DOH25-026 RFP Addendum 1 Final.pdf

Mission:

To protect, promote and improve the health of all people in Florida through integrated state, county and community efforts.

Ron DeSantis Governor

Joseph A. Ladapo, MD, PhD

State Surgeon General

Vision: To be the Healthiest State in the Nation

Florida Department of Health Division of Administration • Bureau of Procurement and Contract Adminsitration 4052 Bald Cypress Way, Bin B-07 • Tallahassee, FL 32399

PHONE: 850-245-4199

FloridaHealth.gov

Accredited Health Department Public Health Accreditation Board

Addendum 1 Questions and Answers

RFP DOH25-026

Network Support Services for Florida Comprehensive HIV/AIDS Planning

DATE: 04/03/2026

TO: Prospective Vendors

FROM: Summer Lindsley, Procurement Officer

Central Purchasing Office

SUBJECT: Addendum 1

The purpose of this addendum is to modify Section 3.4.2, Cost Proposal, and to answer questions received in accordance with Section 2.7, Questions, of the Request for Proposal (RFP). This addendum serves as notice of the following change(s):

Deletions are indicated by “strikethrough” or reference. Additions, updates or replacements are indicated by highlighting.

A. Modifications: The following modification is made to Section 3.4.2, of the RFP:

3.4.2 Cost Proposal

One original paper copy of the Cost Proposal (Mandatory Requirement, refer to Section 3.3) must be submitted using Cost Proposal (Attachment B) no later than the date and time set forth in the timeline.

In addition, one electronic copy of the Cost Porposal on a single USB storage device, or CD, viewable in Adobe Acrobat Reader (PDF) must be submitted. The electronic copy submitted must contain the entire Cost Proposal as the submitted original copy, including all supporting and signed documents.

The PDF electronic copy of the “original” Cost Proposal will be considered the control if there are any differences between the paper and electronic copy.

The Cost Proposal (Attachment B) must be enclosed in a separate sealed envelope and must be identified in accordance with Section 3.5. No additional documentation should be included in the Cost Proposal envelope.

Mission:

To protect, promote and improve the health of all people in Florida through integrated state, county and community efforts.

Ron DeSantis Governor

Joseph A. Ladapo, MD, PhD

State Surgeon General

Vision: To be the Healthiest State in the Nation

Division of Administration • Bureau of Procurement and Contract Administration 4052 Bald Cypress Way, Bin B-07 • Tallahassee, FL 32399

PHONE: 850-245-4199

FloridaHealth.gov

Accredited Health Department Public Health Accreditation Board

B. Responses to Questions received pursuant to Section 2.7, Questions: Please see the Department’s response to questions received by the due date outlined in Section 2.5. Timeline, of the RFP, below:

Questions and Answers

# Question Answer

Page Limits While Section 3.2 notes that the Department discourages lengthy proposals, can the Department confirm whether there are any maximum page limits for the Technical Proposal or any specific sections?

There are no specific limits. Please refer to Section 3.2, Proposal Format of the RFP.

Use of Attachments Section 3.2 indicates that additional tabs beyond those specified will not be evaluated. Can the Department clarify whether Respondents may include supporting attachments or appendices (e.g., organizational charts, workflows, or supplemental materials) within the designated tabs for review, or if evaluation will be limited strictly to the narrative content within each tab?

Additional Attachments may be included, but must be included within Tab 2, Technical Proposal, as indicated in Section 3.3.2. Proposals will be evaluated as specified in Attachment C, Evaluation Criteria.

Cost Proposal Submission Format Section 3.4 specifies that a digital copy of the Technical Proposal must be submitted on a USB drive along with the paper copy. Can the Department clarify whether the Cost Proposal (Attachment B) should be submitted as:

- A paper copy only (in the sealed envelope), or

- Both a paper copy and a digital version on the USB drive?

One paper copy and one electronic copy is required. See Addendum 1.

If a proposal is delivered via a courier service (e.g., FedEx) or submitted in person, can the Department confirm whether proof of receipt (such as a date/time-stamped signature or delivery confirmation) will be provided upon submission?

Yes.

Would the Department consider extending the deadline to allow for at least seven business days between receipt of answers to questions and the proposal submission date?

No, the Department will not consider extending the Timeline at this time. Please refer to Section 2.5, Timeline of the RFP. Note, the current timeline allows for 8 business days between answers being posted and the submissions due date.

Is it acceptable to submit a complete proposal document that includes e-signatures (like via DocuSign or electronic signature scan) or do the signatures need to be wet signatures?

E-signatures will be accepted.

Will you use Artificial Intelligence (AI) in the evaluation and scoring of the submitted proposals? And if so, which AI tool(s) will you use?

No.

Questions and Answers

# Question Answer

8 Will you conduct in-person oral evaluation of any finalists? No.

9 What is the budget that has been approved or allocated for this effort? Approximately $390,000.00 annually.

10 What amount of time do you expect the vendor to work onsite?

The vendor would be expected to be onsite for all in-person meetings for the duration of the meetings. Additionally, to coordindate logistics onsite, the vendor may need to be onsite a day prior and/or day after the meetings.

11 Can you provide a list of pre-qualified vendors for this RFP? We do not have a list of pre-qualified vendors.

12 If possible, please provide a comprehensive set of bidder questions and the Department’s answers for this solicitation.

Questions and Answers will be posted in accordance to Section 2.7 of the RFP to VIP.

13 Is there an incumbent for this work? If so, who is that incumbent and what is the total contract value?

Yes. The AIDS Institute, Inc. currently provides these services.

The current contract can be viewed on FACTS at the following link:

https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=640000& ContractId=CODRS

14 Is the incumbent eligible to bid on this work? Yes.

While the Scope of Services includes activities such as monitoring and evaluation planning and community needs assessment development, these elements are not explicitly reflected in the evaluation criteria. Please confirm whether and how respondents’ experience and proposed approach to these activities will be considered during proposal evaluation.

Respondents should incorporate these elements into their Proposals as appropriate, recognizing that all information will be considered within the existing evaluation framework in Attachment C, Evaluation Criteria.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.