MSBU and Non-MSBU Retention Pond Mowing and Maintenance West Orange
Closed State & local contract opportunity Posted
- Solicitation number
- Y26-145
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- UNSPSC codes
- Point of contact
-
- Heidee Santiago-Rullan heidee.santiago-rullan@ocfl.net (407) 484-2429
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is accepting sealed bids through the OpenGov e-Procurement Platform for MSBU and Non-MSBU Retention Pond Mowing and Maintenance services in the West Orange area (Solicitation Y26-145). The procurement encompasses comprehensive vegetation management services across an estimated 35,000 acres over a five-year contract period, with an additional 3,000 acres designated for litter removal work. Deliverables include mowing of retention pond roadsides and slopes, litter and debris removal, edging, herbicide treatment with color trackers, grass clipping removal, and brush control, with service frequency varying between eighteen workdays (April-October) and twenty-four workdays (November-March), allowing for a maximum of fourteen mowing cycles and two additional litter removal cycles annually. Qualified respondents must demonstrate relevant experience through at least three client references for similar retention pond mowing projects covering over 4,500 acres annually, hold a Florida Department of Agriculture Commercial Applicator License in categories 5A and 6, and maintain comprehensive insurance coverage including $1,000,000 general liability, $1,000,000 auto liability, $1,000,000 pollution liability, and $1,000,000 pesticide/herbicide application liability. Questions regarding the solicitation must be submitted by Monday, April 20, 2026 at 5:00 PM EST; a non-mandatory pre-solicitation meeting is scheduled for April 16, 2026 at 9:00 AM via Microsoft Teams; and sealed responses are due electronically by May 11, 2026 at 4:00 PM EST. The contract will be awarded on an all-or-none basis to the lowest responsive and responsible bidder with an initial five-year term, with potential annual pricing adjustments based on Consumer Price Index (CPI-U) not to exceed 4%.
Orange County offers a Service Disabled Veteran Business (SDVB) preference of 3% to 8% depending on bid amount, representing a designated set-aside consideration for eligible veteran-owned enterprises. All respondents must comply with federal and state laws, implement E-Verify employment verification, maintain drug-free workplace certification, and execute a Human Trafficking Affidavit. Pricing shall be submitted on a per-acre basis with unit costs and five-year totals required for both mowing and litter removal line items. The County reserves the right to terminate the contract for convenience with thirty days' notice and enforces liquidated damages of $200 per workday for late cycle completion, failure to correct deficiencies within two workdays, or deviation from the approved work plan. While specific budget ranges are not disclosed, the contract's valuation can be estimated based on the approximately 35,000-acre primary scope plus 3,000 additional acres for litter removal services over five years, with annual adjustments permitted up to 4%.
Opportunity text
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for MSBU and Non-MSBU Retention Pond Mowing and Maintenance West Orange (Y26-145)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Monday, May 11, 2026.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Monday, April 20, 2026 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email heidee.santiago-rullan@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
Files
| File | Type | Posted |
|---|---|---|
| MSBU_and_Non-MSBU_Retention_Pond_Mowing_and_Maintenance_West_Orange.pdf | ||
| Y26-145-HS_Scope_of_Services.pdf |
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