MPA 49: Envelopes

The Rhode Island Department of Administration, Division of Purchases is seeking to establish a Master Price Agreement (MPA) for various envelope types for state agencies and programs through solicitation RFQM24004220. The procurement covers 69 line items of envelopes, including #9, #10, and #11 sizes in white and kraft papers, with options for regular and recycled paper stocks, and various window configurations. Envelope types range from standard business envelopes to catalog and booklet styles, available in different colors including white, brown, green, blue, and pink. The solicitation opens on June 4, 2024, at 6:00 PM GMT and closes on July 2, 2024, at 7:00 PM GMT, with a vendor Q&A period from June 4 to June 19, 2024. Vendors must submit proposals electronically through the Ocean State Procures eProcurement system, with the initial contract period beginning approximately August 1, 2024, for a three-year term and no renewal options. Pricing must be quoted as a single, firm maximum unit price per thousand envelopes or per box, with delivery terms of FOB destination and inside delivery included at no extra cost.

The procurement includes a Minority Business Enterprise (MBE) participation requirement, mandating that vendors submit an MBE Participation Acknowledgment Form and comply with state minority business enterprise policies. Political subdivisions, including municipalities, institutions of higher education, municipal/state schools, and quasi-public agencies, are authorized to participate in the agreement. Vendors must maintain specific insurance coverage, including $1 million in general liability, workers' compensation, and automobile liability. A 1% contract administrative fee will be withheld from all invoices, which will be deposited into a restricted receipt account for the state's eProcurement system. Vendors are required to register in the Ocean State Procures system and submit quarterly reports detailing invoiced amounts. While no specific incumbent vendors are mentioned, the state reserves the right to make single or multiple awards and may reject bids for individual items or small percentages of the total items listed. The total estimated contract value is not explicitly stated in the solicitation documents.