Mowing & Landscaping Western State Hospital

The Commonwealth of Kentucky, Department of Behavioral Health, Developmental and Intellectual Disabilities, is issuing a Request for Bid (RFB 758 2600000515) for mowing and landscaping services at Western State Hospital in Hopkinsville, Kentucky. The procurement seeks comprehensive grounds maintenance services covering approximately 50 acres of hospital property located at 2400 Russellville Road. Required services include weekly mowing and weed-eating from April through October, bi-weekly services in November, spring cleanup in March, and related landscaping tasks such as edging, debris removal, and perennial cutback. All work must be performed between 7:00 a.m. and 7:00 p.m., with grass maintained at a height of 3 inches and no services required during December, January, and February. The selected contractor must provide an adequate number of personnel to meet performance specifications and quality standards as approved by the Hospital Director or designee. Evaluation will be conducted on a best value basis, with price weighted at 95 points and contractor experience in lawncare services weighted at 5 points, for a total of 100 points. The lowest responsive bidder receives maximum price points, with other bids scored proportionally, while the bidder with the highest years of lawncare experience receives maximum experience points. Vendor questions were due by April 14, 2026, with Commonwealth responses issued by April 16, 2026. The bid closing date is Monday, April 27, 2026, at 1:30 p.m. Eastern Time, with electronic submission required through the Commonwealth's eProcurement system and vendor registration in the Vendor Self Service System required at least 24-48 hours prior to bid closing.

Kentucky resident bidder preferences apply under KRS 45A.490 to 45A.494, and qualified bidder preferences are available under 200 KAR 5:410. The contract will be awarded as a single group with all line items required for a responsive bid, with an initial one-year contract period and four optional two-year renewal periods available with written approval from all parties. The contractor must maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, plus Automobile Liability Insurance of $1,000,000 combined single limit if vehicles are used. Contract pricing is structured on an annual basis with invoicing divided into nine equal monthly payments spanning March through November, with no price increases permitted during the first twelve months; thereafter, increases may be requested with documented justification of industry-wide price changes. No incumbent vendor or existing contractor information is identified in the solicitation materials. The specific award value or budget range is not disclosed in the available procurement documents, though prospective bidders should request detailed pricing information through the Vendors' Question Form using designated RFP sections and requirement references for accurate cost estimation.