NEJC17010 DQ Drone for Crop Science Program

Northeastern Junior College (NJC) in Sterling, Colorado, located in Lincoln County, is soliciting quotes for the procurement of two unmanned aerial vehicles (UAVs) for its Crops Science Program. The college is requesting quotes for one Sensefly eBee SQ Ready-to-Fly fixed-wing drone and one DJI Phantom 4 Pro drone, each in a quantity of one unit. The eBee SQ package must include a multispectral imaging system with Sequoia camera, flight batteries, charger, spare propeller, hard shell transport case, three months of unlimited FarmLens Professional data processing, and four hours of training at NJC in Sterling. The DJI Phantom 4 Pro package must include the aircraft, remote control with screen, three flight batteries, three-port battery charger, hard case, and a service plan covering damage sustained during normal use. Quotes must be submitted by March 3, 2017 at 4:00 PM via fax, mail, or email to the Purchasing Office in Walker Hall 104, with delivery required on or before March 31, 2017. Award will be made on an "all-or-none" basis, meaning vendors must provide quotes on both items to be considered, and the college will award the quote deemed most advantageous based on cost, conformity to specifications, and ability to meet the required delivery date. All pricing must be submitted on the designated quote form on an FOB Destination basis with shipping and handling included, and vendors must provide a completed Vendor Disclosure Statement, W-9 form, and detailed product descriptions with responses to all specifications.

Vendors must be registered with the State of Colorado Vendor Self Service (VSS) system prior to the bid opening time, and all bids must be submitted by registered VSS vendors unless adequate competition is not demonstrated among registered vendors. The procurement documents do not specify any set-aside designations for disadvantaged enterprises, minority-owned businesses, or women-owned businesses, though vendors are required to complete a W-9 form that includes optional self-certification sections for M/WBE status and small business classification for tracking purposes. No incumbent vendors or existing contractors are identified in the solicitation materials. The solicitation requires compliance with Colorado state contract terms and conditions, including E-Verify employment eligibility verification, maintenance of appropriate insurance coverage, and compliance with all federal and state laws related to discrimination and fair employment practices. Payment terms must be at least NET 30 days, and the successful vendor must provide warranty support for the length of the warranty period. The specific budget or award value for this procurement is not disclosed in the available solicitation documents.