Mowing and Maintenance Butler State Fishing Lake

The Kansas Department of Administration, Office of Procurement and Contracts, on behalf of the Kansas Department for Wildlife and Parks, is issuing a Request for Proposal (RFP) for grounds maintenance services at Butler State Fishing Lake located 3 miles west and 1 mile north of Latham in Butler County. The procurement seeks competitive bids for mowing, trimming, litter removal, and facility cleaning services to be performed at the facility from April through October annually. Contractors must perform lawn mowing and trimming (cutting height not exceeding 3 inches) in parking areas, along roads, access trails, shorelines, fishing piers, boat ramps, restrooms, picnic areas, and camping areas; sweep or blow concrete on sidewalks, boat ramps, and picnic shelters; and remove litter from the entire facility during 15 scheduled mowing dates per year, with additional services required immediately before Memorial Day, Independence Day, and Labor Day. The contract term extends from the date of execution through December 31, 2029, with one optional 24-month renewal period. Bidders must be established firms with a minimum of five years of continuous active participation in comparable work and must provide three references from the past five years. Cost proposals shall include monthly pricing for mowing, trimming, sweeping/blowing, and litter removal services for each contract year (Years 1-3 and optional Years 4-5), plus an hourly rate for additional services requested by the area manager, with prices remaining firm for the entire contract period. The RFP was posted February 3, 2026, with written questions due by February 18, 2026, and a closing date of March 11, 2026, at 2:00 PM CST; no pre-bid conference is scheduled. Contractors must provide general liability insurance of at least $1,000,000 and immediately report vandalism, unsafe conditions, repair needs, and area regulation violations to the area manager.

The State of Kansas does not appear to restrict bidding based on disadvantaged enterprise status; however, bidders may claim eligibility for one of three bidder preference categories—Disabled Veteran Owned Business, Certified Business, or State Use Purchases (not applicable to RFPs)—provided they submit supporting documentation. All bidders must obtain a current Tax Clearance Certificate from the Kansas Department of Revenue and submit completed certifications regarding tax clearance status, Immigration Reform and Control Act compliance, sexual harassment policy acknowledgment, and boycott of Israel certification, among other required documentation. No incumbent vendor or current contractor is identified in the procurement documents. Payment will be provided only during months when services are rendered (April through October); no payment will occur from November through March. The specific contract award value or budget range is not disclosed in the available procurement documents. Bidders must request an official invitation at least 24 hours before the closing deadline and should monitor the procurement website periodically for amendments and additional information.