Motor Oil, Re-Refined Motor Oil, Lubricants, and Antifreeze

The State of Delaware's Government Support Services (GSS) is seeking a comprehensive contract for motor oil, re-refined motor oil, lubricants, and antifreeze under solicitation GSS26009-MOTOR_OIL. The procurement aims to supply petroleum products to state agencies, school districts, political subdivisions, municipalities, volunteer fire companies, and other eligible entities. The contract will cover an extensive range of automotive and industrial lubricants, including heavy-duty motor oils, synthetic blend motor oils, gear oils, transmission fluids, greases, hydraulic oils, and antifreeze in various viscosity grades and packaging options. Vendors must provide API-certified products meeting specific performance standards and demonstrate capabilities for different packaging sizes such as cases, drums, bulk quantities, pails, and totes. The solicitation requires electronic bid submissions through the online portal by Wednesday, August 27, 2025, at 3:00 pm local time, with the resulting contract valid for two years from February 1, 2026, through January 31, 2028, and potentially extendable for three additional one-year periods. Pricing will be subject to quarterly adjustments based on the Producer Price Index for petroleum lubricating oil and grease manufacturing. Technical evaluation will focus on product certification, environmental preferences, recycled content, and compliance with detailed technical specifications.

The state encourages participation from diverse vendors, including Women-Owned Business Enterprises (WBE), Minority-Owned Business Enterprises (MBE), Veteran-Owned Business Enterprises (VBE), Service-Disabled Veteran-Owned Business Enterprises (SDVBE), and Individuals with Disabilities-Owned Business Enterprises (IWDBE). Vendors must complete comprehensive documentation including a Non-Collusion Statement, Vendor Information Sheet, Business References, Confidentiality Form, and Subcontractor Information form. While no incumbent vendors are specifically identified, the solicitation emphasizes transparency and fairness in the procurement process. Vendors must demonstrate the ability to participate in the state's electronic marketplace, provide detailed reporting, and comply with various supplier documentation requirements. Although specific budget ranges are not explicitly stated, the broad scope of the contract suggests significant potential value, covering multiple product categories and serving numerous government and quasi-governmental entities across Delaware. The state also shows a strong preference for environmentally responsible products, particularly emphasizing re-refined oils and products with minimum recycled content.