Mowing and Weed Eating Services of East Dams

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Conservation Agency, is requesting quotes for mowing and weed eating services at 23 East Dams located throughout West Virginia under CRFQ AGR27-02, with bids due July 28, 2026 at 1:30 PM, and a mandatory pre-bid meeting on July 16, 2026 at 10:00 AM at South Fork Ruritan Club in Brandywine. Attendance at the pre-bid meeting is required for bid eligibility.

The scope is unit-priced services for two line items: mowing of established grass areas (priced per acre with cutting height between 3 and 5 inches using horizontal mowing patterns) and weed eating (priced per square foot with the same height specifications). The vendor must supply a 2:1 slope mower with operator and a weed eater with operator for all work. The contractor bears all travel costs and mileage between the 23 job sites and must include these expenses within quoted unit prices.

This is an open-end contract for continuing services; no specific contract term or funding amount is stated. Award will be made to the vendor providing the lowest overall total cost meeting all mandatory specifications. Payment is made in arrears upon invoice submission following site completion and inspection by the West Virginia Conservation Agency.

Vendors must be registered with the West Virginia Purchasing Division, maintain appropriate insurance coverage as detailed in the specifications, and comply with state licensing requirements. Quarterly reports detailing purchases and expenditures are required. Written questions are due July 21, 2026 at 2:00 PM. Quotations must be submitted electronically through wvOASIS or in paper or facsimile format with unit prices entered on the Pricing Pages (Exhibit A). Failure to attend the mandatory pre-bid meeting or comply with mandatory requirements will result in bid disqualification.