Motor vehicle-vessel certificate of title - form 82250

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV), Division of Motorist Services, is procuring Motor Vehicle-Vessel Certificates of Title (Form 82250) through a competitive Invitation to Bid. The procurement requires production and delivery of approximately 2,560 cases annually, equating to 5.12 million forms per year with 2,000 forms per case, with flexibility to adjust quantities by up to 20% annually. The forms must meet rigorous security specifications including watermarks, embedded security threads, colored and fluorescent fibers, chemical sensitization, and consecutive control numbering in red fluorescent ink. Bidders must submit ten sample sheets demonstrating four required security features by June 10, 2026, at 2:00 p.m. EST, with a public bid opening scheduled for June 10, 2026, at 2:30 p.m. EST via conference call. The initial contract term runs three years from execution with an optional renewal period of up to three years contingent upon satisfactory performance and legislative appropriation. Quarterly deliveries are required on February 1, April 1, July 1, and October 1 with inside warehouse delivery to the Neil Kirkman Building in Tallahassee, Florida. Pricing must be submitted on the provided Price Sheet (Attachment E) with fixed unit prices per case covering all production, artwork, printing, storage, shipping, handling, inside delivery, and FOB destination charges. The Notice of Intent to Award is anticipated on June 23, 2026, and award will be made to the lowest responsive and responsible bidder based on combined pricing for initial and renewal terms.

A 5% Florida preference applies to out-of-state vendors unless their home state offers different preferences. All bidders must register with MyFloridaMarketPlace and comply with state certification requirements including the PUR 7801 Vendor Certification Form, PUR 2023 (Forced Labor provisions), and PUR 2024 (Labor coercion) forms prior to contract execution. No subcontracting is permitted under this procurement. A performance bond equal to 20% of the annual contract cost is required for each contract year, with financial penalties including $20 per day per case for late deliveries and up to $500 per day (not exceeding $5,000 per month) for other performance failures. The Department reserves the right to increase or decrease quantities with 30 days' notice and will not accept alternative or substitute materials without written approval. No incumbent vendors or budget ranges are specified in the available documentation, though the estimated annual spend can be calculated based on the projected 2,560 cases annually at bidders' quoted unit prices.