Y26-145-HS_Scope_of_Services.pdf

SCOPE OF SERVICES

A. SUMMARY

The Contractor shall furnish all labor, materials, equipment, supervision, tools, transportation, supplies, manpower and pay disposal fees, to complete the work specified herein. The Contractor shall perform all mowing (roadside and slope mowing, litter/debris and grass clipping removal, edging, herbicide treatment, and brush control) and additional litter removal (as needed). The Contractor shall be responsible for retention pond/right-of-way mowing (flat and slope mowing, litter/debris and grass clipping removal, brush control and removal, edging, herbicide treatment) and additional litter removal (as needed) for Municipal Service Benefit Unit (MSBU) Retention Ponds and Non-Municipal Service Benefit Unit (Non-MSBU) Retention Ponds. All work shall be performed in the specified retention areas in the West Orange service area.

B. GENERAL PROVISIONS

1. The Contractor shall coordinate with the County’s Representative, who will perform inspections for the County and verify that the work has been completed in accordance with the scope of services as scheduled and resolve problems that may arise.

2. All work under this contract will be subject to the acceptance of the Manager of the

Orange County Stormwater Management Division or designee, 4200 South John Young Parkway, Orlando, Florida, 32839-9205, Phone 407-836-7919.

3. The Maintenance of Traffic (M.O.T.) shall conform to F.D.O.T.’s most current editions of “Roadway and Traffic Design Standards” for Design, Construction, and Maintained Systems and the Federal Highway Administration (F.H.W.A.) “Manual on Uniform Traffic Control Devices (M.U.T.C.D.) for Streets and Highways.”

These documents can be ordered from F.D.O.T, Maps and Publications Department, 605 Suwannee Street, Tallahassee, Florida, 32399-0450, Phone (904) 488-9220. A proposed traffic control plan shall be submitted to the County’s Representative for approval, two working days prior to starting work. IF THE CONTRACTOR

DOES NOT COMPLY WITH F.H.W.A.’S M.U.T.C.D. (I.E. SIGNS,

QUALIFIED FLAGGERS AND/OR BARRICADES), THE COUNTY

RESERVES THE RIGHT TO DIRECT THE CONTRACTOR TO CEASE

OPERATION UNTIL DEFIECIENCIES ARE CORRECTED. IN

ADDITION, NO ROAD CLOSURES SHALL BE ALLOWED EXCEPT IN

CASE OF EMERGENCIES.

4. THE USE OF PUBLIC ROADS AND STREETS BY THE CONTRACTOR

SHALL PROVIDE A MINIMUM INCONVENIENCE TO THE PUBLIC

AND TRAFFIC.

5. The Contractor shall comply with the most current edition of the F.D.O.T Accident

Prevention Procedures Manual pertaining to employee safety and applicable Occupational Safety and Health Administration (O.S.H.A) and Orange County Standards. The Contractor shall obtain copies of these publications by contacting the F.D.O.T. Maps and Publications Department in Tallahassee, O.S.H.A. Regional Office in Atlanta, GA, and Orange County Public Works in Orlando, respectively.

6. A mandatory Pre-Work Conference will be conducted by the County’s Representative to ensure understanding and cooperation of all parties.

7. It is the Contractor’s responsibility to visit each of the contracted areas to make a determination regarding equipment and manpower needed to service and complete all locations within the scheduled cycle dates.

C. MULTIPLE CONCURRENT CONTRACTS

1. Due to the nature and scope of this type of contract, in the event that the lowest bidder is determined to be the lowest bidder for another subsequent mowing contract or already has a mowing contract, a Management Plan shall be submitted to the County with bid submission.

2. The plan shall contain detailed information on personnel, equipment, and schedules for each contract. The Contractor shall have resources (i.e. equipment and personnel) for each contract. If the Contractor does not provide the required information to the County, the County reserves the right to award the new contract to the next lowest responsive bidder.

D. CYCLE

1. Frequency of services for the West Orange area will be dependent upon growing conditions. Between April and October each mowing cycle will consist of eighteen (18) workdays. Between November and March each mowing cycle will consist of twenty-four (24) workdays. A delivery order will be issued for each cycle. The delivery order will contain a start date and a completion date.

2. The County will determine the start and ending dates for each cycle. The Contractor shall perform services between the hours of 7:00 AM and 5:00 PM, Monday through Saturday unless authorized by the County’s Representative. The Contractor shall not perform work on Sundays and County holidays, unless authorized by the County’s Representative. If the Contractor desires to work on Sundays or official holidays (New Year’s Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve Day and Christmas Day), the Contractor shall obtain pre-approval from the Manager, Stormwater Management Division.

3. This contract requires a maximum of fourteen (14) mowing cycles, as needed. It also includes a maximum of two (2) cycles of additional litter removal, as needed, to be accomplished on an annual basis.

E. SCHEDULE AND ROUTE

1. Areas covered by the contract shall be maintained regularly within each cycle so they are not neglected for long periods. The County will release cycles under the contract once every eighteen (18) workdays between April and October and once every twenty-four (24) workdays between November and March, as needed.

F. WORK PLAN

1. The Contractor shall submit two (2) work plans (18 workdays and 24 workdays) including schedule and route prior to beginning any work under the contract. The work plans shall contain specific details on work to be performed including a schedule per work week, route to be followed, and locations of work each day. The work plan shall be submitted within three (3) days after contract award. Any updates to the work plan shall be approved by the County prior to start of work. The Contractor shall maintain the work plan throughout the life of the contract.

2. The Contractor shall create a work schedule and route based on the different growing seasons. The County’s Representative reserves the right to adjust the maintenance frequency during the growing seasons. At all times, the Contractor shall comply with approved mowing cycles and work plan.

3. Submitted work plan (schedule and route) shall not be changed to adjust for growth conditions during different seasons. Once determined and submitted to the County, the maintenance schedule will be locked and no changes will be made without County’s approval. At times, the County may decide to inspect properties to ensure the Contractor is performing services per the mowing cycle and work plan. The Contractor shall perform services during the days and times specified in the approved work plan in contracted locations as specified on the submitted daily and weekly maintenance schedule unless otherwise authorized in writing by the County’s Representative. Delays on a previous cycle shall not affect operations on a subsequent cycle, unless otherwise authorized in writing by the County’s Representative

4. The Contractor shall consult with the County’s Representative prior to any schedule variance. The Contractor shall immediately contact the County’s Representative when circumstances beyond their control that could alter the schedule or route for the cycle arise. The County’s Representative will verify those circumstances and determine if changes to the schedule and/or route for the cycle are warranted. Based on the conditions, the County’s Representative could authorize modifications to the completion date for the cycle if applicable.

G. QUANTITY AND FREQUENCY OF WORK

1. The work specified in the contract represents the type of services to be accomplished.

The areas and limits of work are all specified MSBU and Non-MSBU retention ponds and County property. Areas have been inventoried and calculated as to quantities. Areas are measured by pond tract acreage (measurements include from the rear boundaries of the ponds to the road, including easements, sidewalks and curb, etc.). Any discrepancies or disagreements concerning quantities and limits of work shall be immediately reported in writing to the County’s Representative for review. The Contractor shall provide the new measurements taken by the Contractor and the measurements as provided by the contract. Discrepancies or disagreements will be mutually resolved prior to beginning work in any area in question. The County will make the final determination on any unresolved matters.

2. All cost of reclaiming these areas shall be included in the unit price. No additional compensation will be given to the Contractor for bringing the specified areas up to a maintainable level. All work locations will be considered provided by the County in an “as is” condition.

H. LIQUIDATED DAMAGES

1. Areas covered under the contract shall be maintained during allotted time frame as specified on the delivery order for the area (once every eighteen (18) workdays between April and October and once every twenty-four (24) workdays between November and March, unless otherwise authorized by the County’s Representative. Delivery orders will be issued for all work to be performed under the contract.

For any cycle released under the contract, liquidated damages in the amount of two hundred ($200) dollars per workday may be assessed if one or more of the following conditions occur.

a. The cycle is not completed by completion date as established in the delivery order or as authorized by the County’s Representative - Liquidated damages will start the first workday after the date the cycle was scheduled to be completed and will continue for each workday thereafter until all contracted areas are maintained and the cycle is accepted as completed.

b. The Contractor does not correct any deficient area within two (2) workdays (Excluding Saturday) after notification from the County, unless otherwise authorized by the County’s Representative. These liquidated damages will start the third workday after notification and will continue for each workday thereafter until reported deficiencies are corrected per contract specifications.

c. The Contractor does not maintain contracted areas as specified and agreed on the submitted work plan (route and schedule) - These liquidated damages will start the first workday the contractor deviates from the approved plan and will continue for each workday thereafter until affected areas are maintained as required on the work plan.

I. CONGESTED OR UNUSUAL CONDITIONS

1. Due to congested traffic or unusual conditions, the Contractor may be required to remove their operation from the right-of-way and County property at the discretion of the County’s Representative. If the Contractor is required to remove their operation due to congested traffic, inclement weather (heavy rain, lightning, hail, tropical storm, hurricane, etc.) or other unusual conditions before 12:00 P.M. (noon), the County will consider allowing an additional one (1) day (per-event/ daily request) be added to the performance period. The Contractor shall make an immediate written application for this (during event) via email; otherwise, no adjustment will be made to the performance period. The County’s Representative will determine and authorize such award; the County will verify alleged conditions in the area prior to authorization. Once approved, the County will modify the completion date, accordingly, for the cycle and will notify the Contractor.

2. The Contractor may request a rain day due to inclement weather. The request shall be in writing or by telephone, followed by an email before noon on the day requested. It will be at the discretion of the County’s Representative whether this request will be granted or not. If the Contractor is required to remove their operation as a result of inclement weather after 12:00P.M (noon) for an excessive number of days, the Contractor shall document in writing via email to the County’s Representative any inclement weather after 12:00PM (noon) affecting their maintenance operations.

The Contractor shall also include pictures and other pertinent documentation for review and consideration. The County may consider allowing additional time to the performance period based on Contractor’s written notifications and supporting documentation submitted. The County will notify the Contractor of the final decision and will modify the completion date, accordingly, for the cycle.

J. DAILY REPORTS

1. The County’s Representative shall be entitled at all times to be advised, at their request, as to the status and details of work being completed by the Contractor in the format required. The Contractor shall maintain coordination with the County’s Representative at all times. Either party may request and be granted a conference upon request in a timely manner. The County utilizes a standard reporting form that will be provided to the successful bidder upon contract award. The Contractor shall inform the County’s Representative by email daily prior to 7:30am as to the locations to be worked and the areas completed the previous day.

2. The Contractor shall supervise and direct the work efficiently with due care, skill, and attendance. The Contractor shall ensure that the finished work complies accurately with the scope of services.

3. Mowing, edging, litter removal, herbicide treatment (with color tracker), grass clippings removal, and brush control are included within the prices on the Fee Schedule. Any deficiencies not addressed by the contractor within the time required under this contract will be grounds to deny payment for the location affected.

4. Retention pond areas are measured by tracts (measurements include from the rear boundaries of the ponds to the road, including easements, sidewalks and curb). The County reserves the right to deny payment for the whole area if one or more of the items listed above are found deficient and not corrected during the mowing cycle.

K. COMMUNICATION AND QUALITY CONTROL

1. The Contractor shall designate a Contractor’s Representative who shall be responsible for the quality control of the contract and shall not be replaced without written notice to the County’s Representative at least twenty-four (24) hours before or after the change.

The Contractor’s Representative shall be present at job sites and have the authority to make important decisions related to the contract, to include but not be limited to, making adjustments or revisions to the workplan or removal of personnel. All communications given to the Contractor’s Representative shall be as binding as if given to the Contractor.

2. To effectively communicate with County staff while in the field, the Contractor’s

Representative shall have available communication devices with internet access (including email, cellular phone, laptop computer, smart phone, etc.). This mandatory requirement ensures proper communication and documentation of problems while performing operations in contracted areas. All conversations with County staff shall be documented via email, including but not limited to, weather/unusual conditions delays, contractual issues, instructions given by County staff, etc.

L. REQUIRED MANPOWER

Position Quantity Comments Supervisor 1 Supervision, reporting, complaint handling, and quality assessment control.

Working Foreman 1 Retention Pond mowing (flat and slope) Equipment Operator 5* Retention Pond mowing (flat and slope) Workers 4* Litter removal and handwork Spray Technician 1 Weed control

* Quantities will be adjusted according to the amount of equipment to be used in the specific area.

1. List of Personnel: The Contractor shall provide competent, suitable, and qualified personnel to perform the work as required by the specifications. The Contractor shall, at all times, maintain good discipline and order at the work site. The Contractor shall provide a list of all foremen and supervisors who will perform the work. This list shall also contain twenty-four (24) hour emergency telephone numbers. The list shall be provided within three (3) days of the contract award. Any changes to the list made thereafter shall be approved by the County Representative or designee.

M. EQUIPMENT

1. The Contractor shall ensure all equipment used in the performance of the contract on

County property is in good safe working order and properly maintained in order to protect the operator and the public. All equipment used by the Contractor is subject to inspection by the County’s Representative. Any equipment on site, which is deemed by the County’s Representative to be inoperable, unsafe, or improper for desired use, shall be removed from the premises by the Contractor at his/her expense the same day of the County’s determination. A list of equipment shall be submitted on company’s letterhead within three (3) days of contract award.

2. To properly mow areas under the contract the following equipment is suggested for the life of the contract:

Suggested Equipment:

Type Quantity Comments 15-feet Batwing 1 Open pond and right-of-way mowing Boom mounted slope mower 1 Retention pond slopes, hard to reach areas 6 or 8-feet Bush hog 1 Flat open mowing 50 or 60” cut ZTR Mowers 2 Mowing pond/right-of-way Weed eaters 4 Weed control on structures/slopes Edger 2 Edging Blowers 2 Site Cleanup Herbicide Sprayers 1 Spraying herbicides Trucks and Trailers 2 Transport

3. Because every mowing area presents unique characteristics, the Contractor shall take the time to inspect and analyze specific needs. Some areas require ditch and/or slope mowing, some small machine mowing, some large machine mowing, and some others require a combination of equipment in order to provide the required services. The mowing equipment used by the Contractor shall be maintained to produce a clean, sharp cut and uniform distribution of clippings at all times. The mowers shall be constructed such that the height the banks/flat mowing cut will be four (4) inches, plus or minus one

(1) inch (4 +/- 1) and retention pond slopes height will be six (6) inches, plus or minus one (1) inch (6 +/- 1).

4. The Contractor shall use amber flashing lights on all mowing equipment, and his/her employees shall be provided with the required Personnel Protective Equipment as required by O.S.H.A. and the County.

N. MOWING

1. Mowing, edging, litter/debris removal, herbicide treatment, grass clipping removal, and brush control are included under one bid item price.Any deficiencies not addressed by the Contractor by the time required under any released mowing cycle will be grounds to deny payment for the location affected. The County reserves the right to deny payment for the whole area if one or more of the items listed above are found deficient and not corrected during the mowing cycle.

2. Regular mowing under the contract is generally limited to mowing specified retention ponds and surrounding area(s). This will include berms, easements, flat areas, slopes, dry pond bottoms and to the water’s line/edge in the wet ponds. Pond maps provided indicate areas to be serviced in and around the pond parcel. Areas behind power poles shall be mowed at least one mower pass to the right-of-way line or as directed. Slope mowing, which is also a contract requirement, is generally limited to slopes greater or steeper than three-to-one (3:1) and are relatively inaccessible to the use of conventional mowing equipment (e.g., steep slopes, retention pond banks and shores, bridge/overpass banks, canal banks, wet roadside ditches, etc.). These types of areas will normally require equipment specifically designed for this type of work. When slope mowing is performed, it shall incorporate the use of string trimmers to protect the integrity of the slope and prevent damage to the turf. Heavy mowing equipment will not be permitted on slopes greater or steeper than three-to-one (3:1).

3. Sign posts, guardrails, trees, retention pond inlet/outfall structures, fences, shrubs, plants, light poles, utility flags or other such obstacles to mowing shall be hand mowed or trimmed around as necessary to present a groomed appearance.

4. Pond bottoms that are serviced may become saturated with water after a rain event. Those areas shall still be maintained. Any vegetation, grass etc. above the water surface after a rain event shall be cut-off level or as directed by the County’s representative. No additional compensation will be given to the Contractor for those areas.

5. Particular attention shall be made to planted areas around the retention pond (littoral shelf). Any damage that occurs to plants, trees, shrubs, mulched beds, tree rings, sprinkler heads, etc., shall be repaired or restored before the cycle is completed or as directed by County’s Representative.

O. QUALITY

1. All cutting shall be performed in such a manner to produce a stand of mowed grass or vegetation cut uniformly to the height on banks/flat mowing areas and will be four (4) inches, plus or minus one (1) inch (4 +/- 1). Retention pond slopes shall be cut to the height of six (6) inches, plus or minus one (1) inch (6 +/- 1) with no streaks or scalping.

In the event the Contractor damages the turf, curbs, or pavement, they shall restore it to its original or better condition and/or replacement thereof, prior to the end of the cycle.

a. This also includes sign structures, mailboxes, appurtenances, etc.

b. All appurtenances shall be hand-mowed or trimmed around by the Contractor as necessary to present a well-groomed appearance. Appurtenances shall include but not be limited to, signposts and bases, delineator posts, fences, guardrail or barrier walls, end walls, pipes, drainage structures, poles, retention pond control structures, guys, landscape areas, etc.

i. Quantity and Frequency of Mowing – The County’s Representative will determine when to begin each mowing cycle. The number and timing of the cycles will depend upon the growth conditions of the grass during the season. A maximum of fourteen (14) cycles will be ordered each year. The Contractor will be compensated at the unit price per acre times the acreage completed in each mowing cycle.

ii. Limitations of Operation – When mowing within ten (10) feet of traveled roadway, all equipment shall be operated in the direction of the flow of traffic. This provision does not apply when flaggers and warning signs in accordance with the Manual on Uniform Traffic Control Devices protect the specific work site.

iii. When boom-type slope mowers are operated on the shoulder, a flagger shall be stationed to warn other traffic and assist the operations. Warning signs shall be placed in accordance with the most current edition of the Florida Department of Transportation's "Roadway and Traffic Design

Standards" for Design, Construction, Maintained Systems and the "Manual on Uniform Traffic Control Devices for Streets and Highways."

When mowers are crossing the traveled roadway or bridges, flaggers shall be provided.

iv. When necessary for mowing machines to cross bridges with full width shoulders on the right, the crossing should be made on the shoulder. All bridges should be crossed with extreme care and operations planned to reduce such crossings to a minimum.

v. When necessary for mowing machines to cross the traveled roadway, a location shall be selected that provides an unobstructed sight distance of five hundred (500) feet. The operator shall stop before crossing the roadway and permit closely approaching vehicles to pass before crossing. Operations shall be planned to minimize crossings. Equipment left on the right-of-way or County property after designated work hours shall be placed outside the clear and recovery area and shall be the sole responsibility of the Contractor. If equipment is left on the right-of-way, it shall be marked with a barricade etc. and with approved steady burning amber lights.

vi. All service and supply operations shall be conducted outside the clear and recovery area. No supply vehicles shall enter the median for any purpose.

No service vehicle shall enter the median unless necessary to repair or remove inoperable equipment.

vii. Litter/Debris Removal – During each cycle all litter and debris shall be removed prior to and upon completion of a mowing cycle. Litter and debris removal includes the pickup, removal, and disposal from the right-of-way and County property of any obstacle such as tree branches up to two (2”) in diameter, wood, signs, tires, cans, yard waste, etc., which cannot be traversed by the mowing equipment. The Contractor shall remove any item such as bags of trash, newspapers, magazines, food containers, boxes, sheets of paper, etc., which will be torn, ripped, scattered or further subdivided by the mowers, resulting in an objectionable appearance. The Contractor shall remove trash from wet retention areas at least four (4) feet from the banks. The cost of litter/debris removal shall be included in the unit price bid for mowing.

viii. Clipping Removal – During each cycle, all grass clippings that are not uniformly distributed and detract from the appearance of the mowing operation shall be removed from the job site by the Contractor upon completion of the mowing operation to allow for a neat and clean appearance after completion. The Contractor shall remove and dispose of all grass clippings from the pavement, fence lines, sidewalks, curbs and curb inlets located within the limits of the project. Areas with any type of grate drain shall be free of grass clippings to prevent any potential flooding that may occur. The cost of grass clipping removal shall be included in the unit price bid for mowing. The grass clipping removal shall be performed in conjunction with the mowing cycle.

ix. The Contractor shall maintain inlet openings free from the debris generated during their mowing operation. Grass clippings shall not be blown into drains or storm drain inlets or wet retention ponds.

Failure to adhere to this will result in the Contractor removing clippings from the water and jetting out affected pipes and drains at their own expense within two (2) working days after notification or reimbursing the County for the clean-up effort carried out by County personnel.

x. Brush Control – During each cycle, the Contractor shall cut and remove brush and plant growth up to two (2) inches in diameter and up to seven

(7) feet height along retention area boundaries, developed or undeveloped lots or properties and along fence lines and walls so it does not encroach onto the County’s right-of-way/property. This work shall be performed in conjunction with the mowing cycle. The cost of brush control shall be included in the unit price bid for mowing.

P. EDGING

1. Edging encompasses the removal of all weeds, sand, vegetation, debris and plant material by the Contractor from all edges, including but not limited to, the following structures: sidewalks, paved approaches and curbs, to maintain these areas in an attractive and manicured condition. Edging encompasses the removal of growth mechanically and manually.

NOTE: Areas specified for edging shall not be treated with herbicide.

a. Quantity and Frequency of Edging - Edging shall be performed in conjunction with the mowing cycle. The cost of edging shall be included in the unit price bid for mowing.

b. Method of Operations – The edging of sidewalks, paved approaches, and curbs shall create a distinct un-vegetated; approximately one-half (1/2) inch horizontally space between the structure and the turf. String trimmers shall not be used in edging. Edging also includes the removal of all sand and debris from the areas designated to be edged.

Upon completion of edging by the Contractor, no growth, sand or debris shall touch any of the structures designated to be edged. The Contractor from the areas designated for edging shall remove all sand and debris. The cost of this removal and disposal shall be included in the unit price bid for mowing.

c. Quality - Plant growth, sand and debris shall be removed from all specified areas to provide a neatly groomed and manicured appearance in accordance with the specifications. If at any time, performed work is deemed unsatisfactory by the County's Representative, the services shall be re-performed at no additional cost to the County.

Q. HERBICIDE TREATMENT

1. Herbicide treatment encompasses the treatment of all grass, weeds, vegetation and plant material growing on, along and around concrete medians, fences, curb inlets, inlet openings, gutters, asphalt paved areas, ramps, divider walls, guardrails, fabric concrete, rip rap, bridge embankments and bridge supports or as directed by the County’s Representative with an approved herbicide to maintain these areas in an attractive and manicured condition.

a. The herbicide treatment shall also include the treatment of all expansion joints and cracks located on sidewalks, curbs, concrete medians and paved approaches etc. In order to prevent erosion, no herbicide treatment shall be used on or around structures within a retention area.

b. All herbicide used shall contain the active ingredient glyphosate (e.g. as in

Roundup), applied in accordance with the manufacturer's label directions. The herbicide mixture shall contain a colored spray indicator (tracker) to mark the areas treated. Indicator (blue preferred) shall be used to verify application of herbicide treatment.

c. Submit the name and a copy of the license for one Certified Pest Control

Licensee with Pesticide Application qualified in right-of-way from Florida Department of Agriculture Consumer Services Pesticides Certification Office, Commercial Applicator License category 5A and 6 in the name of Respondent or the employee of the Respondent with your bid submittal.

NOTE: Areas designated to be edged shall not be treated with herbicide.

d. Quantity and Frequency of Herbicide Treatment – Herbicide Treatment shall be performed in conjunction with the mowing cycle. The cost of herbicide treatment shall be included in the unit price bid for mowing.

e. Method of Operations - Upon completion of herbicide treatment by the

Contractor, no growth shall remain on any of the areas designated to be treated.

The spray pattern for fence lines and divider walls shall be twelve (12) inches inside the right-of way line/retention pond boundaries.

Approximately ten (10) days after the application of herbicides, fences and divider walls shall be hand trimmed by the Contractor to remove all dead vegetation. All vegetation shall be removed and disposed of by the Contractor.

Upon completion of the trimming, no unwanted vegetation will touch any part of the fences and divider walls. All dead vegetation shall be removed from all other areas sprayed, including sidewalk expansion joints, curbs, gutters, concrete medians and inlet openings, etc. The cost of the removal and disposal of all plant growth shall be included in the unit price bid for mowing.

f. Limitation of Operations - The Contractor shall abide by all rules, laws, ordinances and statutes of the Federal Government, as well as that of the State and County having jurisdiction pertaining to the handling, storage and application of herbicides. The Contractor shall replace plants, grass and trees damaged by the improper use of herbicides at their expense. Replacements shall be of the same size and type of those damaged.

g. Quality - If at any time, the herbicide treatment is not in accordance with the specifications, the services shall be re-performed at no additional cost to the County.

R. ADDITIONAL LITTER REMOVAL

1. The Contractor may be asked to remove additional litter and debris from specific areas on an as needed basis, above and beyond the requirement described in Section 8.4.

Debris. This additional litter and debris removal consists of the pickup, removal, disposal of litter, and otherwise objectionable debris, within the maintained limits of the right-of-way. Additional litter or debris may consist of varied sizes of bottles, cans, paper, tires, tire pieces, lumber, vehicle parts, metal junk, brush, tree branches, and other items to be removed under this work.

a. Frequency of Removal - This service to specific areas will be ordered by the

County's Representative via Delivery Order, and a separate line item is included on the bid sheet for the pricing of this work. For bidding purposes only, 2 cycles have been estimated for additional litter removal.

b. Equipment - Equipment utilized to transport additional litter shall be constructed in a manner to preclude spillage or loss of litter/debris along the roadway. All open top carriers shall be covered and secured with tarpaulins.

The Contractor, at no cost to the County, shall remove all spillages promptly.

The Contractor shall submit a written request for approval, to the County's Representative, for the use of specialized equipment designed for mechanized removal of additional litter and debris. The County's Representative will require the Contractor to establish, at the Contractor's expense, satisfactory results that the specialized equipment will produce quality additional litter removal. The County's Representative will require additional safety devices or precautions unique to the equipment. Equipment that damages curbs, pavement, or turf will not be allowed.

c. Limitation of Operation - Any equipment left on the right-of-way overnight shall be lit and parked outside the clear zone, except in median areas where no equipment shall be permitted to be parked overnight. All service and supply operations shall be conducted between the travel way and the right-of-way line and be outside the clear zone. No supply vehicle shall enter the median for any purpose. No service vehicle shall enter the median except when necessary to repair or remove inoperable equipment.

No work shall be permitted during non-daylight hours.

When performing additional litter pickup operations, workmen shall wear reflective clothing of high visibility such as a vest, shirt, or jacket and these are to comply with O.S.H.A. requirements/standards.

d. Disposal of Additional Litter and Debris - All additional litter and debris that have been accumulated and picked up shall be placed in trash bags and removed from retention areas and right-of-ways at the end of each working day by the Contractor. Disposal of litter and debris shall be made in accordance with local and state laws and any cost incurred for disposal shall be the responsibility of the Contractor. Storage or stockpiling of litter or debris on the retention areas or right-of-ways shall not be permitted. With each invoice submittal the Contractor shall provide the landfill receipts where the Contractor disposed of all additional litter or debris.

e. Quality - Completed areas will be reviewed for quality and acceptance by the County's

Representative. Areas determined to be unsatisfactory by the County's Representative shall be re-cleaned at no additional cost. All areas shall be cleaned in such a manner that they are reasonably free of all litter and debris. The Contractor will not be penalized for additional litter and debris that may be deposited between the time the work was completed and the time when the work is approved by the County's Representative.

However, the County's Representative's judgment when evaluating completed work will be final.

f. Basis of Payment - Payment will be full compensation for furnishing all equipment, materials, labor, disposal, and incidentals necessary to complete designated areas of additional litter and debris removal.

S. COMPLETION OF WORK

1. The Contractor shall complete the work ordered within each designated cycle and notify in writing of areas completed on a daily basis to the County’s Representative for inspection and approval of work quality being accomplished. The County’s Representative shall make a final inspection and shall notify the Contractor in writing of any deficiencies found in reported areas. In the event of unsatisfactory work, the Contractor shall repeat the work without additional compensation, within two (2) workdays unless otherwise authorized by the County’s Representative. Upon completion of the required corrections, the Contractor must reply to the notification email and provide a date-stamped photo as proof that the deficiency has been resolved.

2. If a second re-inspection is required, the County will assess an eighty ($80.00) dollar fee to the Contractor. The eighty ($80.00) dollar fee will be assessed for every re-inspection after the first re-inspection. The fee is assessed to offset the additional County labor costs and vehicle usage required for unnecessary inspections and the fee will be deducted from the final invoice for that delivery order.

T. PAYMENT ITEMS

Payment will be made under:

Item No. 1 - Mowing - per acre (includes edging, litter/debris removal, brush control, grass clipping removal, and herbicide treatment)

Item No. 2 - Additional Litter Removal, as specified - per acre

U. LOCATION OF WORK

WEST ORANGE

Please refer to attachments A-C.

This is a five (5) year contract with the presumption that specified locations could increase due to additions of new ponds or decrease due to removal of ponds. Additional location listings will be issued as they become available.

Attachments A through C are provided as a representative list of locations within the boundaries specified in Attachment C - Boundary Map. The County reserves the right to add additional locations, via Delivery Orders, over time at the acreage rates specified in the then current fee schedule, without requiring a formal amendment to the contract. If any locations are added, such changes will be reflected in a revised Attachment A through B within 30 calendar days and furnished to all parties. In the event of any changes to the boundaries, such changes will be formalized through an amendment to Attachment C.

V. FINAL INSPECTION FOR PAYMENT

1. After the Contractor has corrected all deficiencies to the satisfaction of the County’s Representative and delivered other documents as required by the Contract, the Contractor may make application for final payment. Invoices for services provided shall be submitted within fourteen (14) days after acceptance of the cycle as completed.

Invoices shall be submitted to the following address for payment: Fiscal & Operational Support Division Public Works Department, 4200 South John Young Parkway, Orlando, Florida 32839. A courtesy email with notification of submission of invoices should be sent to our office. However, invoices are not considered received until receipt is confirmed by our Fiscal Division. Invoices shall include: location where work was performed, invoice number, delivery order number, acreage, unit price, current submission date, etc. Invoices for MSBU and Non-MSBU retention ponds must be individually submitted for processing and payment.

W. PERFORMANCE ISSUES

1. The County will hold the Contractor responsible for meeting all of the Contractor’s contractual obligations. If performance issues arise that cannot be resolved between the Contractor and the County's representative, the matter will be referred to the Procurement Division for appropriate action.

X. ATTACHMENTS

The following attachments are attached to, and made a part of this Invitation for Bids:

1. Attachment A – Non-MSBU Pond Maps

2. Attachment B – MSBU Pond Maps

3. Attachment C – West Orange Boundary Map

You may access the maps at the following link:

https://ocfl.box.com/s/05i5izrnk3zuwxfgjoet5iyev4a8pcwm https://ocfl.box.com/s/05i5izrnk3zuwxfgjoet5iyev4a8pcwm