2024_NEST_Scope_and_Specifications.pdf

Attachment A RFIQ # Page 1 of 2

ATTACHMENT “A”

SCOPE OF SERVICES

1.0 PURPOSE

1.1 Sarasota County Environmental Services is seeking quotes from qualified vendors to provide printing services for the NEST 2024 “Clean and Green” calendar.

1.2 The County will provide an electronic file (PDF) of the calendar to the qualified print vendor.

1.3 The printer will provide a proof to the County for review and approval by October

27th, 2023.

1.4 18,000 copies of the calendar will need to be printed and delivered to the various locations in Section 3.2 below.

2.0 SPECIFICATIONS

2.1 The finished products must be:

a. 11x17 that folds to 11” x 8.5”

b. 24 pages + cover

c. 4/4 process color (this will have bleed on all 4 sides)

d. Saddle stitch

e. Cover - 80 pound (lb) matte white recycled paper for the cover

f. Text - 80 pound (lb) matte white recycled paper for the inside text

g. Drill one (¼ inch) hole for hanging calendar

2.2 The calendar must be produced with stock that is made from recycled (percentage of post-consumer waste) and sustainably produced wood.

3.0 DELIVERY REQUIREMENTS

3.1 The order must be completed and delivered by noon on Wednesday, December 4, 2023, to the locations specified in 3.2.

This space intentionally left blank

Attachment A RFIQ # Page 2 of 2

ATTACHMENT “A”

SCOPE OF SERVICES

3.2 Deliver in the quantity noted to the locations specified below:

Delivery Sites Quantity

Sarasota County Administration Center

Attention: Mary Kay Curcio

1660 Ringling Boulevard, Suite 180

Sarasota, Florida 34236

(941)861-5815

1,000

Sarasota County Operations Warehouse

Warehouse (BOB Building)

1001 Sarasota Center Boulevard

Sarasota, Florida 34240

(941)650-2749

11,000

Sarasota County School Board

Attention: Cheri Dame

1960 Landings Boulevard

Sarasota, Florida 34231

(941)927-9000 ext. 34101

6,000

QUICK QUOTE REQUIREMENTS (PRODUCTS)

Quick Quote Requirements – Products 07/14/20 Page 1 of 4

1. PRODUCT REQUIREMENTS Not Applicable if checked

A. All product(s) supplied shall be as specified. Unless otherwise specified products shall be new, and of the most current product version/model.

Sarasota County shall not accept used, refurbished, or any other quality standard.

B. The Bidder shall supply product which complies with all applicable federal, state, and local laws and regulations.

2. REFERENCES Not Applicable if checked

A. Bidder must provide a minimum of 3 references demonstrating experience providing the products specified in this Bid. All references must be provided using the reference form provided in BidSync.

B. Only references provided at time of submittal, using the reference form provided, will be used to verify required experience.

C. Failure to provide required references at time of submittal may result in Bidder being declared non-responsive.

D. Failure of references to verify required experience may result in Bidder being declared non-responsible.

3. LICENSES/CERTIFICATIONS Not Applicable if checked

Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of bid submittal and must remain active throughout the course of work.

Required Licenses:

Required Certifications:

Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.

Failure to provide a copy of all required licenses and certifications within business days after request, may result in the Bidder being declared non-responsive.

4. INSURANCE REQUIREMENTS Proof of Insurance not required if checked

Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance Requirements.

5. ALTERNATES Alternate Products not acceptable if checked

Bid 2210-009Sarasota County

10/24/2022 8:52 AM p. 5

Quick Quote Requirements – Products 07/14/20 Page 2 of 4

A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the alternate product. Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.

B. To be considered, alternates must be submitted to the Contact listed in BidSync no later than at .

6. DELIVERY REQUIREMENTS Not Applicable if checked

A. Product shall be delivered to the location specified in BidSync.

B. Delivery Timeframe:

Must be delivered by noon on December 4, 2023.

Delivery date shall be determined by mutual agreement and indicated on the Purchase Order.

Must be delivered no more than 30 days after receipt of a County Purchase

Order.

C. Unless otherwise noted in Section 1, delivery shall be Free On Board (FOB) destination. Sarasota County will not pay freight or express charges.

7. TRAINING Not Applicable if checked

The Bidder, manufacturer, and/or authorized training representative shall provide training as described below.

8. PRODUCT ACCEPTANCE Not Applicable if checked

A. Following delivery Sarasota County will inspect and determine if the delivery/installation of the product is acceptable and as specified.

B. If product delivery does not meet specifications, the County will reject and communicate any deficiencies with the Contractor.

9. BIDDER’S RESPONSIBILITIES Not Applicable if checked

A. Bidder will schedule delivery so that there is minimal to no interruption to daily work at any location.

B. Bidder is responsible for any damage to County or third-party property caused by the Bidder or their employees. Restoration shall be made to the County’s satisfaction.

10. GENERAL TERMS AND CONDITIONS Not Applicable if checked

Successful Bidder will be required to comply with the General Terms and Conditions of Purchase Orders attached to this Quick Quote.

10/24/2022 8:52 AM p. 6

Quick Quote Requirements – Products 07/14/20 Page 3 of 4

11. WARRANTY Not Applicable if checked

Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.

12. INVOICING AND PAYMENT Not Applicable if checked

A. Bidder’s fee shall be inclusive of all costs, including delivery. No additional costs/fees will be paid by the County unless otherwise noted in Section 1.

B. Invoicing and payment shall be as described in the General Terms and Conditions of Purchase Orders.

Bid 2210-009Sarasota County

10/24/2022 8:52 AM p. 7

13. RESERVED RIGHTS

The County reserves the right to request clarifications or additional information from any offeror.

14. QUESTIONS & ADDENDA

A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through BidSync. All questions must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.

B. The electronic response posted in BidSync is the only official method whereby interpretation, clarification, or additional information will be provided. The County shall not be responsible for oral interpretations or representations made by County employees, representatives, or third parties.

REFERENCE #1

Company Name:

Address:

Contact Name:

Telephone: Email:

REFERENCE #2

Company Name:

Address:

Contact Name:

Telephone: Email:

REFERENCE #3

Company Name:

Address:

Contact Name:

Telephone: Email:

REFERENCE #4

Company Name:

Address:

Contact Name:

Telephone: Email:

REFERENCE #5

Company Name:

Address:

Contact Name:

Telephone: Email:

Submitted by:

Business Name:

Authorized Representative: Title:

Solicitation #: 2210-009 Date:

Bid 2210-009Sarasota County

10/24/2022 8:52 AM

GENERAL TERMS AND CONDITIONS OF PURCHASE ORDERS

GTC Purchase Orders – Revised 11/23/20 Page 1 of 2

THE FOLLOWING TERMS AND CONDITIONS APPLY TO ALL PURCHASE ORDERS FOR SARASOTA COUNTY. WHEN SOLICITATION OR CONTRACT TERMS, CONDITIONS AND SPECIFICATIONS DIFFER FROM THOSE SHOWN ON THE

PURCHASE ORDER, THE SOLICITATION/CONTRACT SHALL TAKE PRECEDENCE OVER THE PURCHASE ORDER.

1. The term “Vendor” shall mean the party furnishing the goods, materials, equipment and/or services.

The term “County” shall mean Sarasota County.

2. This Purchase Order contains the complete and final agreement between the Vendor and the County to buy the materials/services at the prices stated. No amendments will be made without specific written authorization (change order) issued by the County’s Procurement Official.

3. Vendor is responsible for full compliance with all applicable local, state and federal laws, ordinances and regulations. County may require proof of such compliance. Vendor shall not assign, or otherwise dispose of its responsibilities under this Purchase Order without prior written approval of the County which may be withheld in the County’s sole discretion.

4. All materials must be shipped F.O.B. Destination unless otherwise specified. County will not pay freight or express charges, except by previous agreement.

5. Purchase Order number must appear on all invoices, packages, bills of lading, correspondence and any other documents pertaining to the order.

6. Time is of the essence for Vendors performance of its obligations under this Purchase Order.

7. No delays in shipment of material or rendition of services will be permitted except as authorized by the County in writing. The County reserves the right to reject receipt of shipment and cancel this Purchase Order if Vendor is unable to provide delivery as required.

8. Materials/services are subject to County inspection and approval. The County may return materials not meeting specifications at the Vendor’s expense and risk.

9. If applicable, Vendor shall provide County with all safety data sheets (SDSs) upon delivery of materials.

10. This Purchase Order and the rights and obligations of the County and Vendor shall be governed by the laws of the State of Florida, without regard to its conflict of law principles. The exclusive venue for any legal or judicial proceedings in connection with the enforcement or interpretation of this Purchase Order shall be in the Twelfth Judicial Circuit in Sarasota County, Florida. County and Vendor hereby waive any right to trial by jury for disputes arising out of this Purchase Order.

11. This Purchase Order is subject to the availability of lawfully budgeted and appropriated funds by the County.

12. Vendor shall save, defend, indemnify and hold harmless Sarasota County Government from and against any and all claims, actions, damages, fees, fines, penalties, defense costs, suits or liabilities which may arise out of any act, neglect, error, omission or default of the Vendor arising out of or in any way connected with the Vendor or subcontractor’s performance or failure to perform in accordance with this Purchase Order or any related contract.

13. Vendor shall maintain insurance acceptable to the County for this Purchase Order and shall submit proof of such insurance to the County upon request.

Insurance requirements are available at scgov.net/procurement.

14. All invoices must be mailed to the Sarasota County Finance Department, Clerk of the Circuit Court, P.O.

Box 8, Sarasota, FL 34230-0008. Invoices must contain the Purchase Order number. Invoices containing deviations or omissions will be returned to the Vendor for correction and resubmission.

15. The County shall pay Vendor through payment issued by the Clerk of the Circuit Court in accordance with Section 218.70 et seq., Florida Statutes, Local Government Prompt Payment Act, upon receipt of Vendor’s properly submitted invoice.

16. Vendor shall be required to confirm the employment eligibility of all employees through participation in E- Verify or an employment eligibility program approved by the Social Security Administration and will require its subcontractors to confirm employment eligibility. Beginning January 1, 2021, Vendors are required to comply with §448.095, F.S., and register and use the E-Verify system for all new hires.

17. In accordance with §448.095, F.S., the County shall terminate a Purchase Order with any Vendor where the County has a good faith belief that the Vendor has knowingly violated §448.09(1), F.S. In that event, the County shall not contract with the Vendor for at least one year after such termination.

18. Sarasota County is exempt from paying state and local tax when payment is made directly by the County (Section 212.08(6), Florida Statutes).

Department of Revenue Certification No. 85- 8012515235C-5.

Bid 2210-009Sarasota County

10/24/2022 8:52 AM p. 10 http://www.scgov.net/procurement

GENERAL TERMS AND CONDITIONS OF PURCHASE ORDERS

GTC Purchase Orders – Revised 11/23/20 Page 2 of 2

19. Vendor travel expenses which are approved for reimbursement by the County shall be subject to the limitations set forth in Section 112.061, Florida Statutes and Sarasota County Resolution #2016-170 or current County resolution related to reimbursement of travel expenses.

20. Unless otherwise stated in this Purchase Order, in addition to any warranty implied by law or fact, and any other express warranties, the Vendor expressly warrants all items to be free from defects (whether patent or latent) in title, design, workmanship and materials, to conform strictly to applicable specifications, drawings, approved samples, if any;

and to be fit and sufficient for the purpose intended and to be merchantable. Such warranties, together with all other services warranties of the Vendor, shall run to the County. All warranties shall survive inspection, testing, acceptance of, and payment by the County.

21. The County may terminate this Purchase Order at any time upon written notice to the Vendor. The County shall pay to the Vendor and the Vendor shall accept as full payment for its performance under this Purchase Order, a sum of money equal to the work completed or the products provided under this Purchase Order.

22. §287.135, F.S., prohibits agencies from contracting with companies for goods or services that are on the Scrutinized Companies that Boycott Israel List, or with companies that are engaged in a boycott of Israel, and from contracting with companies for goods or services of $1,000,000 or more that are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or are engaged in business operations in Cuba or Syria. The lists are created pursuant to §215.473 and §215.4725, F.S. Vendor certifies that the organization is not listed on the Scrutinized Companies that Boycott Israel List, the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, and is not engaged in a boycott of Israel or engaged in business operations in Cuba or Syria, and understands that pursuant to §287.135, F.S., the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs. In accordance with §287.135, F.S., the County may terminate this Purchase Order if a false certification has been made, or the Vendor is subsequently placed on any of these lists or engages in a boycott of Israel or is engaged in business operations in Cuba or Syria.

23. Pursuant to §287.133(2)(a), F.S., a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in §287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

24. Public Records

IF THE CONTRACTOR HAS

QUESTIONS REGARDING THE

APPLICATION OF CHAPTER 119,

FLORIDA STATUTES, TO THE

CONTRACTOR'S DUTY TO

PROVIDE PUBLIC RECORDS

RELATING TO THIS CONTRACT,

CONTACT THE CUSTODIAN OF

PUBLIC RECORDS AT:

Sarasota County Public Records Office 1660 Ringling Blvd.

Sarasota, FL 34236 Phone: 941-861-5886 Email: PublicRecords@scgov.net

25. Any other conditions not contained above will be specified within the Purchase Order.

10/24/2022 8:52 AM p. 11