Musical Instruments & Pianos

Wicomico County Public Schools (WCPS) in Maryland is issuing Invitation for Bid (IFB) 58000-261 for the furnishing and delivery of musical instruments and pianos, with sealed bids due by June 5, 2026, at 2:00 PM EST via the Euna/Bonfire Procurement Portal. The procurement encompasses a comprehensive range of 85 line items including digital and acoustic pianos, woodwind instruments (piccolos, flutes, oboes, clarinets, saxophones, bassoons), brass instruments (trumpets, trombones, French horns, tubas, euphoniums), percussion instruments (timpani, cymbals, drums, marimbas, xylophones), and string instruments (violins, violas, cellos, basses, guitars). Bidders may submit on all or part of the items listed and must provide unit pricing on an FOB destination basis including delivery costs, with prices excluding Federal Excise Tax and State Sales and Use Tax. All required documentation—completed pricing sheet, Certificate of Insurance evidencing Workers' Compensation coverage and Commercial General Liability insurance of $2,000,000 per occurrence, and Certificate of Good Standing from the State of Maryland—must accompany proposals or the submission will be deemed non-responsive. The contract will run from July 1, 2026, through June 30, 2027, with two optional one-year renewal periods, and all deliveries must be completed within 45 days of purchase order issuance. WCPS plans to award to multiple vendors based on lowest responsive and responsible bids, with successful vendors required to provide one year of full replacement warranty support at no additional charge.

The solicitation contains no identified set-aside designations or restrictions limiting competition to specific types of organizations such as disadvantaged enterprises. Bidders must submit a minimum of three current or past client references with complete contact information demonstrating relevant experience with similar musical instrument and piano procurement work. In addition to fixed unit pricing for the specified instruments listed on the pricing sheet, bidders must provide a fixed percentage discount applicable to all other items in their full musical instrument and accessory catalog, with options for tiered discounts by category including general catalog, sheet music, and accessories/parts. No incumbent vendors or existing infrastructure integration requirements are identified in the solicitation documents. Budget ranges or possible award values are not specified in the available procurement documents; however, the estimated scope based on the 85 line items and optional renewal periods suggests a multi-year commitment of potentially significant value to support WCPS's comprehensive music education program across all grade levels and musical disciplines.