MPA 213 OE Freelance Videographer Service

The State of Rhode Island Division of Purchases is conducting an Open Enrollment (OE) Master Price Agreement (MPA) solicitation (OEV23002739) to establish a qualified vendor list for freelance videographer services, primarily for use by Rhode Island state agencies including the University of Rhode Island's Department of Communications. The solicitation seeks vendors who can provide professional videography services on an as-needed basis, with the initial contract period running from April 19, 2023, through March 31, 2025. Vendors must submit electronic proposals through the Ocean State Procures system and will be evaluated on a pass/fail basis, with no guaranteed minimum purchasing activity. Specific requirements include maintaining comprehensive insurance coverage, including $1,000,000 in liability insurance, $100,000 in workers' compensation, and $1,000,000 in automobile liability insurance. When agencies require videography services, they will issue mini-bids to qualified vendors, soliciting quotes for specific projects, with evaluation criteria focusing on factors such as price, expertise, and vendor availability. Proposals will be accepted on a rolling basis throughout the contract period, with no specific submission deadline.

The solicitation includes specific provisions for Minority, Women, and Veteran-Owned Business Enterprises (MBE/WBE/VBE), requiring that at least one quote for each project come from a certified vendor if such vendors are available on the qualified list. The contract will be subject to a 1% administrative fee on all purchase orders, which supports the state's eProcurement system. The agreement has broad applicability, allowing utilization by political subdivisions, municipalities, quasi-public agencies, and educational institutions. While no specific award value or budget range is explicitly stated, the open-ended nature of the solicitation suggests flexibility in project scope and vendor selection. The state reserves the right to make single or multiple awards and to cancel the solicitation at its discretion. Vendors must complete various certifications and acknowledgment forms, including an MBE Participation Acknowledgment Form, and register in the Ocean State Procures system to be considered for inclusion on the qualified vendor list.