Mendon Multimedia RFP - ADDENDUM A.pdf
PDF 49 KB Posted
- Attached to
- Multimedia Request for Proposal
- Solicitation number
- RFP MCS 180000001508 2
- Issued by
- Saginaw County, Michigan
About this file
This is an addendum to a Request for Proposal (RFP) issued by Mendon Elementary School (MEN) in Mendon, Michigan for a multimedia installation project. The addendum, dated March 23, 2018, revises specific elements of the original bid documents and outlines the required equipment and services. The project scope includes the procurement and installation of twenty-two Epson PowerLite W39 WXGA 3LCD projectors with corresponding mounts, twenty-eight classroom speakers with mounts, one speaker with mount for the high school library, HDMI inputs and outputs for the media center, and evaluation of existing media control panels and wall connections with costs for replacement or repair as needed. The RFP was advertised on March 2, 2018, with a mandatory bidders' walkthrough scheduled for March 14, 2018 at 3:00 pm and an optional second walkthrough on March 29, 2018 at 3:15 pm at Mendon Elementary School, 306 Lane Street. Proposals are due April 24, 2018 at 9:50 am with opening at 10:00 am the same day. Finalist interviews are scheduled for May 1, 2018, with award and board approval on May 21, 2018. The project is scheduled to commence July 23, 2018 and be completed by August 15, 2018.
The addendum does not specify pricing terms, set-asides, or funding sources. Bidders are required to acknowledge receipt of the addendum by signing and returning it with their original RFP documents, with failure to do so potentially resulting in proposal rejection. The addendum notes that MEN reserves the right to modify the schedule at any time. Specific sections of the RFP addressing projector specifications, speaker selections, and infrastructure requirements have been modified or removed through this addendum, which bidders must incorporate into their proposals.
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| File | Type | Posted |
|---|---|---|
| 2018-Mendon-Classroom-Multimedia-RFP.pdf |
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ADDENDUM TO RFP DOCUMENT
REQUEST FOR PROPOSAL: Mendon Multimedia RFP - 2018
ADDENDUM IDENTIFIER: A
DATE of ADDENDUM: March 23, 2018
To All Potential Bidders:
This addendum revises specific elements of the previously issued bid documents and hereby becomes part of the bid documents identified as Mendon Multimedia RFP - 2018.3.23. Please attach this addendum to the documents in your possession.
Per the RFP, Section 1.9.1, the Bidder must acknowledge receipt of addenda by signing and returning with the original RFP documents. It is the Bidder’s responsibility to insure receipt of any addenda. Failure to submit a signed addendum may result in rejection of a proposal.
Revisions:
Section 5.1
An OPTIONAL (Second) Walkthrough / Bidder’s Conference will be held on
Thursday, March 29, 2018 at 3:15 pm. This walkthrough is only available to those that attended the previously held MANDATORY Walkthrough on March 14, 2018 at 3:00 pm.
Check-in with the main office at Mendon Elementary School, 306 Lane St, Mendon, MI
49072. At this time representatives of MEN will be available to answer questions regarding the changes to this RFP and you will have an opportunity to inspect the installation locations.
Mendon Multimedia RFP - 2018 - ADDENDUM A (v.2018.3.23) Page 1 of 3
Section Intro Page and 44
The following is the tentative schedule of events for the RFP submittal and selection process. MEN reserves the right to change the schedule at any time.
EVENT DATE / TIME (local time)
RFP Advertised March 2nd, 2018
MANDATORY Bidders Walk-through March 14th, 2018 @ 3:00 pm
OPTIONAL Bidders Walk-through March 29th, 2018 @ 3:15 pm
RFP Due April 24th, 2018 @ 9:50 am
RFP Opening April 24th, 2018 @ 10:00 am
Finalist Interviews May 1st, 2018
Award / Board Approval May 21, 2018
Planning / Timeline Meeting Bid Winner TBD by both parties
Project Start July 23rd, 2018
Project Completion August 15, 2018
Project Certification and Owner Sign-Off TBD by both parties
Section 46.3.3
(28) Twenty-eight speakers and speaker mounts - The bidder shall provide a model of speaker and mount designed appropriately for classroom use. Making sure the speaker will work with the model of projector spected in section 46.3.1.
Section 46.3.6
(1) One speaker and speaker mount - The bidder shall provide a model of speaker and mount designed appropriately for a large group area in the High School Library. Making sure the speaker will work with the model of projector spected in section 46.3.4.
Section 46.3.7
The bidder shall evaluate the media center space of proper placement for (2) two HDMI inputs mounted at standard input level and (2) two HDMI outputs housed in mounting box next to projector mounted in ceiling. Include appropriate race way and j-hooks above mounted ceiling for cabeling.
Section 46.3.8
The bidder shall evaluate each classroom’s media control panel and existing wall and projector connections. Provide a cost for replacement/repair and installation, if needed.
Section 46.4.1
(22) Twenty-two Epson PowerLite W39 WXGA 3LCD Projectors
Mendon Multimedia RFP - 2018 - ADDENDUM A (v.2018.3.23) Page 2 of 3
Section 46.4.2
(22) Twenty-two projector mounts designed to support the projector spected in section
46.4.1
Section 46.4.3
(22) Twenty-two speakers and speaker mounts - The bidder shall provide a model of speaker and mount designed appropriately for classroom use. Making sure the speaker will work with the model of projector spected in section 46.4.1.
Section 46.4.4
The bidder shall evaluate each classroom’s media control panel and existing wall and projector connections. Provide a cost for replacement/repair and installation, if needed.
Section 46.4.5
Removed
Section 46.5
Removed
-- END OF ADDENDUM A --
Acknowledge of Addendem ____________________________________ Date: ____________
Mendon Multimedia RFP - 2018 - ADDENDUM A (v.2018.3.23) Page 3 of 3
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