MPA 335 Automated Teller Machine Services

The State of Rhode Island Division of Purchases is soliciting proposals for a Master Price Agreement (MPA 335) to furnish, install, and maintain standalone Automated Teller Machines (ATMs) throughout the state. This Request for Proposal (RFPM25004978) seeks qualified vendors capable of providing comprehensive ATM services, with the primary deliverables including the procurement, installation, and ongoing maintenance of ATM units across Rhode Island. The initial contract period will span five years, beginning approximately February 1, 2025, with options to renew for up to three additional 12-month periods contingent upon vendor performance and funding availability. Proposals are due by December 30, 2024 at 11:00 AM EST, with a vendor Q&A period running from November 27, 2024 to December 9, 2024. The evaluation will consider both technical merit and cost, with the lowest cost proposal receiving 100% of available cost points and other proposals scored proportionally. Vendors must submit separate technical and cost proposals electronically through the Ocean State Procures system and must meet extensive insurance requirements, including $1 million in general liability, workers compensation, and automobile liability, $500,000 in crime coverage, $2 million in professional liability, and $5 million in cyber/privacy liability coverage.

The procurement is designed with broad participation in mind, allowing political subdivisions, institutions of higher education, municipal and state schools, and quasi-public agencies to utilize the Master Price Agreement. Minority Business Enterprise (MBE) participation is strongly emphasized, with vendors required to complete an MBE Participation Acknowledgment Form and potentially submit MBE Utilization Plans for each award. All vendors will be subject to a 1% contract administrative fee on the total value of annual spend, which will be withheld from invoice payments and must be reported quarterly. While specific award values are not explicitly stated, the statewide applicability and multi-year contract structure suggest significant potential revenue for successful vendors. Interested vendors must register in the Ocean State Procures system to submit proposals and be considered for award. The state's approach indicates a comprehensive procurement strategy aimed at establishing a robust, flexible ATM service agreement that can serve multiple public sector entities across Rhode Island.