Multimedia Request for Proposal

Mendon Community Schools in Saginaw County, Michigan issued a Request for Proposal for a comprehensive multimedia installation project across two school buildings. The procurement encompasses the supply and installation of 22 Epson PowerLite W39 WXGA 3LCD projectors with mounts, 28 classroom speakers with mounts, one library speaker with mount, HDMI infrastructure for the media center, and evaluation and repair or replacement of existing media control panels and wall connections. Bidders must be licensed or incorporated to do business in Michigan with all applicable licenses and certifications, and must provide comprehensive general liability insurance with minimum limits of $2,000,000, worker's compensation coverage with $1,000,000 employer's liability limits, comprehensive automobile liability insurance with minimum limits of $1,000,000, and professional liability insurance with minimum limits of $1,000,000. A bid bond equal to five percent of the total bid amount is required, and performance, labor, and material bonds are required for contracts at or exceeding $50,000. No refurbished or used equipment is permitted, with all pricing quoted F.O.B. destination inclusive of freight and exclusive of taxes. A mandatory bidders' walkthrough was held on March 14, 2018 at 3:00 pm at Mendon Elementary School, with an optional second walkthrough scheduled for March 29, 2018 at 3:15 pm; proposals were originally due April 4, 2018, but an addendum extended the deadline to April 24, 2018 at 9:50 am with opening at 10:00 am, finalist interviews scheduled for May 1, 2018, and award and board approval on May 21, 2018, with project completion required by August 15, 2018.

The RFP documents do not specify any set-aside designations for disadvantaged enterprises or restrictions on organizational types eligible to respond. No incumbent vendors or current contractors are identified in the available documentation. The procurement requires integration with existing media control panels and wall infrastructure at both Mendon High School and Mendon Elementary School, with bidders responsible for evaluating these systems and providing cost proposals for replacement or repair. The contract is governed by Michigan law with jurisdiction in St. Joseph County courts. The specific award value or budget range is not disclosed in the available RFP documents, though the requirement for performance bonds on contracts exceeding $50,000 suggests a project value potentially within that threshold or higher.