NASPO OR PA Multi Functional Devices (Copiers, Scanners, Other)

The State of Oregon, through the Department of Administrative Services Procurement Services (DAS PS), is conducting an interstate cooperative procurement for Multi-Functional Devices (MFDs), Scanners, and Related Software and Cloud Solutions under NASPO ValuePoint solicitation RFP-NP 23-001. The procurement is led by the State of Colorado and aims to establish Master Agreements with qualified vendors to provide comprehensive document management technology solutions for state agencies and cooperative purchasing program members. The initial contract term will run from August 1, 2024, to July 31, 2026, with potential renewal options extending through July 31, 2029. Interested vendors must be capable of providing multi-functional devices, associated software, and cloud-based solutions that meet state technology standards. The procurement timeline requires potential protesters to submit any objections by 4:00 pm Pacific Time on June 10, 2024, in accordance with Oregon Revised Statutes 279B.400. Eligible respondents will need to demonstrate national-level service capabilities, comprehensive product offerings, competitive pricing, and compliance with state and federal technology requirements.

The procurement is open to a broad range of potential vendors and will allow participation by state agencies, higher education institutions, cities, counties, districts, political subdivisions, and nonprofit organizations within Oregon. The Participating Addendum includes a mandatory 2% administrative fee for contractors and emphasizes robust requirements around data security, privacy, and technology integration. While specific set-aside designations are not explicitly detailed in the provided documents, the cooperative nature of the procurement suggests potential opportunities for diverse vendors. The agreement will enable participating entities to purchase MFDs and related technologies through standardized contract terms, with specific order placement processes and adherence to state-specific legal and technological standards. Although precise award values are not specified, the statewide and multi-state cooperative nature of the procurement indicates a potentially significant market opportunity for successful vendors capable of meeting the comprehensive technological and service requirements.