Mowing Services for the Training Ranges at Camp Dawson

This is a Centralized Request for Quote (CRFQ) solicitation issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Army National Guard (WVARNG) Construction & Facilities Management Office for monthly mowing and trimming services at Camp Dawson Training Site located at 1001 Army Road, Kingwood, West Virginia 26537. The base bid encompasses mowing and trimming services across four ranges—Range 6 (approximately 5 acres), Range 10 (approximately 10 acres), Range 16 (approximately 33 acres), and Range 18 (approximately 3 acres)—with six monthly mowings scheduled between May and October 2026, for a combined total of approximately 51 acres. An alternate item requests mowing services for Range 17 (approximately 9 acres) three times during May, July, and October 2026, with brush clearing required prior to the May mowing. Qualifying vendors must have completed five successful lawn and landscaping service projects within the past three years and must provide all necessary tools, equipment, personal safety equipment, supplies, and materials for performance. Vendors are responsible for all travel and mileage costs and must maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $1,000,000 per occurrence. A mandatory pre-bid meeting is scheduled for March 23, 2026, at 1:00 p.m. at Camp Dawson, with attendance required for bid consideration and verification via sign-in sheet. Written technical questions must be submitted by March 26, 2026, at 11:00 a.m., with all bids due by March 31, 2026, at 1:30 p.m. The contract term is one year with renewal limited to two years, and vendors must submit pricing on a per-service basis as lump sum totals on the provided Exhibit A pricing page.

The solicitation documents do not specify any set-aside designations or restrictions limiting responses to particular categories of organizations such as disadvantaged enterprises or minority-owned businesses, indicating the opportunity is open to all qualified vendors. No incumbent vendors or current contractors are identified in the available solicitation materials. Contractors must be aware that the terrain at Camp Dawson is rough, rocky, with extreme slopes and wet areas—distinctly different from standard lawn mowing operations—and that Range 6 is a live fire demolition range where unexploded ordinance may be present, requiring contractors to provide five business days' notice for range access and coordinate with the Project Manager accordingly. The solicitation documents provided do not include specific budget or award value information; however, pricing must be submitted as detailed line items multiplied by six for the base bid and three for the alternate item and submitted as lump sum totals. Bids may be submitted electronically through wvOASIS, in paper form, or by facsimile, and all submissions must include a signature. Payment will be made in arrears upon receipt of proper invoices detailing services performed, invoiced to the WV Army National Guard Construction & Facilities Management Office Accounts Payable at 1707 Coonskin Drive, Charleston, WV 25311.