MPA 213 OE Freelance Videographer Service

The State of Rhode Island Division of Purchases has issued an Open Enrollment (OE) solicitation (OEV23002137) to establish a Master Price Agreement (MPA) for Freelance Videographer Services, primarily targeting state agencies including the University of Rhode Island's Department of Communications. The solicitation seeks to create a qualified vendor list of professional videographers who can provide video production services on an as-needed basis across Rhode Island state government. Vendors must submit electronic proposals through the Ocean State Procures system between January 19, 2023, and February 16, 2023, with a vendor Q&A period running from January 19 to February 2, 2023. The initial contract period will commence approximately April 1, 2023, and run for three years. Proposals will be evaluated on a pass/fail basis, considering factors such as vendor qualifications, technical expertise, and compliance with insurance and affirmative action requirements. Selected vendors will be placed on a qualified list from which state agencies can request project-specific quotes, with proposals being assessed based on price, expertise, and availability.

The solicitation encourages participation from minority, women-owned, and veteran-owned businesses, requiring agencies to seek at least one quote from MBE/WBE/VBE certified vendors when available on the qualified vendor list. There are no specific set-aside percentages or incumbent vendors identified in the documentation. Vendors must maintain specific insurance coverage, including $1,000,000 in liability insurance, $100,000 in workers' compensation, and $1,000,000 in automobile liability coverage. The contract will be subject to a 1% administrative fee on all purchase orders and has statewide applicability, potentially extending to political subdivisions, higher education institutions, municipal/state schools, and quasi-public agencies. While no specific budget range is provided, the open-ended nature of the MPA suggests flexibility in project scope and potential spending. The State of Rhode Island reserves the right to add or remove vendors from the qualified list and to cancel the solicitation at its discretion, with no guaranteed minimum purchasing activity assured to selected vendors.