MTHC FF&E Package

The Montana Historical Society is seeking bids for a comprehensive Furniture, Fixtures, and Equipment (FF&E) Package for the Montana Heritage Center Addition and Renovation project located in Helena, Montana. The procurement involves procuring and installing over 300 individual furniture pieces across five primary categories: office furniture, task seating, meeting room tables, ancillary furniture, and outdoor furniture. The project is being managed collaboratively by the State of Montana's Department of Administration, Cushing Terrell architecture firm, and Sletten Construction, with the addition construction expected to begin in April 2024 and renovation completion anticipated by February 2025. Sealed bids are due on December 19, 2023, at 2:00 p.m., with submission requirements including both hard copy and electronic documentation. Bidders must provide comprehensive product specifications, detailed pricing, color samples, and technical specifications for each furniture item. The project emphasizes sustainability and is pursuing LEED Gold certification, thus encouraging furniture partners to prioritize products with environmental certifications such as Environmental Product Declarations (EPDs), Health Product Declarations (HPDs), and Cradle to Cradle certification.

The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises, but bidders will be required to provide a 10% bid security and submit a 100% performance bond and labor/materials payment bond. Liquidated damages of $1,000 per calendar day may be assessed for project delays, and vendors must coordinate closely with the construction management team during installation. The payment terms are structured as 0% with net 30 days, and the project will be subject to Montana Prevailing Wage Rates and Montana Gross Receipts Tax. While no incumbent vendors are mentioned, the bid covers furniture codes 2402 (custom furniture), 2406 (metal furniture), and 2407 (modular furniture). The project contact is Russ Katherman, who can be reached at rkatherman@mt.gov or +1 406-444-3332. Though a specific budget range is not disclosed, the comprehensive nature of the FF&E package suggests a significant investment in furnishing the new Montana Historical Society facility. The owner reserves the right to accept or reject any or all bids, providing flexibility in the procurement process.