Moving Services

The City of Tempe, Arizona, on behalf of Maricopa County and Tucson City, issued Request for Quotation #26-112 on February 18, 2026, to establish a term contract for moving services supporting interoffice relocations, facility moves, and surplus property transfers. The procurement seeks qualified vendors capable of providing trained labor forces equipped with moving equipment including jacks, carts, bins, furniture dollies, and trucks with sufficient capacity to handle complete office relocations, disassembly of system furniture, and transfer of individual pieces of equipment and records storage boxes. The contract will operate for an initial two-year period with an option to renew for up to three additional years in annual increments. Vendors must provide pricing structured on a per-hour labor rate basis for various crew and truck combinations ranging from one person with a truck through four persons with a truck, with additional line items for materials including boxes, packing supplies, stretch wrap, labels, and temporary warehouse storage. The City reserves the right to award contracts to multiple companies and may request competitive price quotes from approved firms for large jobs. Billing hours commence upon crew arrival at the requesting department and conclude upon project completion, with no fuel surcharges or travel time compensation provided. The evaluation process employs a weighted scoring system across six criteria: pricing (30 points), experience and references (20 points), safety and training programs including Workers' Compensation E-Mod factors (15 points), response time capabilities including emergency response (15 points), available resources and equipment quality (15 points), and responsiveness to submission requirements (5 points). Questions and inquiries must be submitted by March 3, 2026, at 5:00 PM Arizona local time, with proposals due electronically through the Bonfire portal by March 18, 2026, at 3:30 PM.

The RFQ documentation does not specify any set-aside designations or restrictions limiting response eligibility to particular enterprise categories or disadvantaged business classifications. No incumbent vendors or current contractors are identified in the available procurement materials. Contractors must maintain minimum commercial general liability insurance of $1,000,000 per occurrence, workers' compensation coverage, and commercial automobile liability of $1,000,000 per accident. The City will not accept any fuel surcharges and does not pay for travel time. Any contract exceeding $100,000 in total cost will be terminated per RFQ provisions limiting awards through this process, which effectively caps individual contract values below this threshold, though the RFQ does not specify an overall budget range or maximum award value for the term contract.