Seller SOP Checklist B2728372.pdf
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- Motorola DTR700 Radios with battery, antenna, belt clip and single unit charger. No substitutions
- Solicitation number
- B2728372
- Issued by
- Pennsylvania
About this file
This document is a Seller Standard Operating Procedure (SOP) Checklist for Small Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist provides step-by-step guidance for vendors submitting quotes on small purchase opportunities. The document outlines a thirteen-step process that vendors must follow to properly complete and submit their bids, beginning with ensuring the correct user role is selected and progressing through completion of multiple tabs within the system.
The procedural requirements include entering unit costs for all listed items, answering mandatory questions, reviewing and accepting terms and conditions, and submitting required attachments. Key documentation requirements include an executed Consent & Authorization form, which must be on file prior to quote submission, and an optional LGBTQ Applicant Opportunity Data Form. The checklist emphasizes the importance of saving progress at each stage, addressing validation warnings, and completing all required attachments before final submission. Notably, the Local Business Entity (LBE) Program designation question must be answered even though the LBE Program does not apply to small purchases. Vendors are directed to access the platform at www.PHLContracts.phila.gov to track working quotes and submit their final bids.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .