upon completed work fully installed in place as specified.

All blank spaces in the proposal shall be properly filled in with ink opposite each item, using figures and written words, as indicated in the column headings.

In case of discrepancy between the prices indicated in figures and in written words, the written words shall govern and will be used in computing the total bid price for comparison of proposals.

8. SIGNATURE ON BID PROPOSAL:

Each bid proposal shall contain the full name of every person, firm, or corporation interested in the same and the address of each Bidder. When firms bid, the name of each member should be signed and the firm name added. When a corporation is the Bidder, the person signing shall state under the laws of what state the corporation is chartered, and the name and title of the officer having authority under the by-laws to sign contracts. Any one agent signing the bid proposal must file with it legal evidence of their authority to do so.

9. BID GUARANTEE:

Each bid proposal shall be accompanied by a bid guarantee in the form of a Certified or Cashier's Check from a responsible solvent bank or Bid Bond made payable to the City of Batavia in the amount of five percent (5%) of the bid amount. Said bid guarantee to serve as a guarantee that if the Contractor’s proposal is accepted and a contract awarded, the successful Bidder, within the specified time, will enter into a contract agreement with the Owner and post the required Performance Security.

All bid guarantees will be returned to unsuccessful Bidders after a contract has been entered into with the successful Bidder.

ISB - 3 of 5 Instruction to Bidders

10. BASIS OF AWARD:

Award of a contract or contracts will be based upon the bid proposals submitted and then to the party (or parties) submitting the lowest responsible bid (or bids) as determined by the Owner in its sole judgment. The Owner reserves the right to waive any informality in the proposals or to reject any or all bids. Client reserves the right to award based on lead time, quality, and price.

11. WITHDRAWAL OF PROPOSAL:

If a Bidder wishes to withdraw its proposal, the Bidder may do so before the time fixed for the opening of bids, without prejudice to the Bidder, by communicating the Contractor’s purpose in writing and delivered by certified or registered mail, postage prepaid to the Owner, and when the Contractor’s bid is reached, it will be handed to the Contractor or to the Contractor’s authorized agent unopened. Bids opened and read may not be withdrawn for a period of sixty (60) days. Corrections, modifications, or amendments to bids for any reason, including any error or miscalculation, shall not be permitted. Withdrawals of bids permitted sixty (60) days after the bid opening may be made in writing and delivered by certified or registered mail, postage prepaid to the Owner.

12. COMPARISON OF BIDS:

Proposals for the purpose of awarding a contract will be compared on the basis of the total amount bid, which is to be obtained by applying the unit and/or lump sum bid prices to the quantities listed in the proposal herein.

The estimated quantities of unit price items listed in the proposal, although stated with as much accuracy as is possible in advance, are approximately only, and are given only for the purpose of comparing bids. The quantities on which payment will be made to the Contractor are to be determined by measurements of the work actually performed by the Contractor as specified in the Contract.

13. CONTRACT AND PERFORMANCE SECURITY:

The person, firm, or corporation to whom a contract is awarded will be required to execute a contract, furnish a Performance Bond, Letter of Credit or cash with an acceptable surety company within fifteen (15) calendar days after the contract is awarded to the Contractor. The Performance Bond shall be in the amount of one hundred ten percent (110%) of the award contract amount. The Performance Security as security for the faithful performance of this Contract and for the payment of all persons performing labor and furnishing materials in connection with the Contract.

Such bond shall remain in full force for a period of one year from and after the final acceptance and payment by the Owner. The cost of such performance security shall be included as part of the bid.

14. FORFEITURE OF BID DEPOSIT:

If a person, firm, or corporation to whom a contract is awarded fails or neglects to enter into a contract and bond within the specified time limit, the Bidder will be considered to having abandoned it and the bid deposit shall thereupon be forfeited to the Owner and collected as provided by law.

ISB - 4 of 5 Instruction to Bidders

15. REJECTION OF PROPOSALS:

Reasonable evidence or grounds for supposing that any Bidder is interested in more than one (1) proposal for the same item may cause a rejection of all proposals in which the Bidder is interested.

16. EVIDENCE OF ABILITY :

Bidders to whom an award may be contemplated shall provide a copy of their I.D.O.T.

“Certificate of Eligibility” prior to receiving plans and/or bid documents. The “Certificate of Eligibility” shall demonstrate that the Bidder is capable of performing a minimum of 50% of the total contract work. Also, all Bidders shall complete I.D.O.T.'s "Affidavit of Availability" and include it with their proposal. At the City’s sole discretion, the City may waive the I.D.O.T. certification requirement for certain projects.

17. EXAMINATION OF WORK :

Bidders must carefully examine the entire site of the work and make all necessary investigations to inform themselves thoroughly as to the facilities for delivering and handling materials for the work; and as to all difficulties that may be involved in the complete execution. Bidders must carefully examine the specifications for the work.

The Owner will not be responsible, in any manner, for verbal answers to any inquiries regarding the meaning of the specifications given prior to the awarding of the contract.

Bidders must contact the City of Batavia Engineering Department at (630) 454-2750 before visiting the site.

18. LAWS AFFECTING PUBLIC WORK:

The attention of the Bidder is called to the laws of the State of Illinois and to local ordinances pertaining to contracts on public work, and to the statutory requirements of the State of Illinois relative to licensing of corporations organized under the laws of any other state.

19. INSURANCE:

The attention of the Bidder is particularly called to the requirements in the General Conditions, which covers required Insurance.

20. CONTRACTOR INTERFERENCE :

Bidders are required to inform themselves fully of the conditions relating to construction and labor under which the work will be performed and the Bidders must employ, so far as possible such methods and means in the carrying out of the work as will not cause any interruption or interference with any other contractor.

21. INSPECTION AND TESTING MATERIALS :

The Bidder to whom this contract is awarded must pay for inspection and testing materials in accordance with the requirements of the detail specifications wherever such inspection or testing is called for under the specifications.

ISB - 5 of 5 Instruction to Bidders

22. WHEN AWARD IS EFFECTIVE :

Award is effective upon formal acceptance and execution of the Contract by the Owner. A contract shall be deemed as having been awarded when official of the award has been provided to the successful Bidder.

23. EMPLOYMENT OF ILLINOIS WORKERS

Attention is called to the need for compliance with the Illinois Works on Public Works ACT 30 ILCS 570-0.01 et seq.

24. PREVAILING WAGES :

Illinois Prevailing Wages: Contractor shall not pay less than the prevailing rates of wages to all laborers, workmen, and mechanics performing work under this contract, and shall comply with the requirements of the Illinois Wages of Employees on Public Works Act 820 ILCS 130/1-12 including, without limitation, the submission of certified monthly payroll reports as required by 820 ILCS 130/5.

The contractor is advised that failure to timely submit such reports shall be cause for the withholding of payments otherwise due the contractor until compliance with the reporting requirements is achieved. The current Illinois Department of Labor Prevailing Wage Rates for the County of Kane are available at their website http://www.state.il.us/agency/idol/. Prevailing wage rates are subject to revision monthly. Copies of the current prevailing wage rates are also available at the Kane County Purchasing Department, 719 Batavia Avenue, Geneva, Illinois.

Any bond furnished under this contract shall include such provisions as will guarantee the faithful performance of such prevailing wage clause as provided by the contract.

The Contractor and each of his Sub-Contractors shall pay each of his employees engaged in work on the project under this Contract in full (less deductions made mandatory by law) not less often than once each week.

25. DAYS TO ACHIEVE DELIVERY OF GOODS:

The Goods are to be delivered to the Point of Destination and ready for Buyer’s receipt of delivery 30 months after the date when the Contract Times commence to run as provided in Paragraph 2.04 of the General Conditions.

If seller wishes to have goods delivered earlier than the initial delivery date, it must be approved by the client. Within 12 weeks of the contract being signed, the client reserves the right to push out the transformer delivery date at no cost.

26. POINT OF DESTINATION:

The goods will be delivered to the NE Substation located off of Hubbard Avenue in Batavia, IL.

BHMG ENGINEERS, INC. 00201 - NON-COLLUSION AFFIDAVIT

Consulting Engineers Page 1 of 1

Non-Collusion Affidavit

The Municipality reserves the right, before any award of contract is made, to require any bidder to whom it may make an award of the Principal Contract, to sign a non-collusion affidavit in the form designated below:

STATE OF ____________________

COUNTY OF __________________

___________________________________________________ , being first duly sworn, deposes and says that he is _____________________________ * (sole owner, partner, president, secretary, etc.) of the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that said bidder has not in any manner, directly or indirectly, sought by agreement, communication or conference with anyone to fix the bid price of said bidder or of any bidder to fix any overhead, profit or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract or anyone interested in the proposed contract; that all statements contained in such bid are true; and, further, that said bidder has not, directly or indirectly, submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith to any corporation, partnership, company, association, organization, bid depository, or any member or agent thereof, or to any other individual except to such person or persons as have a partnership or other financial interest with said bidder in his general business.

Signed:

Title:

Subscribed and sworn to before me this day of 20

Seal of Notary:

Notary Public

* In making out this form, the title that is not applicable should be struck out. For example, if the Contractor is a corporation and this form is to be executed by its president, the words “Sole Owner, a partner, secretary”, etc. should be struck out.

BHMG ENGINEERS, INC. 00420 - QUALIFICATIONS

Consulting Engineers Page 1 of 3

SECTION 00420

Qualifications

PART 1 – GENERAL

1.01 SECTION INCLUDES

A. Appointment of Counsel.

B. Pre-qualifications.

C. Bidder’s Qualifications.

D. Certifications.

E. References.

F. Signatures.

1.02 AWARD OF BID

A. Failure of Bidder to meet all qualification criteria as stated in these Specifications shall disqualify Bidder from consideration for the Project.

B. The Owner reserves the right to exclude Bidder from consideration due to the Bidder’s failure to present with written documentation his experience and capability to complete the project to the Owner’s expectations.

C. The Owner will be awarding the job on basis of best value – lead time, quality, and price.

PART 2 – QUALIFICATIONS

2.01 APPOINTMENT OF COUNSEL – NON-RESIDENT

A. Bidder has appointed _________________________, whose address is ____________________________________, as the agent of Bidder for service of process in the event any litigation or controversy results between the Bidder and Owner arising out of the contractual relationship created by the acceptance of this Bid. Bidder agrees that the courts of the State in which the project is located will have jurisdiction over Bidder for all such purposes to the same extent as though Bidder were a resident of the State.

Consulting Engineers Page 2 of 3

2.02 PRE-QUALIFICATION

A. Failure of Bidder to meet the Pre-qualification requirements as stated in the Instruction to Bidders Bid shall disqualify Bidder from consideration for the Project.

2.03 BIDDER’S QUALIFICATIONS

A. Bidder shall prove to the Owner’s satisfaction Bidder’s experience in completing similar projects, thus demonstrating the ability of the Bidder to complete the Project to the Owner's Satisfaction.

B. Bidder shall submit written proof and abide by the written proof that the

Bidder will complete a minimum of (30) thirty percent of the overall project by his own company and workers.

C. Bidder shall submit documentation proving that the Bidder is capable of funding the Project and is not in financial hardship.

D. Bidder shall submit documentation proving that the Bidder uses only qualified, licensed workers experienced in the line of work.

E. Bidder’s subcontractors shall be the responsibility of the Bidder and shall be considered part of the Bidder’s company and shall meet qualification requirements for all aspects of the Project.

2.04 CERTIFICATIONS

A. The Bidder certifies the following as required by law:

1. Bidder has not been convicted of bribery or attempting to bribe an officer or employee of the State, nor has the Bidder made an admission of guilt of such conduct which is a matter of record, nor has an official, agent or employee of the Bidder been so convicted or made such admission of bribery on its behalf and pursuant to the direction or authorization of a responsible official thereof.

2. Bidder is not barred from bidding with any unit of state or local government as a result of unlawful bid rigging.

3. Under penalty of perjury, the Bidder certifies that the Federal

Taxpayer Identification Number noted below is correct and the Bidder is doing business as a (please check one):

Consulting Engineers Page 3 of 3

Individual Real Estate Agent Partnership Government Entity Corporation Trust or Estate

4. Bidder, if an individual, is not in default on an educational loan.

2.05 REFERENCES

A. Bidder shall submit a minimum of three (3) written letters of recommendation with references’ signatures and contact information to the Engineer.

B. These References shall be from the Owner, Project Manager, or other individual who is knowledgeable on the project, or recent previous Projects with very similar Scope of Work completed under the current Bidder’s name.

C. Bidder shall submit a minimum of three (3) company brochures, or company information sheets, along with list of completed equivalent projects.

2.06 SIGNATURES

Firm Name:

Federal Taxpayer Identification Number:

By:

Title:

By:

Note: If the Bidder is a corporation, the legal name of the corporation shall be set forth above together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if the Bidder is a partnership, the true name of the firm shall be set forth above together with the signature of the partner or partners authorized to sign contracts on behalf of the partnership; and if the Bidder is an individual, his signature shall be placed above. If signature is by an agent, other than an officer of a corporation or member of a partnership, a power of attorney must be submitted with the bid.

PART 3 – EXECUTION NOT USED

PENAL SUM FORM

EJCDC NO. C-430 (2002 Edition) 00430-1

BID BOND

Any singular reference to Bidder, Surety, Owner, or other party shall be considered plural where applicable.

BIDDER (Name and Address):

SURETY (Name and Address of Principal Place of Business):

OWNER (Name and Address): City of Batavia 100 N Island Avenue Batavia, IL 60510

BID

Bid Due Date: September 29, 2026 Project: NE Substation Upgrades – Transformer Purchase

BOND

Bond Number:

Date (Not later than Bid due date):

Penal sum (Words) (Figures)

Surety and Bidder, intending to be legally bound hereby, subject to the terms printed on the reverse side hereof, do each cause this Bid Bond to be duly executed on its behalf by its authorized officer, agent, or representative.

BIDDER SURETY

Seal Seal Bidder's Name and Corporate Seal Surety’s Name and Corporate Seal

By: By:

Signature and Title Signature and Title

(Attach Power of Attorney)

Attest: Attest:

Signature and Title Signature and Title

Note: Above addresses are to be used for giving required notice.

PENAL SUM FORM

EJCDC NO. C-430 (200x Edition) 00430-2

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond.

Payment of the penal sum is the extent of Surety’s liability.

2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding

Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents.

3. This obligation shall be null and void if:

3.1. Owner accepts Bidder's Bid and Bidder delivers within the time required by the Bidding Documents

(or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents,

3.2. All Bids are rejected by Owner

3.3. Owner fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents

(or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by Paragraph 5 hereof).

4. Payment under this Bond will be due and payable upon default by Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due.

5. Surety waives notice of any and all defenses based on or arising out of any time extension to issue Notice of Award agreed to in writing by Owner and Bidder, provided that the total time for issuing Notice of Award including extensions shall not in the aggregate exceed 120 days from Bid due date without Surety's written consent.

6. No suit or action shall be commenced under this Bond prior to 30 calendar days after the notice of default required in Paragraph 4 above is received by Bidder and Surety and in no case later than one year after Bid due date.

7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the state in which the Project is located.

8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier, or by United States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned.

9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent, or representative who executed this Bond on behalf of Surety to execute, seal, and deliver such Bond and bind the Surety thereby.

10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect.

11. The term "Bid" as used herein includes a Bid, offer, or proposal as applicable.

BP - 1 of 2 Bid Proposal

BID PROPOSAL

CITY OF BATAVIA

PROJECT: NE Substation Upgrades – Transformer Purchase

NAME OF BIDDER: __________________________________________________

BUSINESS ADDRESS: _________________________________________________

TELEPHONE NUMBER: (_______)__________________________________________

TO:

City of Batvia

Attn: Electric Department 100 N Island Avenue Batavia, Illinois 60510

The proposal from the Contractor shall consist of the submission of the completed Contract Documents and supplemental addendums as received from the Owner. The bid shall be made on the BID PROPOSAL, BID SCHEDULE, BID CONDITIONS, AND BID FORM provided as part of these Bidding Documents and shall be accompanied by a bid guarantee in the form of a Certified or Cashier’s check from a responsible solvent bank or Bid Bond made payable to the City of Batavia in the amount of five percent (5%) of the bid amount.

The amount of the bid guarantee shall be forfeited to the Owner if the Bidder neglects or refuses to enter into a Contract or to furnish performance security after the bid has been accepted.

The undersigned, as Bidder, declares that the only person or parties interested in this Bid, as principals, are those named herein; that this Bid is made without collusion with any other person, firm, or corporation; that the Bidder has carefully examined the location of the proposed work, the proposed forms, and the Contract Specifications for the above signed work, all of which are on file in the office of the City Engineer of the City of Batavia and all other documents referred to or mentioned in the Contract Documents and Specifications.

The undersigned Bidder agrees that if this Bid is accepted, the Bidder will contract with the Owner, in the form of the copy of the Contract prepared by the City of Batavia, to provide all necessary machinery, tools, apparatus, and other means of construction, including utility and transportation services, necessary to do all the work and furnish all the materials and equipment specified or referred to in the Contract Documents in the manner and time therein prescribed, and according to the requirements of the Owner as set forth therein.

The undersigned Bidder further agrees that if this bid is accepted, to furnish the Contractor's bonds and insurance specified in the General Conditions, and to do all other things required if the Contractor by the Contract Documents, and that he will take, in full payment therefore, the sum set forth in the following Bidding Schedule.

BP - 2 of 2 Bid Proposal

BIDDING SCHEDULE

The Bidder shall include in the following schedule, all labor, materials, shoring, removal, freight, cartage, overhead, profit, insurance, etc. to provide the project complete and ready for use in accordance with the Contract Documents.

NE SUBSTATION UPGRADES – TRANSFORMER PURCHASE CITY OF BATAVIA, IL

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BID FORM

Table of Contents

Article 1 - BID RECIPIENT

Article 2 - BIDDER’S ACKNOWLEDGMENTS

Article 3 - BIDDER’S REPRESENTATIONS

Article 4 - BIDDER’S CERTIFICATIONS

Article 5 - BASIS OF BID

Article 6 - TIME OF COMPLETION

Article 7 - ATTACHMENTS TO THIS BID

Article 8 - DEFINED TERMS

Article 9 - BID SUBMITTAL

This Bid is submitted by: _______________________________________

NE SUBSTATION UPGRADES – TRANSFORMER PURCHASE CITY OF BATAVIA, IL

BHMG ENGINEERS, INC. P-400 - BID FORM

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Bid Form

ARTICLE 1 - BID RECIPIENT

1.01 This Bid is submitted to:

100 N Island Avenue Batavia, IL 60510

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into a Contract with Buyer in the form included in the Bidding Documents to furnish the Goods and Special Services as specified or indicated in the Bidding Documents, for the prices and within the times indicated in this Bid, and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 - BIDDER’S ACKNOWLEDGMENTS

2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Buyer.

ARTICLE 3 - BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, the related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged:

Addendum No.

Addendum Date

B. Bidder has visited the Point of Destination and site where the Goods are to be installed or Special Services will be provided and become familiar with and is satisfied as to the observable local conditions that may affect cost, progress, or the furnishing of Goods and Special Services, if required to do so by the Bidding Documents, or if, in Bidder’s judgment, any local condition may affect cost, progress, or the furnishing of Goods and Special Services.

C. Bidder is familiar with and is satisfied as to all Laws and Regulations in effect as of the date of the Bid that may affect cost, progress, and the furnishing of Goods and Special Services.

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D. Bidder has carefully studied, considered, and correlated the information known to Bidder; information commonly known to sellers of similar goods doing business in the locality of the Point of Destination and the site where the Goods will be installed or where Special Services will be provided;

information and observations obtained from Bidder’s visits, if any, to the Point of Destination and the site where the Goods will be installed or Special Services will be provided; and any reports and drawings identified in the Bidding Documents regarding the Point of Destination and the site where the Goods will be installed or where Special Services will be provided, with respect to the effect of such information, observations, and documents on the cost, progress, and performance of Seller's obligations under the Bidding Documents.

E. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution (if any) thereof by Engineer is acceptable to Bidder.

F. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for furnishing the Goods and Special Services for which this Bid is submitted.

ARTICLE 4 - BIDDER’S CERTIFICATIONS

4.01 Bidder certifies that:

A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation.

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid.

C. Bidder has not solicited or induced any individual or entity to refrain from bidding.

D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.01.D:

1. “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process.

2. “Fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Buyer, NE SUBSTATION UPGRADES – TRANSFORMER PURCHASE CITY OF BATAVIA, IL

BHMG ENGINEERS, INC. P-400 - BID FORM

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(b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Buyer of the benefits of free and open competition.

3. “Collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Buyer, a purpose of which is to establish bid prices at artificial, non-competitive levels.

4. “Coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process.

ARTICLE 5 - BASIS OF BID

5.01 Bidder will furnish the Goods and Special Services in accordance with the Contract Documents for the following price:

# Size (mva)

Primary Voltage

Secondary Voltage Price per Unit

1.) 45/60/75 138,000 34,500

Total Bid Price: $

SCHEDULE GUARANTEES

Drawing Submittal: Calendar days from ARO Assembly Complete: Calendar days from ARO

Factory Testing Complete: Calendar days from ARO Delivery: Calendar days from ARO

EQUIPMENT DETAILS

See next page for data to be submitted with bid.

5.02 It is understood and agreed by the undersigned that the Municipal Utility reserves the unrestricted privilege to reject the foregoing proposal indicated above and which the Municipality may consider excessive or unreasonable; to accept such proposal which it may consider fair and reasonable.

The lump sum of the proposal shall be the basis for establishing the amount of the performance bond and for comparison of bids.

The above delivery dates and times are to be filled in by the bidder before submitting his proposal.

DATA TO BE SUBMITTED WITH PROPOSAL

PART 1 - GENERAL

1.01 TRANSFORMER DATA:

A. Manufacturer:

B.

Type of Construction:

C.

Winding Material:

1. Low Voltage:

2. High Voltage:

D.

Shipment:

1. Is transformer shipped upright?

2. Is transformer shipped filled with oil?

3. Major items shipped unassembled.

4. Are transformer, radiators, and all other items shipped in one carload?

If not, state how many carloads.

5. Shipment of transformer will be made from (location).

6. Transformer shipping Method (Carrier)

E. Dimensions and Weights:

1. Width, overall

2. Depth, overall

3. Height of top of tank

DIVISION 3 – DATA TO BE SUBMITTED WITH PROPOSAL: continued

4. Height over LV bushings

5. Dimensions of LV bus duct flange

6. Height over HV bushings

7. Total weight

8. Shipping weight

9. Weight of core and coils

10. Weight of case and fillings

11. Weight of oil

12. Gallons of insulating oil

13. Approx. base dimensions

14. HV bushing stud dimension

15. LV bushing stud dimension

16. Proposal outline drawing

F. No Load Losses:

1. 90 percent rated voltage

2. 100 percent rated voltage

3. 110 percent rated voltage

G. Regulation, Percent:

1. At 1.0 pf; 45,000 kVA

2. At 0.8 pf; 45,000 kVA

3. At 1.0 pf; 60,000 kVA

4. At 0.8 pf; 60,000 kVA

5. At 1.0 pf; 75,000 kVA

6. At 0.8 pf; 75,000 kVA

H. Losses and Efficiency:

Guaranteed Losses in kW Guarantee d Efficiency Percent Core Winding Aux. Total

1 At No Load 2 At 45,000kVA 3 At 60,000 kVA 4 At 75,000 kVA

Positive Zero

I. Percent Impedances at OA rating

J. Cooling Equipment:

1. ONAN/ONAF/ONAF

2. Number of radiators

3. Cooling Fans:

a. Number

b. HP each

c. Total kVA

K. Oil:

1. Manufacturer

2. Type

3. Gallons of oil shipped separately from main tank

L. Allowable Impact Meter Readings:

1. Longitudinal

2. Vertical

M. Maximum Auxiliary Equipment Load:

1. Voltage

2. kVA

3. Single or three phase

N. Equipment Locations:

1. Radiator banks Quadrant No.

2. Load tap changer Quadrant No.

3. HV bushings Quadrant No.

4. LV bushings Quadrant No.

5. Neutral Xo bushing Quadrant No.

6. Terminal cabinet Quadrant No.

7. Are H2 and X2 located on same centerline?

O. Attach transformer outline drawings with dimensions, weights, Center of Gravity and oil quantity in Gallons

P. Attach complete list of transformer accessories provided with manufacturer’s name and model

Q. Attach priced spare part list

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5.03 The Bidder shall explicitly identify and clearly describe any and all exclusions, exceptions, qualifications, deviations, or alterations to the requirements of the Contract Documents, including the Specifications, Drawings, and Bid Form. All such exclusions, exceptions, qualifications, deviations, or alterations shall be stated in writing in the space provided below.

Any exclusion, exception, qualification, deviation, or alteration not specifically identified by the Bidder in this section shall be deemed included in the Bidder’s Bid Price and shall not relieve the successful Bidder of its obligation to furnish and perform all work, labor, materials, equipment, services, and other requirements in accordance with the Contract Documents.

The Bidder acknowledges that failure to identify an exclusion, exception, qualification, deviation, or alteration in this section constitutes the Bidder’s agreement to comply with the Contract Documents as issued.

Bidder’s Exclusions, Exceptions, Qualifications, or Deviations:

☐ NO EXCLUSIONS OR EXCEPTIONS: The Bidder has reviewed the Contract Documents and has included all required work, labor, materials, equipment, services, and other requirements in the Bid Price, with no exclusions, exceptions, qualifications, deviations, or alterations.

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BHMG ENGINEERS, INC. P-400 - BID FORM

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ARTICLE 6 - PLACE OF MANUFACTURING

6.01 Client reserves the right to award based on preferred manufacturing location.

ARTICLE 7 - TIME OF COMPLETION

7.01 Bidder agrees that the work will be substantially complete on or before date specified in 5.01 and will be completed and ready for final payment in accordance with the General Conditions on or before 30 days after date specified in 5.01.

7.02 Bidder accepts the provisions of the Agreement as to liquidated damages.

ARTICLE 8 - ATTACHMENTS TO THIS BID

8.01 The following documents are attached to and made a condition of this Bid:

A. List of Proposed Major Suppliers.

B. Affidavit of Non-Collusion.

C. List of Project References.

D. Bidder’s Qualifications.

ARTICLE 9 - DEFINED TERMS

9.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders and the General Conditions.

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BHMG ENGINEERS, INC. P-400 - BID FORM

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ARTICLE 10 - BID SUBMITTAL

10.01 This Bid submitted by:

If Bidder is:

A Corporation

Corporation Name:

State of Incorporation:

Type:

(General Business, Professional, Service, Other)

By:

(Signature – attach evidence of authority to sign)

Name: (typed or printed)

(Corporate Seal)

Attest:

(Signature of Corporate Secretary)

Business Address:

Phone:

Email Address:

NE SUBSTATION UPGRADES – TRANSFORMER PURCHASE CITY OF BATAVIA, IL

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A Limited Liability Company (LLC)

LLC Name:

State in which organized:

By:

(Signature – attach evidence of authority to sign)

Name: (typed or printed)

Business Address:

Phone:

Email:

BC - 1 of 4 Bid Conditions

BID CONDITIONS

It is expressly understood and agreed that the foregoing Total Bid amount is the basis for establishing the amount of the bid security on this bid for the NE Substation Upgrades – Transformer Purchase. The undersigned has carefully checked the above Bidding Schedule against the Specifications and other Contract Documents before preparing this bid and accepts the said quantities to be substantially correct, both as to classification and amount, and in accordance with the Specifications and other Contract Documents.

If this Bid is accepted and the undersigned shall fail to Contract as aforesaid and to give the Performance Security required by the General Conditions of Contract or by law, and to provide all insurance as required by the Contract Documents within fifteen (15) calendar days after the date of the award of the Contract, and thereupon the proposal and the acceptance thereof shall be null and void, and the forfeiture of such security accompanying this proposal shall operate.

BC - 2 of 4 Bid Conditions

PROPOSAL SIGNATURE

1. CORPORATION:

The Bidder is a corporation organized and existing under the laws of the State of __________, which operates under the legal name of

Corporate Name: ___________________________________

Business Address: ___________________________________

Telephone Number: _________________________ and the full name of its officers names are as follows:

President: ___________________________________

Secretary: ___________________________________

Treasurer: ___________________________________

Manager: ___________________________________

The signator is authorized to sign construction proposals and Contracts for the company by action of its Board or Directors taken, a certified copy, which is available upon request.

Signed By: ___________________________________ Date:_____________ Title:

Attest: ___________________________________ Secretary

BC - 3 of 4 Bid Conditions

2. PARTNERSHIP:

The Bidder is a partnership consisting of individual partners whose full names and addresses are as follows:

Name: ___________________________________

Address: ___________________________________

Name: ___________________________________

Address: ___________________________________

Name: ___________________________________

Address: ___________________________________

The Partnership does business under the legal name of:

Firm Name: ___________________________________

Business Address: ___________________________________

Telephone Number: _________________________

Signed By: ___________________________________ Date:_____________

BC - 4 of 4 Bid Conditions

3. INDIVIDUAL:

The Bidder is an individual whose full name is:

Name: ___________________________________ and if operating under a trade name, said trade name is as follows:

Trade Name: ___________________________________

Business Address: ___________________________________

Telephone Number: _________________________

Signed By: ___________________________________ Date:_____________

C - 1 of 1 Contract

CONTRACT

1. THIS AGREEMENT, made and concluded this ________ day of _____________ ,2026 between the City of Batavia acting by and through the City Council of the City of Batavia, known as the party of the first part, and Insert Contractor Name, Insert Contractors City, Illinois, their executors, administrators, successors, or assigns, known as the party of the second part.

2. WITNESSETH: That for and in consideration of the payments and agreements mentioned in the Proposal, attached hereto, to be made and performed by the part of the first part and, according to the terms expressed in the Contract Bond referring to these presents, the party of the second part agrees with said party of the first part, at their own proper cost and expense, to do all the work, furnish all materials, and all labor necessary to construct the NE Substation Upgrades – Transformer Purchase in accordance with the plans, specifications, and special provisions hereinafter described and in full compliance with all of the parts of this agreement and the requirements of the Engineer under it.

3. And it is also understood and agreed to that the Contract Documents for the NE Substation Upgrades – Transformer Purchase attached hereto, constitute all essential documents of this contract and are a…