MPA 162 OE Appliances, Major Household Including Televisions

The State of Rhode Island Division of Purchases is conducting an Open Enrollment Vendor Assessment (OEV) to establish a Master Price Agreement (MPA 162) for major household appliances. The procurement seeks qualified vendors to provide new appliances including refrigerators, ovens, stoves, washers, dryers, dishwashers, microwaves, and televisions to state agencies, quasi-agencies, cities, and towns. The solicitation opened on January 11, 2021, with vendor questions accepted until January 25, 2021, and proposals due by February 8, 2021, at 9:00 PM GMT. The initial contract period will begin approximately March 1, 2021, for three years, with options to renew for two additional 12-month periods based on vendor performance and funding availability. Vendors will be evaluated on a pass/fail basis, with proposals assessed for compliance with insurance requirements, technical capabilities, and ability to meet the procurement's specifications. Qualified vendors will be placed on a list from which agencies can request project-specific quotes, with selection based on factors including price, expertise, and availability.

The procurement includes a mandatory 10% set-aside for Minority Business Enterprises (MBE), Women Business Enterprises (WBE), and Veteran Business Enterprises (VBE), requiring vendors to submit an MBE Utilization Plan for review and approval. All vendors must maintain specific insurance coverage, including $1 million in liability, workers compensation, and automobile liability. A 1% contract administrative fee will be assessed on all purchase orders to support the state's eProcurement system. The contract will be available to political subdivisions including municipalities, higher education institutions, municipal and state schools, and quasi-public agencies. While no specific contract value was disclosed, the solicitation indicates that political subdivisions can utilize the Master Price Agreement directly, with ordering and billing conducted between the vendor and the participating organization. Delivery terms are Free On Board Destination with Net 30 payment terms, and all proposals must be submitted electronically through the Ocean State Procures system.