Motor Oil, Lubricants and Antifreeze

The State of Delaware, through its Office of Management and Budget, Government Support Services, is soliciting bids for a comprehensive statewide contract (GSS26009A) for motor oils, lubricants, and antifreeze products. The procurement covers an extensive range of petroleum-based products, including heavy-duty motor and diesel oils in various viscosities (5W20 through 20W50), synthetic blend motor oils, outboard motor oil, multi-purpose gear oils, DEXOS-certified motor oils, multi-purpose and moly greases, hydraulic oils, automatic transmission fluids, and diesel exhaust fluid (DEF). The contract is available for use by state agencies, school districts, political subdivisions, municipalities, volunteer fire companies, and higher education institutions receiving state funds. Vendors must submit detailed Product Data Sheets for each offered product, demonstrating manufacturer specifications, API and ILSAC certifications, and performance standards. Key submission deadlines include written questions due by September 30, 2025, at 4:00 p.m., with answers posted by October 7, 2025, and final bids due by October 15, 2025, at 3:00 p.m. through the online GoBonfire submission portal. The contract will run for two years from February 1, 2026, through January 31, 2028, with options for three additional one-year renewals.

The solicitation encourages diverse vendor participation and does not appear to have explicit set-aside designations, though vendors must complete diversity supplier participation reporting quarterly. Vendors are required to maintain comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence), Automotive Liability ($1,000,000 combined single limit), and additional liability coverage. The state will award the contract to the lowest responsible and responsive bidder, reserving the right to make multiple, partial, or itemized awards. While specific contract value is not disclosed, the broad product range and statewide accessibility suggest a potentially significant procurement opportunity. Pricing will be quoted in U.S. dollars F.O.B. destination with prepaid freight, and quarterly price adjustments may be applied based on the U.S. Department of Labor Producer Price Index for petroleum lubricating oil and grease manufacturing. Vendors must provide monthly usage reports and be prepared to deliver products within five business days of order placement, with expedited two-business-day delivery required for Delaware State Police bulk motor oil orders.