NEST 2024 "Clean and Green" Calendar

Sarasota County is soliciting quotes for printing services to produce the 2024 NEST "Clean and Green" Calendar through a competitive Quick Quote procurement process. The project requires printing 18,000 calendars with specific technical specifications, including an 11x17 format folding to 11" x 8.5", 24 interior pages plus cover, 4/4 process color with bleed, saddle stitch binding, and a hanging hole. The calendars must be printed on 80 lb matte white recycled paper using sustainably produced wood stock. Key deliverables include three separate delivery locations: 1,000 calendars to the Sarasota County Administration Center, 11,000 to the Sarasota County Operations Warehouse, and 6,000 to the Sarasota County School Board. Bidders must submit three verifiable references demonstrating printing experience and provide quotes electronically through the ProcureNow portal. The response deadline is October 11, 2023, at 2:30 pm, with a required delivery date of noon on Wednesday, December 4, 2023. Award criteria include responsiveness, vendor responsibility, and the lowest total bid price, with a strict quote limit of $50,000.

The procurement does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must comply with standard county procurement requirements, including maintaining insurance, confirming employment eligibility through E-Verify, and adhering to public records regulations. The county will provide the electronic PDF file to the selected print vendor, who must submit a proof for review and approval by October 27th, 2023. Sarasota County is tax-exempt and will process payment through the Clerk of the Circuit Court in accordance with the Local Government Prompt Payment Act. The county reserves the right to purchase additional quantities at the quoted unit price for up to 30 days following the award, with potential pricing extension for up to one year. While no specific budget range is explicitly stated beyond the $50,000 quote limit, the procurement allows for potential additional purchases at the awarded unit price.