Network Support Services for Florida Comprehensive HIV/AIDS Planning

The Florida Department of Health is seeking proposals through Request for Proposal (RFP) DOH25-026 for administrative support and coordination services for the Florida Comprehensive Planning Network (FCPN), Florida Viral Hepatitis Network (FVHN), and Statewide Advisory Groups. The selected vendor will provide comprehensive administrative support including meeting preparation, logistics coordination, conference calls, webinars, travel reimbursement processing, and records management. Key deliverables encompass scheduling and facilitating monthly coordination meetings for workgroups and committees; hosting biannual meetings for Statewide HIV Managers and FCPN, and annual meetings for FVHN; hosting an annual HIV Symposium and Viral Hepatitis Summit; developing and implementing monitoring and evaluation plans for the Integrated HIV Prevention and Care Plan (2027-2031); conducting annual Community Needs Assessments; and submitting quarterly progress reports. Respondents must demonstrate minimum qualifications including five years of experience in HIV/AIDS prevention and care planning, five years in meeting facilitation, three years in change management, and five years in HIV and Hepatitis data analysis. The evaluation will weight the cost proposal at 25 percent of the overall score (150 of 600 total points), with the technical proposal worth 450 points. Critical deadlines include written questions due by March 27, 2026 at 4:00 PM; answers posted by April 3, 2026; sealed proposals due by April 16, 2026 at 2:30 PM; evaluation beginning April 17, 2026; and notice of intended award posted by May 4, 2026. The contract term spans three years from August 1, 2026, with potential renewal for up to three additional years contingent on satisfactory performance and funding availability.

The RFP does not specify set-aside designations for disadvantaged enterprises or restrictions on organizational types eligible to respond. The contract is structured as a unit cost, fixed price, and cost reimbursement agreement, with providers receiving fixed quarterly payments for core services and reimbursement for actual costs incurred for travel expenses and meeting location reservations. Respondents must submit separate sealed technical and cost proposals, with the cost proposal detailing fixed quarterly prices for both the three-year initial term and the potential three-year renewal term; however, specific budget ranges or award values are not disclosed in the available documentation. The Department will not authorize subcontractors and reserves the right to make a single award or multiple awards. All selected vendors must register with MyFloridaMarketPlace within five days of the intent to award posting and maintain compliance with all applicable Florida Statutes, including those related to scrutinized companies, forced labor, data security, and foreign country restrictions.