Motorola DTR700 Radios with battery, antenna, belt clip and single unit charger. No substitutions

The City of Philadelphia Procurement Department is soliciting micro-purchase quotes through PHLContracts for 10 Motorola DTR700 two-way radios, each with battery, antenna, belt clip, and single-unit charger, for the Philadelphia Water Department's Sewer Maintenance and Inlet Cleaning Units, with quotes due November 6, 2026. The Motorola DTR700 is a sole product with no substitutions, supported by a Philadelphia Water Department justification memo dated October 31, 2026. The memo cites staff testing in sewer work environments and states that alternative models would require additional testing with no guarantee of comparable performance.

Award is made to the lowest responsive and responsible seller, either as a whole or by line item, and sellers must quote all items to be eligible. This is a requirements contract with a 365-day term and no automatic renewal. Sellers may not deliver until the department notifies them, and the City may order quantities different from estimates or no products at all. Individual purchase orders cannot exceed the micro-purchase limit, which is $45,000 and adjusts annually for CPI-U inflation. Prices remain fixed for the contract term, and quotes are valid for 60 days from submission. Delivery is FOB Destination Point, and quotes must be net of taxes because the City is exempt from federal excise, transportation, and Pennsylvania sales and use taxes. The seller is responsible for Philadelphia business taxes, including Business Income and Receipts Tax, Net Profits Tax, and City Wage Tax, and must register with the Department of Revenue.

Required insurance includes statutory workers' compensation, general liability of $500,000 per occurrence, and automobile liability of $300,000 per occurrence, with the City named as an additional insured.

Sellers must submit a signed Consent and Authorization Agreement before bid closing, either attached to their vendor profile or included with their first quote. The seller SOP checklist requires a thirteen-step submission process, and the Local Business Entity question must be answered even though the LBE Program does not apply to small purchases. Submission of the LGBTQ Applicant Data Form is voluntary.