Motor Grader Rental Services

The Contra Costa County Fire Protection District is seeking qualified vendors to provide motor grader rental services for maintaining and resurfacing over 400 miles of registered fire roads. The procurement involves renting two motor graders with specific technical requirements, including minimum sizes of 140 and 160 with four-wheel drive capabilities. Proposers must submit comprehensive documentation including a cover letter, statement of experience, price proposal, and customer references. The evaluation criteria will consider company qualifications, equipment availability, after-hours support, proximity to the work area, cost, and client references. The Request for Proposal (RFP) was released on February 7, 2025, with proposals due by March 7, 2025, at 3:00 PM PDT. The Fire District will select the proposal presenting the best value, which may not necessarily be the lowest-priced option, and reserves the right to award the contract to a single or multiple proposers. The selected vendor must provide year-round equipment availability and be responsible for transportation to the initial work location and final equipment pickup.

The solicitation encourages participation from various business enterprise categories, including Small Business Enterprise (SBE), Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Disadvantaged Business Enterprise (DBE), Disabled Veteran Business Enterprise (DVBE), and Local Business Enterprise (LBE). Businesses are encouraged to register on the county's e-Outreach system, with registrations remaining valid for three years. The contract includes standard county provisions requiring commercial general liability insurance ranging from $500,000 to $1,000,000 depending on contract value, and workers' compensation coverage. Payment terms are net 30 days, with pricing to remain firm for the duration of the contract. While no specific budget range is explicitly stated, the comprehensive nature of the RFP suggests a substantial commitment to fire road maintenance infrastructure. The county may request Best and Final Offers (BAFO) from finalists, indicating flexibility in the procurement process. Businesses must be prepared to demonstrate compliance with all registration and certification requirements, with potential consequences for misrepresentation including contract termination.