Motor/rails and accessories for outside perimeter gate

The State of West Virginia, through the Central Regional Jail and Correctional Facility in Sutton, Braxton County, issued Advertised Request for Quotation (ARFQ) RJC20-27 on October 2, 2019, seeking a one-time contract to supply a motor, rails, and accessories for repairing an outside perimeter security gate. The procurement encompasses seven specific line items: a SlideDriver-40C correctional gate motor (222 CE-ST, 1 HP, 1 FPS, 6" drive wheels, 4000#) with a factory-installed heater rated for 208/240 volts, weather stripping brushes and snow scraper kit, 36 feet of aluminum drive rail, a 12-inch base extension rail, a galvanized cover with T-lock, and a galvanized chassis only. No substitutions are permitted, and all items must meet exact specifications to ensure compatibility with the existing gate system. The solicitation closing date was October 23, 2019, at 4:00 PM, with a questions deadline of October 18, 2019. Vendors must submit responses to the Central Regional Jail at 1255 Dyer Hill Road, Sutton, West Virginia 26601, with inquiries directed to Mahalia D. Hamner at (304) 765-7904 or mahalia.d.hamner@wv.gov. The contract will be awarded to the vendor offering the lowest overall total cost, with standard delivery required within 30 days of order receipt on an F.O.B. destination basis, with all standard delivery charges included in bid pricing.

The solicitation documents do not specify any set-asides for disadvantaged enterprises, minority-owned businesses, or women-owned businesses, nor do they identify any incumbent vendors or current contractors. Vendors must designate a primary contract manager available during normal business hours to address customer service issues and must maintain sufficient inventory to fulfill contract obligations, including providing quarterly reports and annual summaries of purchases. The document references commodity code 24101723 for all line items and establishes standard default provisions allowing for immediate cancellation if vendors fail to perform or comply with specifications. Vendors are required to complete a detailed Pricing Page (Exhibit A) itemizing costs for each component and submit pricing through wvOASIS or as an electronic document to the specified contact. The specific award value or budget range is not disclosed in the available procurement documents; pricing will be determined by vendor quotations received in response to the RFQ.