RFB-OC180-26 Motor Oil Lubricants and Related Fluids.pdf

ORANGE COUNTY, NEW YORK

Department of General Services PO Box 218, 255-275 Main St.

Goshen, New York 10924

RFB TITLE: Motor Oil, Lubricants and Related Fluids RFB-OC180-26

RFB PO Shell 7/2024

MOTOR OIL, LUBRICANTS AND RELATED FLUIDS

PO Box 218, 255-275 Main St.

Goshen, New York 10924

TABLE OF CONTENTS

NOTICE TO BIDDERS

INSTRUCTIONS TO BIDDERS

BONDING REQUIREMENTS

PURCHASES BY OTHER LOCAL GOVERNMENTS AND SCHOOL DISTRICTS

SCOPE AND SPECIFICATIONS

ASSIGNMENT AND SUBCONTRACTING

TERM

PRICING

PAYMENT

SUBMISSION OF BIDS

ADDITIONAL INFORMATION, INTERVIEW & SITE VISITS

BASIS OF AWARD

ANTICIPATED RFB TIMELINE

BID FORM

QUESTIONS

NON-COLLUSION CERTIFICATION

DISCLOSURE OF NON-RESPONSIBILITY DETERMINATIONS

IRAN DIVESTMENT ACT CERTIFICATION

INFORMATION SHEET

NON-BIDDER’S RESPONSE

APPENDIX (Each document listed below is provided as a separate attachment to this RFB.)

SUPPLIER FORMS

ORANGE COUNTY, NEW YORK PURCHASE ORDER, INSTRUCTIONS TO SUPPLIER AND GENERAL TERMS

AND CONDITIONS

ACH FORM

PO Box 218, 255-275 Main St.

Goshen, New York 10924

NOTICE TO BIDDERS

Bids for the County of Orange RFB-OC180-26, Motor Oil, Lubricants and Related Fluids will be received by the undersigned Commissioner of the Department of General Services, in her office at 255-275 Main St., Goshen, NY 10924, up to and including Tuesday, September 22, 2026 at 3:00 P.M., prevailing time, when they shall be opened and read aloud.

Copies of the Request for Bids may be obtained beginning Wednesday, September 2, 2026 at the above address between the hours of 9:00 A.M. and 4:45 P.M., Monday through Friday (with the exception of County observed holidays), as well as through https://www.bidnetdirect.com/new-york/county-of-orange.

September 2, 2026 Renee Arnold-O’Regan, Commissioner https://www.bidnetdirect.com/new-york/county-of-orange

PO Box 218, 255-275 Main St.

Goshen, New York 10924

INSTRUCTIONS TO BIDDERS

Unless a Request for Bid (RFB) is solicited directly by another County Department, the only official distribution source for this RFB is through the Department of General Services. Additionally, most RFB documents issued by the Department of General Services are distributed through BidNet which can be accessed through https://www.bidnetdirect.com/new-york/county-of-orange. If you have obtained this RFB from a different source, you are encouraged to contact the Department to receive an official copy. You may not receive addenda or important information regarding this RFB if you are not registered with the Department of General Services as having obtained a copy of this RFB through the Department or through BidNet.

By submitting a Bid, you are asking the County to accept your offer for the sale of goods and/or services. It is important that you READ and UNDERSTAND all terms and conditions contained in this RFB as well as understand the laws that govern Public Contracts in New York State. If you do not agree with the terms and conditions contained in this RFB you should not submit a Bid.

Your Bid will be considered by the County if the following conditions are met:

1. Pursuant to State Finance Law §139-j and §139-k, this solicitation includes and imposes certain restrictions on communications between the County and a Bidder during the procurement process. A Bidder is restricted from contacting other than designated staff from the earliest notice of intent to solicit offers through final award and approval of the Procurement Contract by the County Executive ("Restricted Period") unless it is a contact that is included among certain statutory exceptions set forth in State Finance Law §139-j(3)(a). County employees are required to obtain certain information when contacted during the Restricted Period. The designated staff contact is the Commissioner of General Services or her representative, telephone (845) 291-2792. Bidders responding to this RFB must familiarize themselves with these State Finance Law requirements and will be expected to affirm that they understand and agree to comply on the Bid Form.

2. Applicable Not Applicable A Pre-Bid Conference and Site Visit will be held at [location] on [date] at [time], prevailing time. Attendance is strongly recommended. The County shall not be liable for, nor shall it review proposed change orders, contract amendments, etc. for inadequate pricing, labor, materials, time or similar issues in Vendor/Consultant's contract with the County resulting from Vendor/Consultant's failure to attend and obtain information provided at the pre-proposal conference, site visit and/or any addenda issued afterward.

3. Bidders are responsible for reporting in writing any errors, omissions or ambiguities found in this RFB. All such reports, requests for information, questions, etc. shall be on the "Questions Form" provided in this RFB and either faxed to the Department of General Services at (845) 378-2365 or emailed on the Questions form to GeneralServices@orangecountygov.com. No questions will be entertained by any other means. All questions must be submitted by Wednesday, September 9, 2026 at 3:00 P.M., prevailing time. Questions received after this time may not be addressed. Please be patient, questions will be answered in an Addendum/Addenda to be shared with all interested Bidders. Questions will not be responded to individually.

4. If RFB Specifications or the Bid Form are altered in any manner to suit your pricing, packaging, manufacturing requirements etc., your Bid shall be deemed non-responsive and will not be considered. If clarification is required on any aspect of the RFB it is necessary to submit questions to the Department of General Services as set forth below.

https://www.bidnetdirect.com/new-york/county-of-orange mailto:GeneralServices@orangecountygov.com

PO Box 218, 255-275 Main St.

Goshen, New York 10924

5. Unless otherwise specified, all Bids shall be made upon forms furnished in this RFB, if any, and as may be modified by addenda, contained in sealed envelopes clearly marked on the outside packaging with the vendor name and RFB-OC180-26, Motor Oil, Lubricants and Related Fluids, addressed to Renee Arnold-O’Regan, Commissioner, Department of General Services, PO Box 218, 255-275 Main St., NY 10924 and received up to and including Tuesday, September 22, 2026 at 3:00 P.M., prevailing time. If NOT sending your Bid via U.S. Mail (i.e., using FedEx, UPS, hand deliver, etc.) please use the following address: Orange County Department of General Services, 255-275 Main St., Goshen, New York 10924. It is the Bidder’s responsibility to clearly mark the outside of their mailing package with the RFB title and number. Faxed/E-mailed Bids are not permitted. NO LATE BIDS WILL

BE ACCEPTED - NO EXCEPTIONS!

6. ONE (1) UNBOUND SET OF WHICH MUST CONTAIN ORIGINAL SIGNATURES, including completed copies of any forms or certifications required in this RFB and two (2) sets of all Bids to be submitted,. Forms, if any, issued in this RFB shall be completely filled in, in ink or by typing, on the original form, if included in this RFB. Failure to respond to this RFB on any official form(s) included in this RFB may result in disqualification of a Bid as non-responsive. Each Bid Form should be properly executed and signed by the Bidder. Any Bid Form which contains modifications (e.g.

to units), omissions or erasures; is illegible; conditional; or unsigned may be rejected as non-responsive.

7. Permission will not be given to modify or explain any Bid after it has been opened, unless clearly specified in this document (e.g. interviews). Permission to withdraw a Bid prior to Bid opening will be at the discretion of the County and no replacement Bid may be submitted without authorization from the Commissioner of General Services. Opened Bids may not be withdrawn until forty-five (45) days after opening.

8. Basis of Award provisions vary with each RFB, please read that section carefully. Some RFBs may be awarded to more than one entity. The Commissioner of General Services reserves the right to waive any informality, reject any and all Bids, or, if noted in the Basis of Award section of this RFB, accept any Bid in whole or in part, if deemed to be in the best interest of the County.

9. Any award shall be subject to the issuance of a purchase order by the County and the availability of appropriated funds. No legal liability on the part of the County for payment of any money shall arise unless and until a purchase order is issued, funds are appropriated and made available in each year of the term of the award, and all performance requirements for each payment are met. The County shall have no responsibility or liability for any Bidder's costs related to preparation of Bids, attendance at interviews, etc.; all such costs are solely at Bidder's risk and expense.

10. Bidder(s) who receive an award agree to the ORANGE COUNTY, NEW YORK PURCHASE ORDER, INSTRUCTIONS TO SUPPLIER AND GENERAL TERMS AND CONDITIONS attached and incorporated into this RFB ("PO Terms and Conditions").

11. The County maintains a unilateral right to cancel or extend the award in accordance with the Term section of this RFB and/or the PO Terms and Conditions. If a Vendor fails to perform or otherwise breaches the PO Terms and Conditions, in addition to any other rights and remedies the County may have, Vendor may be listed as non-responsible and may be ineligible for future contract awards.

12. Bidders must be properly registered to do business in the State of New York and furnish applicable certificates of authority/incorporation/partnership/dba, etc. with their Bid.

PO Box 218, 255-275 Main St.

Goshen, New York 10924

13. The County encourages submission of Bids by Minority- and/or Women-Owned Business Enterprises (MWBE) and/or Disadvantaged Business Enterprises (DBE).

14. A Non-Collusion Certification, Disclosure of Non-Responsibility Determination and Iran Divestment Act Certification are included in this RFB. Bidders must complete and submit a signed original of each and the applicable number of copies of each with each Bid.

15. Supplier Forms are provided with this RFB. Bidders that have not received a purchase order in the last twelve

(12) months from the County must submit completed and signed Supplier Forms prior to issuance of a purchase order by the County.

16. Pursuant to New York’s Freedom of Information Law (“FOIL”) (Public Officers Law, Article 6, Sections 84-90) all government records are presumptively open for public inspection unless specifically exempted from disclosure under FOIL. Bidders who have a good faith belief that information contained in their Bid is exempt from disclosure under FOIL must, at the time of their submission, request the exemption in writing, setting forth the basis for the claimed exemption. In addition, the Bidder must mark each page of its submission claimed to be exempt from disclosure under FOIL with the following legend: “THE BIDDER BELIEVES THAT THIS INFORMATION IS PROTECTED FROM DISCLOSURE UNDER THE NEW YORK STATE FREEDOM OF INFORMATION LAW.” Neither the Bidder’s classification of materials as exempt under FOIL, nor the County’s acceptance of Bidder’s Bid with the claimed exemption(s), should be considered a final determination as to whether the designated materials are exempt from disclosure under FOIL. Any and all determinations as to the propriety of claimed exemptions will be made by the County and/or a court of law in accordance with applicable law.

BONDING REQUIREMENTS

There are no Bonds required for this contract.

PO Box 218, 255-275 Main St.

Goshen, New York 10924

PURCHASES BY OTHER LOCAL GOVERNMENTS AND SCHOOL DISTRICTS

New York State General Municipal Law §103(3), §103(16), County Law §408-a, and County Procurement Policy allow New York State political subdivisions and districts to make purchases through County contracts open to such procurements by the County. THE AWARD OF ANY CONTRACT UNDER THIS RFB SHALL BE OPEN TO SUCH PROCUREMENTS. OFFERORS WHO DO NOT WISH TO ACCEPT THIS AS A CONDITION OF CONTRACT SHOULD NOT

SUBMIT A PROPOSAL.

1. The Department of General Services shall make award information on any contract resulting from this RFB available to other political subdivisions.

2. Other political subdivisions or districts will issue purchase orders directly to Vendor/Consultant within the specified contract period referencing the County’s contract and shall be solely liable and responsible for all payments due on under the contract for that political subdivisions or district’s use of the Contract. The County shall not be liable or responsible for any debts incurred by other users of any contract resulting from this RFB.

3. All purchases shall be subject to audit and inspection by the County.

4. Necessary deviations from the County’s specifications in the award of a participant contract, for example quantities or delivery points, shall be resolved between the successful Offeror and the other political subdivisions or districts. However, at no time shall any change to price and product specifications be permitted, except where an item has been replaced by another item due to obsolescence or pricing is contingent on an outside factor (e.g.

fuel at market rates) pursuant to the terms of the contract, and/or the Vendor or Consultant offers reduced pricing to any participant, which then must be made immediately available to all participants. If a product specification requires modification due to obsolescence, the County must approve a change of product in writing in order for it to be valid. In the event a product substitution is approved, no change in price will be permitted except when the price will be lower than the originally awarded price. Any reduced pricing shall be applicable to all other participants’ quantities ordered on or after the date such reduced pricing became effective for the initial participant receiving such pricing.

PO Box 218, 255-275 Main St.

Goshen, New York 10924

SCOPE

The County of Orange (County) seeks qualified Vendor(s) to provide Motor Oil, Lubricants and Related Fluids to the County of Orange. All departments of the County of Orange will utilize the resulting award to fulfill their oil and lubricant needs. The pricing listed in this bid shall be FOB Delivered, with no extra delivery or handling charges added.

SPECIFICATIONS

Non-Restrictive Use of Brand Name and Part Number: The use of a brand name is for the purpose of describing the standard of quality, performance and characteristics desired and is in no way intended to limit or restrict competition. When bidding an alternate unit complete descriptive literature with detailed specifications must accompany the bid proposal for purposes of comparison. Failure to comply may result in your bid deemed to be non-responsive and thereby disqualified.

Products furnished shall meet or exceed these Specifications. In order to demonstrate compliance with these Specifications, Bidders shall furnish specification sheets for all products bid upon. These specification sheets shall be fully descriptive of each of the items proposed and shall be as furnished by the manufacturer of the said motor oils and lubricants. Failure to furnish the said specifications sheets shall result in the Bidder’s Bid being ruled non-responsive.

The Vendor must be experienced in the products to be supplied under these specifications. The Vendor’s financial status shall be such as to provide no risk to the County in a contractual relationship with the County. A Dun and Brad Street report may be ordered on any or all vendors at the discretion of the County. Motor oils and lubricants furnished under these specifications shall be backed by an oil analysis program at no cost to the County. Under that oil analysis program, there shall be no charge for sample containers or any other items or services essential to that program. There shall be no charge for drums in which motor oils and lubricants are delivered. Empty drums shall be collected by the Successful Bidder at his/her own expense during regular business hours of the Department of Public Works or other locations where bulk oil may be delivered. The Successful Bidder shall provide emergency, same-day service, when called upon by the County to do so.

SAE 1OW-30, SAE 15W-40 Motor Oil, SAE 30 Motor Oil, and Hydraulic Oil shall be furnished bulk into tanks supplied by the County. The motor oil and lubricants furnished under any particular bid item shall be the same identical product regardless of the quantity or container size furnished. Four (4 ) bulk tanks are located at the Orange County Departments of Public Works, Highway Division Garage, 2455-2459 Route 17M, Goshen, New York and two (2) bulk tanks are located at the Department of Environmental Facilities and Services, 21 Training Center, New Hampton, New York. Upon first delivery, driver to bring and apply new labels for County’s bulk tanks to identify product.

Re-refined oil is not acceptable under these Specifications.

Any oil or fluids delivered to tanks that remain on-site (i.e. bulk oil tanks) must be delivered in the manner described below. The process requires the firm delivering the material to meter and sample product being delivered while on-site, prior to filling any tanks in accordance with the following requirements:

• All deliveries must be accompanied by a metered ticket, which will be printed from a metered system that is connected to the delivery vehicle and prints actual quantities delivered. At a minimum, the ticket shall display the company name, time, date and gallons delivered. This ticket shall be handed to a responsible party employed by the County of Orange.

PO Box 218, 255-275 Main St.

Goshen, New York 10924

• Prior to filling any tanks, the party making the delivery must inform the County of Orange designee that a transaction is about to take place. The designee will then accompany the company representative to witness a small sample of product to be withdrawn from the actual batch of each product being delivered. The sample shall be in a clear glass or plastic jar and labeled by the company with the following information: Date of delivery, product name, and drivers initials. These samples will remain the property of the County of Orange and will be held for a reasonable amount of time. The vendor will not charge for this service.

• The vendor who is successfully awarded group A (Motor Oil) will also provide, at no charge, door jamb stickers. It is estimated that the OC DPW will use approximately 1,000 stickers during the contract period.

ITEMS ADDED DURING TERM OF THE CONTRACT

During the course of this contract, it may be necessary, due to the addition of new vehicles to the County’s fleet, to purchase additional items (similar in nature) not listed in this bid. In the event that new products are required during this period, the County may at its discretion, conduct a mini-bid, soliciting all vendors who submitted proposals on the original group. Once a low bidder is determined, the product and price will become part of the contract for the remainder of the original contract term including any extensions.

The following are the minimum allowable specifications for each product:

Group A-Motor Oils:

1. 5w-30: qt, 5 gal, 55 gal, Bulk API services SN, ILSAC GF5 GM 6094M Dexos 1 TBN of at least 7.0

2. 5w-30 Synthetic Blend: qt, 5 gal, 55 gal, Bulk API services SP, ILSAC GF6A

3. 5w-30 Full Synthetic: qt, 5 gal, 55 gal, Bulk API services SP, ILSAC GF7A

4. 10w-30: qt, 5 gal, 55 gal, bulk

5. 10w-30 Synthetic Blend Diesel Engine: qt, 5 gal, 55 gal, bulk API services CK-4,

6. 5w-20: qt, 5 gal, 55 gal, Bulk WSS M2C945A

PO Box 218, 255-275 Main St.

Goshen, New York 10924

7. 5w-20 Synthetic Blend: qt, 5 gal, 55 gal, Bulk API services SP, ILSAC GF5

8. 10w-40: qt, 5 gal, 55 gal, Bulk API service SN, ILSAC GF5

9. 15w-40: qt, 5 gal, 55 gal, bulk API services CK-4, S Cummins CES 20086 Mack EO-O premium plus TBN of at least 8.0

10. SAE 30: 5 gal, 55 gal, bulk;

API service CF, SL, SJ, SM Allison C-4 (SAE 30 only) Caterpillar TO-2 Dana Spicer Transmission Eaton Fuller Transmission

Meritor (Rockwell) Transmission TBN of at least 8.0

11. OW-40: Qt, 5 gal/55 gal Advanced Full Synthetic Motor Oil Meets or exceeds the requirements of:

ACEA A3/B3, A3/B4 – API SN, SM, SL

AP Service SN

12. OW-20: Qt, 5 gal/55 gal Advanced Full Synthetic Motor Oil Meets or exceeds the requirements of:

ACEA A3/B3, A3/B4 – API SN, SM, SL

AP Service SN

Group B – Hydraulic Oils:

13. Tractor Hydraulic oil: 5gal, 55 gal, bulk

API GL

J.I. Case MS-1210 (TCH Fluid), TCH, TFD,TFD-11, (Hy-Tran® Ultra), MS-1207 (Hy-Tran® Plus), MS-1206 (PTF) Caterpillar TO-4 Caterpillar Hydro, Advanced 10 John Deere J21A (Hydrostatic Fluid), J20C/D (Hy-Gard®), J14B/C (Type 303 Fluid), J20AS Ford New Holland FNHA-2-C-201, M2C134-D, M2C53-B, M2C41-B, M2C48-B, M2C77-A, M2C86-C International Harvester B-6, Hy-Tran

Sundstrand Hydrostatic Transmission Fluid Vickers M-2950-S, I-286-S

PO Box 218, 255-275 Main St.

Goshen, New York 10924

14. Tractor Hydraulic oil 046: 5gal, 55 gal, bulk

15. Tractor Hydraulic oil 052: 5gal, 55 gal, bulk

16. AERIAL LIFT HYDRAULIC OIL: 5 GAL

Shell Tellus T-22OR Must be non-conductive and not mixed with an additive which could eliminate the dielectric integrity

Group C – Miscellaneous Oils:

17. 2-Cycle: qt, Universal type for outboard and chainsaw direct injection and pre-mix, must meet both NMMA

TC-W3,

TCW11

TC-W and API TC specs

18. BAR & CHAIN OIL: 1 GAL JUGS

Summer and Winter grades

19. SAE 80-90: 120 #KEG

API Service GL-5, MT-1 Mack GO-J

Meritor (Rockwell) O-76D (SAE 80W- 90)

MIL-PRF-2105E

SAE J2360

20. SAE 75-90: 120 #KEG

API Service GL-5, MT-1 Mack GO-J

Meritor (Rockwell) O-76D (SAE 80W- 90)

MIL-PRF-2105E

SAE J2360

21. SAE 85-140: 120 # KEG

API Service GL-5, MT-1 Mack GO-J Meritor (Rockwell) O-76A (SAE 85W-140)

MIL-PRF-2105E

SAE J2360

22. PS 386

50 Weight Synthetic Gear Oil

Group D – Miscellaneous Fluids:

PO Box 218, 255-275 Main St.

Goshen, New York 10924

23. Automatic Transmission Fluid: qt, 55 gal Dexron III, Dexron VI Mercon, Mercon V, Mercon LV, Mercon SP Allison C-4, TES-389 Caterpillar TO-2

24. Automatic Transmission Fluid (ATF+4): qt, 55 gal

Chrysler MS9602, Chrysler MS-7176E

25. DEF Diesel Exhaust Fluid Package size: 2.5-gallon container Package Size : 55 gallon drum

Group E – Antifreeze:

26. Universal Antifreeze Coolants, such as Ethylene Glycol, Dex-Cool and Ford Gold, that are compatible with the following manufacturers:

ASTM D3306

ASTM D6210

GM 1899M

GM 1825M

MTU / DDC Approved Mercedes Benz Approved Perkins Diesel

CAT EC-1

Mack Paccar Cummins 14603 Approved TMC of ATA RP-329B Federal Specification A-A-870A Chrysler MS 9769 Approved Ford WSS-M97B51-A1 Approved Detroit Diesel 7SE298 Approved John Deere & Co. Approved GE Wind Turbines Approved Navistar

Must be pre-diluted.

Must be available in plastic gallon and 55-gallon drum.

27. RV Antifreeze: gal, 55 gal Non-toxic Propylene based –100 degrees full strength

PO Box 218, 255-275 Main St.

Goshen, New York 10924

Group F- Grease:

28. Grease: 14 oz tubes, 3-5 # tub, 120 # keg NLGI #2, Summer Grade. Must be recommended for use in centralized lube systems and for pumping in overhead pipes.

Lithium complex EP Operating temperature range from –10 F to 400 F with dropping point of 500 F Must have 5th wheel application All wheel bearings, U-joints, chassis, ball and roller bearings, throw-out bearings and electric motor bearings Excellent Oxidation Stability and excellent resistance to water wash-out Mack MG-C

NLGI GC-LB

Group G- Cleaners, Aerosol Sprays 12 cans per case:

29. WD-40 or equivalent

30. Carburetor Choke & Valve Cleaner; reduces hesitation, removes gum & varnish, smooths rough idling or equivalent

31. PB Plaster – breaks hard surface tension fast or equivalent

32. Fuel injector cleaner – Diesel

33. Brake Parts Cleaner – powerful blasting spray, dissolves & removes oil, dirt and other contaminants

34. HEET Gas line antifreeze - Gas line antifreeze and water remover, Bottle or equivalent

35. Lucas Oil Products fuel treatment - Upper cylinder lubricant fuel treatment and injector cleaner, or equivalent, Bottle

36. Sea Foam Deep Creep - Premium penetrating oil and lubricant, petroleum formula, or equivalent, Bottle

37. Sea Foam auto marine fleet - Motor treatment for gas and diesel engines, petroleum formula, or equivalent Bottle

38. Glass Cleaner

39. Spray Grease

40. Chain Lube

41. Spray Paint

42. Battery cleaner/Protector

Group H- Oil (used for resale) 12 quarts per case:

43. Aeroshell 15W-50 Mineral

44. Aeroshell W-80 SAE 40 Mineral

45. Aeroshell W-100 SAE 50 Mineral

46. Phillips Type M 20W 50 Mineral

47. Aeroshell W-80 SAE Ashless Dispersant

48. Aeroshell W-100 SAE 50 Ashless Dispersant

49. Exxon Mobile Elite 20W-50 SAE J1899 Ashless Dispersant

50. Phillips XC 20W-50 Mineral based Ashless Dispersant

51. Aeroshell W100 Plus

PO Box 218, 255-275 Main St.

Goshen, New York 10924

Group I- Miscellaneous:

52. Windshield Washer Fluid: gal

Full strength good to –20 degrees F

53. Speedy Dry: bag 40# or 50# 40 or 50 lb. bags clay type

Group J- Lubricants, Oils and Grease for EF &S:

The Vendor is to submit the following information if bidding on Group J:

• Manufacturer’s Product Description and Use Statements for each item.

• Manufacturer’s Technical Specifications for each item.

• Container sizes must be available to closely match the estimated annual quantities and there shall be no deposit on any product container.

54. Synthetic Extreme-Pressure Industrial Gear and Bearing Lubricant (ISO 220)

A. Description: this synthetic extreme-pressure industrial gear and bearing lubricant shall be designed to provide outstanding performance under severe temperatures and loads. Compared to conventional gear oils this lubricant shall provide superior thermal control and oxidation stability, excellent rust and corrosion protection, excellent resistance to sludging, a high viscosity index, and extended lubricant life, excellent lubricity and an extremely low pour point.

B. Specific Properties: The product shall be manufactured to have physical and chemical properties that are within the specification range consisting of the following products: MOBILGEAR SHC 220 by MOBIL, Omela HD by Shell or Citgear by Citgo.

55. Synthetic Gear and Bearing Lubricant (ISO 32) A. Description: This synthetic base oil shall be designed to provide superior oxidation control and thermal stability. Compared to conventional mineral base oils this lubricant shall provide excellent rust and corrosion protection, a high viscosity index, excellent resistance to sludging, an extended lubricant life, excellent lubricity and a very low pour point.

properties that are within the specification range consisting of the following products: MOBIL SHC 600 Series 624 by MOBIL.

56. Synthetic Gear and Bearing Lubricant (ISO 100) and thermal stability. Compared to conventional mineral base oils this lubricant shall provide excellent rust and corrosion protection, a high viscosity index, excellent resistance to sludging, an extended lubricant life, excellent lubricity and a very low pour point

PO Box 218, 255-275 Main St.

Goshen, New York 10924 properties that are within the range of specifications consisting of the following products: MOBIL SHC 600 Series 627 by MOBIL.

57. Synthetic Gear and Bearing Lubricant (ISO 680) and thermal stability. Compared to conventional mineral base oils this lubricant shall provide excellent rust and corrosion protection, a high viscosity index, excellent resistance to sludging, an extended lubricant life, excellent lubricity and a very low pour point.

600 Series 636 by MOBIL.

58. Polyalkylene Glycol (PAG) Gear, Bearing, and Compressor Lubricant (ISO VG 680) A. Description: This product shall be supreme performance gear bearing and compressor oil designed to provide outstanding benefits in terms of efficiency, long oil life, and equipment protection. The lubricant shall be designed to provide a high level of micro pitting protection for sensitive gear systems and a very good thermal and oxidative stability to reduce sludge formation and deposits.

properties that are within the specification range consisting of the following product: Glygole Series Oil Grade ISO 680 by MOBIL.

59. Synthetic Gear and Bearing Lubricant (ISO 150)

A. Description: This supreme performance gear and bearing oil is designed to provide outstanding service in terms of equipment protection, oil life and problem-free operation. These scientifically engineered oils have an inherently high viscosity index to provide outstanding performance in extreme service applications at high and low temperatures beyond the capabilities of mineral oils. These products are resistant to mechanical shear.

600 Series 629 by MOBIL.

60. Synthetic Gear and Bearing Lubricant (ISO 220) outstanding service in terms of equipment protection, oil life and problem-free operation. These scientifically engineered oils have an inherently high viscosity index to provide outstanding performance in extreme service applications at high and low temperatures beyond the capabilities of mineral oils. These products are resistant to mechanical shear.

B. Specific Properties: The product shall be manufactured to have physical and chemical properties that are within the specification range consisting of the following products: MOBIL SHC 600 Series 630 by MOBIL.

PO Box 218, 255-275 Main St.

Goshen, New York 10924

61. Synthetic Gear and Bearing Lubricant (ISO 460) outstanding service in terms of equipment protection, oil life and problem-free operation. These scientifically engineered oils have an inherently high viscosity index to provide outstanding performance in extreme service applications at high and low temperatures beyond the capabilities of mineral oils. These products are resistant to mechanical shear.

B. Specific Properties: The product shall be manufactured to have physical and chemical

600 Series 634 by MOBIL.

62. Food Grade Grease (NLGI#2) A. Description: A high-performance multi-purpose grease designed specifically for the lubrication of food processing machinery. Formulated with components meeting the requirements of CFR 178.3570, Chapter 21, and are NSF registered as H1 classified lubricants. Manufactured at ISO 22000 certified facilities that also meet the requirements of ISO 21469 helping to ensure that the highest levels of product integrity are maintained. Thickener Type Aluminum Complex.

B. Specific Properties: The product shall be manufactured to have physical and chemical properties that are within the specification range consisting of the following product: Mobil FM 222 by Mobil.

63. Extreme Pressure Premium Industrial Grease (NLGI #00) A. Description: This product shall be lithium 12 hydroxy stearate extreme pressure grease, multipurpose grease designed to lubricate anti-friction and plain bearings under wet and dry conditions. The grease should include excellent alkaline water protection and anti-rust protection.

properties that are within the specification range consisting of the following products: MOBILUX EP00 by MOBIL and ALAVANIA EP 00 by SHELL.

64. Lubricant, Rust Proofing - Aerosol

A. Description: This product shall be a dry film moly spray for long term lubrication, rust proofing, in aerosol form.

properties that are within the specification range consisting of the following products: PROTECTO- LUBE (JAX 112) by PRESSURE-LUBE, INC.

65. Chain and Cable Lubricant- Aerosol

A. Description: This product shall be used to lubricate ferrous wire, rope and cable. The product shall be in aerosol form and shall consist of corrosion inhibitors, tackifiers in an aliphatic base, penetrative agents and viscosity control agents.

PO Box 218, 255-275 Main St.

Goshen, New York 10924 properties that are within the specification range consisting of the following products: X-433 CHAIN AND CABLE LUBRICANT by LUBEMASTER, CHAIN and CABLE LUBE (JAX 104) by PRESSURE- LUBE, INC. and PERMA-TEX ITEM NO. 81251 by PERMA-TEX INDUSTRIAL.

66. Extra Heavy Duty Lithium Complex Lubricant – Aerosol (NLGI No. 3)

A. Description: This product shall be lithium base, extreme pressure lubricant in aerosol form having strong adhesive and stay-put properties. The lubricant shall be designed with anti- corrosive and water-resistant properties, can be capable of handling high and low operating temperature ranges, and contain an extra number of fillers for extra wear protection under heavy load conditions.

properties that are within the specification range consisting of the following products: LUBRIPLATE GEAR SHIELD NO. 15263 by FISKE’S BROTHERS REFINING COMPANY and MAGNA- PLATE 600 (JAX 116) by

PRESSURE-LUBE INC.

67. Penetrating Oil and Lubricant - Aerosol

A. Description: This product shall be combination penetrating oil and lubricant in aerosol form that maintains a moist film and is designed with fast acting penetrates to rapidly dissolve rust, gums and varnishes. The product must contain a water-displacing agent for carrying away moisture.

properties that are within the specification range consisting of the following products: WD-40 by WD-4, ZEP 45 Manufacturing Company and Power Penn (Jax 100) by Pressure-Lube Inc.

68. Polyalkylene Glycol (PAG) Gear, Bearing, and Compressor Lubricant (ISO 220 ) designed to provide outstanding benefits in terms of efficiency, long oil life, and equipment protection. The lubricant shall be designed to provide a high level of micro pitting protection for sensitive gear systems and a very good thermal and oxidative stability to reduce sludge formation and deposits.

properties that are within the specification range consisting of the following product: GLYGOYLE SERIES OIL Grade ISO VG 220 by MOBIL.

69. Medicinal Grade White Oil

A. Description: This product shall be a purified mixture of liquid saturated hydrocarbons and shall be obtained from petroleum through several refining stages, including an ultimate purification by catalytic hydrogenation.

properties that are within the specification range consisting of the following products: Jax White Mineral Oil ISO 15 by JAX or Puretol 15 by Petro Canada

70. Electric Motor Bearing Grease (NLGI Grade #2)

PO Box 218, 255-275 Main St.

Goshen, New York 10924

A. Description: This product is specially formulated for electric-motor bearings. This product shall have increased durability versus conventional polyurea greases when subjected to mechanical shear forces.

properties that are within the specification range consisting of the following products: POLYREX EM #2 by MOBIL, #2 by SHELL, and POLYTAC #2 by CONNOCO.

71. Polyalkylene Glycol (PAG) Gear, Bearing, and Compressor Lubricant (ISO VG 460) designed to provide outstanding benefits in terms of efficiency, long oil life, and equipment protection. The lubricant shall be designed to provide a high level of micro pitting protection for sensitive gear systems and a very good thermal and oxidative stability to reduce sludge formation and deposits.

properties that are within the specification range consisting of the following product: Glygole Series Oil Grade ISO 460 by MOBIL.

72. Extreme Pressure Premium Industrial Grease (NLGI#2)

A. Description: This product shall be lithium hydroxystearate extreme pressure grease, multipurpose grease designed to lubricate anti-friction and plain bearings under wet and dry conditions. The grease shall include excellent alkaline water protection and anti-rust protection.

properties that are within the specification range consisting of the following product: Mobilux EP 2 by Mobil and Alavania EP 02 by Shell.

73. Mobil DTE 20 Series Hydraulic Oils (DTE 24)

A. Description: This product is supreme performance anti-wear hydraulic oil designed to satisfy a wide range of hydraulic equipment requirements. Hydraulic oils are formulated with high quality base oils and a super stabilized additive system that neutralizes the formation of corrosive materials.

properties that are within the specification range consisting of the following product: MOBIL (DTE 24).

74. Mobil DTE 20 Series Hydraulic Oils (DTE 25)

A. Description: This product is supreme performance anti-wear hydraulic oil designed to satisfy a wide range of hydraulic equipment requirements. Hydraulic oils are formulated with high quality base oils and a super stabilized additive system that neutralizes the formation of corrosive materials.

properties that are within the specification range consisting of the following product: MOBIL (DTE25).

75. Mobil grease XHP 222 (NLGI#2) A. Description: This product is specially formulated extended service lithium complex grease intended for a wide variety of applications and severe operating conditions.

PO Box 218, 255-275 Main St.

Goshen, New York 10924 properties that are within the specification range consisting of the following product: MOBIL XHP 222 by Mobil or Gadus S3 S3 V220C 2 By Shell.

76. Falk Long Term Grease A. Description: This product is specially formulated to increase the life of flexible shaft couplings.

properties that are within the specification range consisting of the following product: Falk LTG.

ASSIGNMENT AND SUBCONTRACTING

Vendor shall not assign or subcontract the performance of its obligations, in whole or in part, under any award issued from this RFB, without the prior written approval of the County, at its sole discretion. A copy of any proposed assignment or subcontract shall be submitted to the County with Vendor's written request for approval a minimum of ten (10) days prior to any assignment or subcontract. County's failure to approve or deny the request prior to the intended start data of any assignment or subcontract shall be deemed a denial of the request.

TERM

The County anticipates that the term of this award will be for one (1) year. The County reserves the right to extend the award for up to two (2) additional six (6) month periods, under no less favorable terms and conditions as the terms and conditions of the original award.

Upon expiration of the original award term or any renewal thereof, if authorized by the County as above, the award may be extended unilaterally by the County for an additional period of up to two months upon notice to the Vendor with the same terms and conditions as the original award including, but not limited to, quantities (prorated for such extension), prices, and delivery requirements. With the concurrence of the Vendor, the extension may be for a period of up to three months in lieu of the up to two-month period.

PRICING

1. We do not accept any conditional bids (i.e.: minimum quantities, minimum dollar amount orders).

2. Pricing must be submitted on the provided Bid Form.

3. The prices submitted shall be exclusive of federal and state sales taxes (or other taxes inapplicable to government entities) and must not include any tax for which the Bidder may claim exemption because of doing business with the County.

4. Unless otherwise indicated in this RFB, prices shall be net, including transportation and delivery charges fully prepaid by the successful Vendor to the destination indicated in the purchase order. Prices are to be listed as FOB

PO Box 218, 255-275 Main St.

Goshen, New York 10924

Delivered: ORANGE COUNTY, NY. No freight and/or handling or fuel surcharges will be accepted, unless otherwise agreed to in the purchase order. Delivery of all products will be made free of transportation charges, the prices bid by Vendor being delivered prices.

5. At no time shall any change to price and product specification be permitted for the entire term of the award, except where an item has been replaced by another item due to obsolescence. In this instance, the County must approve a change of product in a written change order for it to be valid. In the event a product substitution is approved, no change in price will be permitted except when the price will be equal to or lower than the originally awarded price.

6. The proposed Scope and Specifications are not a guarantee, were developed based on past or anticipated needs, and are as accurate as the County can ascertain at the time of issuance of this RFB. When an anticipated volume or other quantities or goods or services are listed, the County has listed these either based upon a history of usage over a previous period or anticipated need. The County in no way guarantees that the actual quantities listed will be ordered. When volume or quantities are listed, the Bidder should understand that the actual volume or quantities may be more or less, depending on the actual needs of the County. The Bidder shall hold the County harmless against any damages because of estimated volume or quantities. In the event quantities exceed the estimate, the County shall receive the price as listed in the award or, if a better price is available at that time, that price shall be passed on to the County.

PAYMENT

1. Payment shall be made after County acceptance of merchandise, with the submission of a detailed invoice that must reference the purchase order number, item description, quantity and bid price.

2. The County offers the payment choices listed below. The payment time in standard County contracts is typically 30 days for Public Improvement Projects and 60 days for all other contracts. Generally, the County is able to process payments more quickly than those stated timeframes. However, the options for payment choices below are listed in order of speed:

a. Electronic Funds Transfer (EFT) via Automated Clearing House (ACH) – Please complete the form enclosed with this RFB.

b. Check

PO Box 218, 255-275 Main St.

Goshen, New York 10924

SUBMISSION OF BIDS

Unless otherwise noted below, one (1) UNBOUND signed original (as applicable to the document type) and the number of copies specified in Item #5 of the Instructions to Bidders, of each of the following items should be submitted in your Bid package. It is NOT necessary to include a copy of the entire RFB in your bid package, only the items below are required. Bids must include:

1. Completed and signed Bid Form

2. Non-Collusion Certification

3. Disclosure of Non-Responsibility Determination (copy of instruction page not required)

4. Iran Divestment Act Certification

5. Certificate of Authority/Incorporation/Partnership/dba, etc., as applicable to your business entity

6. Supplier Forms, if not already a current Vendor for the County

7. Information or other materials to be included, only as requested in the Specifications

ALL SUBMISSIONS MUST BE CLEARLY MARKED ON THE OUTSIDE MAILING PACKAGING WITH THE VENDOR’S

NAME, RFB TITLE AND NUMBER.

ADDITIONAL INFORMATION, INTERVIEWS & SITE VISITS

The County may require any or all Bidders to present additional evidence of experience, ability and financial standing as well as a statement as to the materials, equipment or personnel which the Bidder will have available for the performance of the scope of this RFB. The County reserves the right to interview any or all Bidders and/or visit any or all Bidder's sites during the evaluation of Bids. If applicable, the County shall contact Bidders to arrange an interview (which County may require to be held at the Department of General Services) and/or a site visit of Bidder's facilities at any time during the evaluation process. Bidders are reminded to include their best technical and price terms in their initial offer and not to automatically assume that they will have an opportunity to participate in interviews, site visits or be asked to submit a best and final offer. The County may make an award(s) without interviews of and/or site visits to any or all Bidders, if deemed to be within the best interests of the County.

PO Box 218, 255-275 Main St.

Goshen, New York 10924

BASIS OF AWARD

1. The County will award a firm fixed-price contract per item, by group or by aggregate, whichever is in the best interest of the County, to the lowest responsive and responsible Bidder(s) submitting the lowest priced bid(s).

2. The County reserves the right to: accept other than the lowest priced offer, waive any informality, or reject any or all bids, with or without advertising for new bids, if in the best interest of the County.

3. In the event of a two-way tie, Bidders will be notified of a coin toss to be held in the office of the Commissioner of General Services, 255-275 Main St., Goshen, New York, 10924, the date and time to be determined as needed.

The first alpha-order Bidder, based on the first letter of business entity name, will be asked to call the coin. In the event of a multiple tie, names of tied Bidders will be placed in a hat by the Commissioner of General Services. First alpha-order Bidder, based on first letter of business entity name, will draw the name. In the event there are no attendees for the coin toss, or the draw, the coin toss or the draw will be conducted by the Commissioner of General Services and two (2) representatives of the County.

ANTICIPATED RFB TIMELINE

All dates except for the Bids Due date are approximate and subject to change, unless otherwise noted. Any change in the Bids Due date will be made by an Addendum to the RFB issued by the County.

Publication of RFB 9/2/26 Questions Due 9/9/26 Bids Due 9/22/26

PO Box 218, 255-275 Main St.

Goshen, New York 10924

BID FORM

BUSINESS NAME: ______________________________________________________________________________

BUSINESS ADDRESS: ____________________________________________________________________________

NAME, TITLE, TELEPHONE, FAX & EMAIL OF CONTACT PERSON: _________________________________________

Does this business have a minority, women's, disadvantaged, or small business certification? Yes No

If yes, please list the designation(s) and certifying entity(ies): ___________________________________________

GROUP A – Motor Oils

Item Description Package

Size Estimated Quantity

Product Manufacturer

Product Name & Number

Unit Price

1. 5W-30 Quart 6 cases 12 Quarts/case

Quart

5-Gallon Pail

5 Pails

55-Gallon Drum

3 Drums

Drum

Bulk 500 Gallons

Gallon

2.

5W-30 Synthetic Blend

Quart 6 cases 12 Quarts/case

5 Pails

3 Drums

Drum

Bulk 500 Gallons

Gallon

3.

5W-30 Full Synthetic

Quart 6 cases 12 Quarts/case

5 Pails

3 Drums

Drum

Bulk 500 Gallons

Gallon

PO Box 218, 255-275 Main St.

Goshen, New York 10924

Package

Size Estimated Quantity

Product Manufacturer

Product Name & Number

Unit Price

4. 10W-30 Quart 6 cases 12 Quarts/case

5--Gallon

5 Pails

5 Drums

Drum

Bulk 1000 Gallons

Gallon

5.

10W-30 Synthetic Blend Diesel Oil

Quart 6 cases 12 Quarts/case

5--Gallon

5 Pails

5 Drums

Drum

Bulk 1000 Gallons

Gallon

6.

5W-20

6 cases 12 Quarts/case

25 Pails

10 Drums

Drum

Bulk 500 Gallons

Gallon

7.

5W-20 Synthetic Blend

12 Quarts/case

25 Pails

10 Drums

Drum

Bulk 500 Gallons

Gallon

8. 10W-40 Quart 6 cases 12 Quarts/case

5 Pails

2 Drums

Drum

Bulk 500 Gallons

PO Box 218, 255-275 Main St.

Goshen, New York 10924

Package

Size Estimated Quantity

Product Manufacturer

Product Name & Number

Unit Price

9. 15W-40 Quart 6 cases 12 Quarts/case

5 Pails

5 Drums

Gallon

Bulk 500 Gallons

Gallon

10. SAE 30

5-Gallon Pail

5 Pails

2 Drums

Drum

Bulk 500 Gallons

Gallon

11. OW-40 Quart 6 cases 12 Quarts/case

Quart

5-Gallon 18 Pails

2 Drums

Drum

12. OW-20 Quart 6 cases 12 Quarts/case

Quart

5-Gallon 18 Pails

2 Drums

PO Box 218, 255-275 Main St.

Goshen, New York 10924

GROUP B – Hydraulic Oils

Size Estimated Quantity

Product Manufacturer

Product Name & Number

Unit Price

13.

Tractor Hydraulic Oil

5-Gallon Pail

5 Pails

6 Drums

Bulk 1,000 Gallons

Gallon

14.

Tractor Hydraulic Oil 046

5-Gallon Pail

5 Pails

6 Drums

Drum

Bulk 1,000 Gallons

Gallon

15.

Tractor Hydraulic Oil 052

5-Gallon Pail

5 Pails

6 Drums

Drum

Bulk 1,000 Gallons

Gallon

16.

Aerial Lift Hydraulic Oil

5-Gallon Pail 5 Pails

GROUP C – Miscellaneous Oils

Size Estimated Quantity

Product Manufacturer

Product Name & Number

Unit Price

17. 2-Cycle Quart 6 cases 12 Quarts/case

Quart

18.

Bar & Chain Oil (Summer)

1-Gallon Jug 6 Jugs/case 6 cases

Bar & Chain Oil (Winter)

1-Gallon Jug 6 Jugs/case 6 cases

Gallon

19. SAE 80-90 120 lb. Keg 6 Kegs

Keg

20. SAE 75-90 120 lb. Keg 6 Kegs

Keg

21. SAE 85-140 120 lb. Keg 6 Kegs

Keg

22. PS 386

5 Gallon Bucket

6 Buckets

Buckets

PO Box 218, 255-275 Main St.

Goshen, New York 10924

GROUP D – Miscellaneous Fluids

Item

Description

Size

Estimated Quantity

Product Manufacturer

Product Name & Number

Unit Price

23.

Automatic Transmission

Fluid

12 Quarts/case

Per Quart

55-Gallon Drum

4 Drums $ Per Drum

24.

Automatic Transmission Fluid (ATF+4)

12 Quarts/case

Per Quart

4 Drums $

Per Drum

25.

DEF Diesel

Exhaust Fluid 2.5-Gallon Container

20 Containers $ Per Container

4 Drums $

GROUP E – ANTIFREEZE

Size Estimated Quantity

Product Manufacturer

Product Name & Number

Unit Price

26. Antifreeze 1-gallon Jug 6 per case x 6 cases

Per Gallon

55-gallon

6 Drums

Per Drum

27. RV Antifreeze 1-gallon Jug 6 per case x 6 cases

55-gallon

1 Drum

GROUP F - Grease

Size Estimated Quantity

Product Manufacturer

Product Name & Number

Unit Price

28.

Grease (NLGI #2) Summer grade

14-ounce Tube

10 Cases 10 pieces/case

Per Tube

120-pound Keg

6 Kegs

Per Keg

PO Box 218, 255-275 Main St.

Goshen, New York 10924

GROUP G – Cleaners

Size Estimated Quantity

Product Manufacturer

Product Name & Number

Unit Price

29. WD-40 Aerosol 6 cans/case % off List

30.

Carburetor Choke & Valve Cleaner

Aerosol 6 cans/case

% off List

31. PB Blaster Aerosol 6 cans/case % off List

32.

Fuel Injector

Aerosol 6 cans/case

33.

Brake Parts

Aerosol 6 cans /Case

34.

HEET Gas Line Antifreeze

Bottle 10 Bottles

35.

Lucas Oil Products Fuel Treatment

Bottle 12 Bottles

36.

Sea Foam Deep Creep

Can 6 Cans

37.

Sea Foam Auto Marine Fleet

38. Glass Cleaner Can 6 Cans % off List

39. Spray Grease Can 6 Cans % off List

40. Chain Lube Can 6 Cans % off List

41. Spray Paint Can 6 Cans % off List

42.

Battery Cleaner/Protect

PO Box 218, 255-275 Main St.

Goshen, New York 10924

GROUP H – Oil (used for resale), 12 quarts per case

Available Container

Sizes

Estimated Quantity

Product Manufacturer

Product Name & Number

Unit Price

43. 15W-50 Mineral Quart 12 Quarts/Case

Per Quart

44.

W-80 SAE 40

Mineral

Quart 12 Quarts/Case

Per Quart

45.

W-100 SAE 50

Mineral

Quart 12 Quarts/Case

Per Quart

46.

M 20W 50 Mineral

Quart 12 Quarts/Case

47.

W-80W SAE 40

Ashless Dispersant

Quart 12 Quarts/Case

Per Quart

48.

W-100 SAE 50

Ashless Dispersant

Quart 12 Quarts/Case

49.

20W-50 SAE

J1899 Ashless

50.

20W-50 Mineral- based Ashless

51.

Aeroshell W100 Plus

Quart 12 Quarts/Case

Per quart

GROUP I - Miscellaneous

Container

Sizes

Estimated Quantity

Product Manufacturer

Product Name & Number

Unit Price

52.

Windshield Washer Fluid

1-gallon jug 6-gallon case x 50 cases

53. Speedy Dry 40-lb. 1 bag

Per Bag