Motor Oil, Lubricants and Related Fluids

The County of Orange, New York is requesting bids on motor oil, lubricants, and related fluids for use across all County departments under RFB-OC180-26, with bids due September 22, 2026 at 3:00 p.m. and questions due September 9, 2026 at 3:00 p.m. No incumbent has been awarded an identical or substantially similar contract within the past five years.

The scope covers 76 line items organized into ten groups: motor oils (5W-30, 10W-30, 15W-40, SAE 30); hydraulic oils; miscellaneous oils; transmission fluids; antifreeze; grease; cleaning aerosols and sprays; aviation oils for resale; miscellaneous supplies; and specialized lubricants for Environmental Facilities and Services operations. Products must be supplied in quart, 5-gallon, 55-gallon, or bulk tank quantities, with estimated annual volumes ranging from single units to 1,500 gallons depending on product type. All products must be accompanied by manufacturer specification sheets demonstrating compliance with stated requirements. Successful bidders must provide oil analysis programs at no cost to the County and demonstrate ability to furnish emergency same-day service. Vendor experience and financial stability are required qualifications.

All pricing must be quoted on an FOB Delivered basis to Orange County, New York with no additional freight, handling, or fuel surcharges permitted. The County will award contracts to the lowest responsive and responsible bidder per item, by group, or in aggregate, as determined to be in the County's best interest. The anticipated contract term is one year with the County reserving the right to extend for up to two additional six-month periods, followed by potential unilateral extensions up to two months on identical terms. No bonds are required. The County permits purchases by other New York State political subdivisions and school districts through this contract at identical prices without modification except for obsolescence or market-based pricing adjustments, which must be offered to all participants.