MPA 416 OE Audiovisual Equipment and Services

The State of Rhode Island Division of Purchases is seeking qualified vendors through an Open Enrollment (OE) Master Price Agreement (MPA) for audiovisual equipment and services, specifically targeting components for electronic classrooms, presentation rooms, and conference rooms. The solicitation, numbered OEV20000133, will establish a qualified vendor list for providing comprehensive audiovisual solutions including design, installation, integration, maintenance, and support services. Vendors can submit proposals at any time between June 8, 2020, and September 30, 2020, with an initial contract period of approximately 5 years beginning December 1, 2018. Proposals will be evaluated on a pass/fail basis, and vendors must register in the Ocean State Procures eProcurement system. The state will categorize vendors into two tiers: Tier 1 (equipment only) and Tier 2 (equipment, design, installation, and maintenance), with vendor selection based on factors such as price, expertise, and availability.

The MPA has statewide applicability and is available to state agencies, quasi-governmental organizations, Rhode Island municipalities, and legislative and judicial branches. There is a mandatory 10% set-aside requirement for Minority Business Enterprises (MBE), Women Business Enterprises (WBE), and Veteran Business Enterprises (VBE), ensuring significant participation from these business categories. When specific projects arise, agencies will issue mini-bids to qualified vendors, with a requirement to include at least one quote from an MBE/WBE/VBE certified vendor if available. Vendors must maintain specific insurance coverage, including $1 million in general liability insurance, workers compensation, and automobile liability. A 1% administrative fee will be assessed on all purchase orders issued under the MPA, effective January 1, 2020. While no specific contract value is mentioned, the open-ended nature of the agreement suggests flexibility in project scope and potential spending across various state and local entities.