Network Switch Enterprise Agreement Licenses

West Ada School District, the largest school district in Idaho serving 40,000 students across 59 school sites, is soliciting proposals for Network Switch Enterprise Agreement Licenses through a competitive E-Rate procurement. The district seeks Cisco/Meraki Enterprise Agreement licenses or equivalent products for seventeen specific network device models, with an anticipated five-year contract term from July 1, 2026, through June 30, 2031. Vendors must provide licenses for devices including MS130-8, MS390-24, MX68CW, and others, with the district reserving the right to modify quantities. The proposal evaluation will be comprehensive, weighing price of eligible products (30%), proposed solution specifications (25%), vendor/personnel qualifications (20%), prior experience providing similar services (15%), and prior experience with educational entities (10%). Key dates include a deadline for written questions on December 16, 2025, at 1:00 PM MDT, with electronic proposals due January 9, 2026, at 10:00 AM MDT through the Bonfire e-procurement system, and a Board recommendation for award scheduled for January 26, 2026.

Respondents must maintain a valid USAC Service Provider Identification Number (SPIN) and current FCC Registration Number (FRN), and demonstrate at least five years of experience with the proposed licenses. The procurement is subject to several legal and regulatory requirements, including compliance with Idaho's No Public Funds for Abortion Act, anti-collusion standards, and restrictions on contractors owned by foreign governments. Contractors must also provide a drug-free workplace, comply with sex offender registry checks, and submit comprehensive employee lists. The contract is contingent upon appropriation of Idaho State Legislative and District funds, as well as approved Category 1 funding commitment from the Universal Service Administrative Company (USAC) for each contract year. While no specific set-aside designations are mentioned, the district emphasizes equal opportunity and prohibits discrimination based on various protected characteristics. Funding for this procurement will be supported through Category One E-Rate funding for Fiscal Year 2025-2026, with the Form 470 Application Number 260008452, though specific budget ranges were not explicitly detailed in the documentation.