Motor/Pump Repairs FFA

The Commonwealth of Kentucky Finance and Administration Cabinet, Division of Engineering and Contract Administration, issued a Request for Bid (RFB 785 2300000849) on behalf of the Department for Facilities and Support Services, Division of Mechanical Services, seeking qualified vendors to provide motor and pump repair services on an as-needed basis for state-owned facilities, primarily located in Frankfort with potential expansion to additional locations. The scope of services includes labor and materials for repairs during regular working hours (7:30 AM to 5:00 PM EST, Monday through Friday), emergency services available 24 hours daily, 365 days per year with a mandatory three-hour response requirement, and after-hours services. Qualified vendors must possess a functional shop capable of motor repair, pump repair, and tool and die work, and must demonstrate five or more years of full-time experience in the motor and pump repair business prior to bidding. The bid closing date and time is July 19, 2023, at 2:00 PM ET, with electronic submission required through MOVEit and a public bid reading conducted via conference call at 2:30 PM ET on the same date. The evaluation will utilize a 300-point best-value basis system weighted as follows: Price Labor (Regular Hours) at 175 points; Price Materials (Fixed Fee Adder) at 50 points; Price Emergency Response at 25 points; Warranty at 25 points; and Experience at 25 points. Bidders must respond affirmatively to mandatory requirements regarding functional shop capability and three-hour emergency response time or face non-responsive determination. The initial contract period is one year from the date of award with four optional one-year renewal periods available at the Commonwealth's discretion, and all proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date.

The solicitation contains set-aside provisions requiring all bidders to submit notarized affidavits demonstrating compliance with Kentucky campaign finance laws, workers' compensation insurance requirements, and unemployment insurance contributions as mandated by Kentucky Revised Statutes. Resident bidder status is available for entities authorized to transact business in Kentucky that have filed state income taxes for one year prior to bid advertisement, made payments to the Kentucky unemployment insurance fund, and maintained an active workers' compensation policy. The Commonwealth reserves the right to request supporting documentation for claimed resident or qualified bidder status at any time, and failure to provide such documentation may result in bidder disqualification. Required insurance includes Commercial General Liability of $1,000,000 combined single limit per occurrence with $1,000,000 annual aggregate, and Workers' Compensation with employers liability limits of $1,000,000 per accident. No specific incumbent vendors or budget ranges are disclosed in the available solicitation documents. The Commonwealth reserves the right to extend the contract to other state agencies with vendor consent and to renegotiate terms during optional renewal periods.