Motor Oil, Lubricants, and Antifreeze

The State of Delaware's Office of Management and Budget, Government Support Services is seeking bids for a comprehensive Motor Oil, Lubricants, and Antifreeze contract (Contract No. GSS26009A) to supply refined petroleum products for various state agencies, school districts, political subdivisions, municipalities, volunteer fire companies, and other eligible entities. The solicitation covers a wide range of petroleum-based products including heavy duty motor oils, diesel oils, synthetic blend motor oils, outboard motor oils, gear oils, transmission fluids, greases, hydraulic oils, and antifreeze, with strict requirements for API and ILSAC certifications. Vendors must submit detailed Product Data Sheets (PDS) for each offered product, providing comprehensive information about manufacturer, brand, performance specifications, and compliance standards. The bid is scheduled to be opened on October 15, 2025, at 3:00 pm local time, with vendor questions due by September 30, 2025, and answers to be posted by October 7, 2025. The contract will be valid for two years (February 1, 2026 through January 31, 2028) with potential for three additional one-year extensions, and vendors must be capable of delivering products within five business days and providing electronic catalogs for the state's eMarketplace solution.

The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises, but it does include vendor forms that allow for diverse vendor classification. Vendors will be required to submit comprehensive business information, including at least three business references of similar size and scope, and complete various forms such as a Non-Collusion Statement, Vendor Information Sheet, and Subcontractor Information form. The state reserves the right to make multiple awards, partial awards, or award by product types, with pricing subject to quarterly adjustments using the Producer Price Index for Petroleum lubricating oil & grease manufacturing. While specific award values are not detailed, the broad scope of the contract suggests significant potential volume, covering multiple jurisdictions and product categories. Vendors must also comply with reporting requirements, including monthly usage reports and quarterly subcontracting reports, and provide product-specific equipment like hand pumps for Diesel Exhaust Fluid (DEF). The contract will be integrated into the State's eMarketplace shopping platform, requiring vendors to provide comprehensive and detailed product information.