NEJC15008 Vending Services

Northeastern Junior College (NJC), a state-supported two-year institution of higher education located in Sterling, Colorado, is soliciting quotes for snack vending services on its campus through a Documented Quote (DQ) process. The procurement covers the purchase and management of snack vending services, excluding beverages except for milk, coffee, hot tea, and hot chocolate, with a minimum of nine machines required for contract award. The selected vendor must provide state-of-the-art vending machines with at least half accepting credit card payments and all machines accepting $1 and $5 bills, along with monthly sales reporting capabilities; all machines must be delivered FOB Destination with freight costs paid by the vendor. The contractor shall return a percentage of gross sales revenue to NJC based on historical performance, with combined fiscal year 2013/2014 gross sales totaling $18,694.15. The contract is intended to commence on July 1, 2015, for an initial one-year term with the option for renewal for four additional one-year periods by mutual agreement. Quote submissions must be received by the NJC Purchasing Office at Walker Hall 105, 100 College Avenue, Sterling, Colorado 80751, no later than February 27, 2015, at 4:00 p.m. The award will be made to the responsive and responsible vendor offering the lowest total combined price on an all-or-none basis, and the contractor must comply with all Colorado state requirements, including illegal alien employment verification provisions, while maintaining comprehensive accounting records with monthly operating statements due within 20 days of month-end.

Respondents must be registered with the State of Colorado VSS system and are required to submit a completed Vendor Disclosure Statement and a State of Colorado W-9 Form (Substitute Form) to be considered for award; there are no stated set-aside designations or restrictions limiting responses to specific enterprise categories, though M/WBE self-certification information is requested on the W-9 form for tracking purposes. The solicitation contains no indication of a current incumbent vendor, though NJC's existing infrastructure includes nine snack vending machines currently operating across its main campus and north campus locations that the contractor must maintain and manage. All vendors must comply with standard Colorado State purchase order terms and conditions effective January 1, 2009, including compliance with federal and state employment law, workers' compensation and unemployment insurance requirements, E-Verify participation for employee eligibility verification, and the Colorado Governmental Immunity Act provisions. The contract does not specify an explicit award value or budget range; rather, compensation is structured as a revenue-sharing arrangement based on a percentage of gross sales from the vending machines. Vendors must certify U.S. person status or resident alien status on the W-9 form and comply with all applicable federal and state laws governing state contracting.