MPA 347 Lamps, Ballasts, and Related Electric Supplies

The State of Rhode Island Division of Purchases is seeking to establish a Master Price Agreement (MPA 347) for a Qualified List of Vendors to provide Lamps, Ballasts, and Related Electric Supplies. This solicitation (QLVM23002687) is designed to create a statewide contract for procuring electrical supplies that will be available to state agencies, municipalities, institutions of higher education, municipal and state schools, and quasi-public agencies. The initial contract term will be approximately three years, beginning July 1, 2023, with the potential for a one-year renewal based on vendor performance and funding availability. Vendors must submit their qualifications electronically through the Ocean State Procures system by May 17, 2023, with a vendor question and answer period open from April 19 to May 5, 2023. Respondents must provide comprehensive electric supply offerings, including lamps, ballasts, and related electrical equipment, and demonstrate the ability to meet the state's technical specifications and delivery requirements. Evaluation criteria will likely include responsiveness, vendor qualifications, pricing, and compliance with technical requirements.

The solicitation includes specific set-aside requirements and restrictions, notably mandating a minimum of 10% Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation. Vendors must complete an MBE Participation Acknowledgment Form and potentially submit an MBE Utilization Plan for each award issued under the agreement. To be eligible, vendors must register in the Ocean State Procures system and maintain specific insurance coverages, including $1,000,000 in liability coverage, workers compensation, and automobile liability. A 1% contract administrative fee will be assessed on all purchase orders issued under the MPA, which will be used to fund the state's eProcurement system. While the total estimated contract value is not specified, the solicitation indicates that the state reserves the right to make one or multiple awards. Interested vendors must meet Rhode Island's general conditions of purchase, provide necessary disclosures, and comply with state laws regarding corporate registration and business practices.