Multi-tool, purchase and delivery of, term contract

Palm Beach County Board of County Commissioners' Purchasing Department issued Request for Quotation 900446-SM on December 4, 2018, seeking firm, fixed pricing for the purchase and delivery of multi-tools under a term contract. The County anticipates procuring approximately 171 multi-tools per 12-month period, with the specified product being a Leatherman Tool Group, Inc. #831103 (Super Tool 300) or an equivalent product meeting detailed salient characteristics including stainless steel construction, locking blades and tools, leather or nylon sheath, and a comprehensive toolkit with various pliers, cutters, screwdrivers, files, saws, and additional implements. Quotation responses were due December 12, 2018 at 4:00 P.M. Eastern Time, with faxed or emailed responses accepted. The contract term is twelve months or until the estimated amount is expended at the County's discretion, with an option to renew for four additional twelve-month periods upon mutual written agreement with no price deviations. Delivery must occur within ten business days of receiving a term contract delivery order between 8:30 A.M. and 3:30 P.M., Monday through Friday, at the Palm Beach County Purchasing Warehouse in West Palm Beach, Florida. Pricing must be quoted as a single, fixed unit price per multi-tool with all prices remaining firm for the initial twelve-month term and any subsequent renewal periods. The award will be made on an all-or-none, total offer basis to the lowest responsive and responsible quoter, with the County ordering on an as-needed basis with no minimum order requirements.

Small Business Enterprise (SBE) certified vendors within 10% of the lowest bid price may receive award consideration, and a 5% local preference may be applied to quoters with a permanent place of business in Palm Beach County or the Glades, provided proper certification and a valid Business Tax Receipt are submitted with the quote. The F.O.B. point is destination, with the successful quoter retaining title and responsibility for all transportation charges, liability, and risk in transit. The County is exempt from Federal and State taxes, and payment will be made only after goods are received, accepted, and properly invoiced with the purchase order number included. No incumbent vendors or current contractors were identified in the procurement documentation. The County reserves the right to increase or decrease total quantities as necessary throughout the contract term. While a specific budget range was not disclosed, the estimated procurement of 171 multi-tools annually at a fixed unit price provides a basis for vendors to calculate potential contract value.